IT Equipment Spec Sheet_v2.pdf

Department of Health and Human Services Indian Health Service Oklahoma City Area

Specifications IT Equipment Purchase

1. PURPOSE OF THE PROJECT

The Pawnee Indian Health Center (PIHC), Indian Health Services (IHS) has a need for new multimedia smartboards. These will be for PIHC personnel for group operations to include but not limited to IHS staff meetings, group trainings and demonstrations, video conference calls/meetings via Teams, WebEx and similar applications, thus reducing travel costs and expenses.

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

The contractor shall provide and install two new independent Smart IFP Display systems. One 75-inch display shall be installed in the Administration Department, and one 86-inch shall be installed in the Behavioral Health Department.

A. One (1) 75-inch Smart Board with the following hardware and features detailed:

SBID-GX175- V2 SMART Board GX075-V2 interactive display with embedded OS UGK-PCM11- I5 OPS PC module with Windows Pro, i5 processor WM-SBID- 200 SMART Wall Mount for MX, 6000s, 7000 and GX series EWY2-SBID- 75 2-year limited warranty extension for 75" SMART Board interactive display ED-SW-5 PROMO ONLY Lumio Standard Plan & SMART Notebook Plus, 5-year subscription SRM-5 1-99 SMART Remote Management - 5-year subscription for SMART devices

DL-USB- PTZ20-W HD PTZ CAMERA USB 3.0/SDI

TCC M-F-W TeamConnect Ceiling Medium Mic Array white with flush-mount kit, round.

ADP-USB-AU-2X2 Dante AVIO USB IO Adapter 2x2 POE29U-1AT (PL)D-R Gigabit PoE+ Injector, IEEE802.3af compliant, IEEE802.3at classified, 90-264 VAC Input Voltage MPA 152 Plus Stereo Amplifier - 15 Watts Per Channel AD-C6T-WH 6.5" Two-way ceiling speaker, 70/100V transformer with 16O bypass, 135° conical DMT coverage, includes C-ring and rails for blind mount installation Speaker Wire 14-GREY Speaker Wire 14 - GREY CAT6+-GREY CAT6 Cable, Grey

PDX-615C 15A 6 OUT MULTI-STAGE SURGE COMPACT

CSSLP15X10 PROXIMITY, SLIDE LOCKING PLATE,15X10

Wall Caddy Wall Caddy Hardware Piece; Communication Mounting Bracket, 1 Gang Bull Nose Plate - White 1 Gang Recessed Low Voltage Plate. White Hardware- Miscellaneous hardware item including but not limited to nuts, bolts, anchors, screws, carpentry items, etc.

Oklahoma City Area

B. One (1) 86-inch Smart Board installation with the following hardware and features detailed:

SBID-GX186- V2 SMART Board GX086-V2 interactive display with embedded OS UGK-PCM11- I5 OPS PC module with Windows Pro, i5 processor WM-SBID- 200 SMART Wall Mount for MX, 6000s, 7000 and GX series EWY2-SBID- 86 2-year limited warranty extension for 86" SMART Board interactive display ED-SW-5 PROMO ONLY - Lumio Standard Plan & SMART Notebook Plus, 5-year subscription SRM-5 1-99 SMART Remote Management - 5-year subscription for SMART devices

DL-USB- PTZ20-W HD PTZ CAMERA USB 3.0/SDI

TCC M-F-W TeamConnect Ceiling Medium Mic Array white with flush-mount kit , round, PoE powered, audio out analog or Dante, daisy-chainable, suspension included ADP-USB-AU-2X2 Dante AVIO USB IO Adapter 2x2 POE29U-1AT (PL)D-R Gigabit PoE+ Injector, IEEE802.3af compliant, IEEE802.3at classified, 90-264 VAC Input Voltage MPA 152 Plus Stereo Amplifier - 15 Watts Per Channel AD-C6T-WH 6.5" Two-way ceiling speaker Speaker Wire 14-GREY Speaker Wire 14 - GREY CAT6+-GREY CAT6 Cable, Grey

PDX-615C 15A 6 OUT MULTI-STAGE SURGE COMPACT

CSSLP15X10 PROXIMITY, SLIDE LOCKING PLATE,15X10

Wall Caddy, Wall Caddy, Double Gang Double Gang Bull Nose 1 Gang Recessed Low Voltage Plate. White Plate - White Hardware Miscellaneous hardware item including but not limited to nuts, bolts, anchors, screws, carpentry items, etc.

C. Installation of two (2) Smart Boards Installation shall be provided Testing for acceptable operation shall be completed and signed off by the Information Management department before contractor leaves premises.

3. PERIOD OF PERFORMANCE

30 days from date of award

4. LEVEL OF EFFORT

4.1. The contractor shall provide new equipment.

4.1.1. This should include all accessories to operate the equipment and features as listed to include, but not limited to:

4.1.1.1. Cables

Oklahoma City Area

4.1.1.2. Adapters

4.1.1.3. Mounting hardware and brackets

4.2. The contractor shall deliver to Pawnee Indian Health Center at 1201 Heritage Circle, Pawnee, OK 74058 with all installation instructions, warranty documents, and specifications.

4.3. The contractor will provide installation of Smart Boards and all components.

4.4. Training: Contractor shall provide an online resource for training and initial use.

5. SPECIAL REQUIREMENTS

5.1. In accordance with HHSAR 304.1300(b) non-routine contractor employees shall comply with OPDIV DHHS/SE Region – Human Resources, Security Clearance Guidance – Visitors (3/29/12) policy for contract performance period. Contractor employees will be required to obtain a visitor’s pass upon arrival for services from Facilities Management.- (Security Clearance for on-site human services)

5.2. The US PHS Pawnee Indian Health Center is a tobacco/smoke free environment (buildings and grounds).

No tobacco/smoking use will be tolerated during service.

5.3. Security Requirements: Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by Pawnee Indian Health Center official, presenting valid identification, smoking restriction and any safety procedures.

5.4. The contractor shall not disclose or cause to disseminate any information concerning operations of Pawnee Indian Health Center. Such action(s) could result in violation of the contract and possible legal actions.

5.4.1. All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the government’s designated representative.

5.5. Termination Amortization Schedule: A termination amortization schedule shall be included as an attachment of the awarded contract. If the Government does not exercise any of the options listed in the price / cost schedule, the Government’s not exercising the options will have the same effect as if the Government terminated for convenience. All remedies afforded to contractor in regards to a termination for convenience shall be available to the contractor.

6. DELIVERABLES AND REPORTING REQUIREMENTS

6.1. Delivery: The contractor will coordinate the delivery, installation and training date with the designated government employee. The government will provide the contractor with dock access and building access for this sole purpose. The designated government employee will work with the pertinent government agency(ies) to secure the needed dock access. No deliveries can be made after 4:15pm. Driver needs a valid ID.

Oklahoma City Area

6.2. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, and/or maintenance. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract.

6.3. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 4:30 pm, Monday through Friday.

7. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES

7.1. The Government shall make no supply of property, facilities, and services.

8. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES

8.1. Required personnel, materials, supplies and equipment: The contractor shall furnish all personnel, materials, supplies and equipment required to perform work under the contract, to include but not limited to: equipment and shipping.

9. CHANGES TO THE SPECIFICATIONS

Any changes to these specifications shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

Department Supervisor Signature

Chief Executive Officer Signature

Ron A.

Speakthunder -S

Digitally signed by Ron A.

Speakthunder -S Date: 2024.05.13 16:16:43 -05'00'

Terry L. Burris - S

Digitally signed by Terry L.

Burris -S Date: 2024.05.14 08:03:15 -05'00'