ISP Qiagen DNA Instruments and reagents 8-26-26.pdf

Request Form to Division of Purchasing (DOP)

Sole Source Authorization - SSA - New

If you have any questions please contact us at DOPHelpDesk@adm.idaho.gov

Form ID 22412

Generated after Receipt by DOP

Year

Requestor Information

Agency Name* Idaho State Police

Agency Acronym*

ISP

Requestor Name* Olivia Sorenson

Phone* 208-884-7033

E-mail* olivia.sorenson@isp.idaho.gov

Property Being Purchased:* Qiagen DNA instruments and reagents

This field has a 300 character limit

Type of Exemption Check all that apply

Type of Exemption*

A solicitation has been completed and my Agency wishes to award contracts to multiple vendors for the same or smilar property (Multiple Award Authorization)

My Agency wishes to administer or award a solicitation at a dollar amount above its normal Delegated Purchasing Authority (Limited/One-Time DPA)

The property required is available on one or more open contracts, but my Agency wishes to purchase from a different vendor. (Note: if total value is over $10,000, Agency must also check the box for exemption from competition if requesting to pruchase from a specific vendor). (Utilization of Open Contract).

A solicitation is being developed (by my Agency under its DPA or in conjunction with DOP) and my Agency wishes to limit responses to a specific manufacturer/brand name (I.e. no substitutions). (Note: this option assumes that multiple vendors can offer the identified brand name; otherwise, select the option for exemption from competition to request a Sole Source Authorization (Brand Name Only)

A solicitation has been completed and there is a need to negotiate with one or more vendors. (Authorization to Negotiate)

My Agency is seeking to purchase directly from an identified vendor without completing a solicitation OR wishes to perform a level of competition that is less formal than would typically be required. (Various exemptions-additional questions to follow) mailto:olivia.sorenson@isp.idaho.gov

Additional Questions*

There is an immediate threat to public health, safety, or welfare (Emergency Purchase Authorization)

The required property can only be procured from a single supplier (sole manufacturer and distributor) (Sole Source Authorization)

There is an existing Policy Directive on the DOP website which requires authorization to be utilized (Utilization of Policy Directive)

It would be impractical, unreasonable, or disadvantageous to complete the required competitive process under the circumstances (One Time Exemption).

Sole Source Authorization

IDAPA 38.05.01.042.02 provides that sole source purchase shall be used only if a requirement is reasonably available from a single supplier.

Fiscal Year*

FY27

Type of Request*

New

Renew (Agency wishes to extend an existing sole source authorization)

Amend (Check this box to request a change to the goods/services, term or other conditions of the

SSA)

Both Renew and Amend

New

Name of Requested Vendor* Qiagen

Desired Term in Years*

Anticipated Total Cost (for full desired term):

$750,000.00

Do you anticipate the need for renewals?

Yes No

Property* Describe the property you are seeking

QIAGEN EZ1/EZ2 DNA Investigator Kits and related proprietary QIAGEN DNA extraction system supplies used by Idaho State Police Forensic Services for DNA sample extraction and processing. The requested property includes the EZ1&2 DNA Investigator Kit (48), QIAGEN extraction consumables, reagents, and related materials necessary for operation of the laboratory’s validated QIAGEN EZ1 extraction system. QIAGEN confirms these products are exclusively manufactured and supplied by QIAGEN.

Justification* Check all that apply

Sole source provider of a licensed or patented good or service

Sole manufacturer AND distributor

Sole provider of factory-authorized/warranty service

Sole provider of items that are compatible with existing equipment, systems, programs, etc.

Other

Business Need* Describe the Agency's business need for the requested property https://adminrules.idaho.gov/rules/current/38/380501.pdf

Maintain DNA testing operations by obtaining QIAGEN extraction kits and supplies required for the validated QIAGEN EZ1 system currently used by ISP Forensic Services. These supplies are necessary to continue processing forensic DNA samples without interruption.

This field has a 300 character limit

Description* Describe what makes the identified property unique. Why is it the only property that could meet your business need?

The requested property is unique because it consists of QIAGEN products specifically designed for and compatible with the QIAGEN EZ1 extraction system currently validated and in use by Idaho State Police Forensic Services. The EZ1&2 DNA Investigator Kit is proprietary to QIAGEN and is the only kit authorized for use with these instruments. QIAGEN has confirmed that the requested products are exclusively manufactured and supplied by QIAGEN.

Use of an alternative product or extraction system would not meet the Agency's current business need because the laboratory's existing EZ1 system is validated specifically for these QIAGEN products. Implementing a different extraction system would require a new validation process that would cost thousands of dollars, require months of work, and interrupt DNA operations during the validation period.

Therefore, the requested QIAGEN products are the only property identified that can meet the Agency's need while maintaining the laboratory's current validated DNA testing operations.

Alternatives* Describe the research you conducted to identify other potential property/sources. What potential alternatives did you find and why will they not meet the Agency's business needs?

We reviewed the existing sole source authorization history. This requirement had previously been approved as a sole source, but the authorization was not renewed after 2021. The lapse in authorization was an administrative oversight and does not reflect a change in the availability or uniqueness of the required products.

No alternative products were identified that could be substituted without changing the laboratory's validated extraction system. The EZ1&2 DNA Investigator Kit is specifically required for the existing QIAGEN EZ1 system, and QIAGEN confirms that the applicable products are exclusively manufactured and supplied by QIAGEN.

A replacement extraction system would require a new validation process, which the Forensic Services DNA Technical Lead estimates would cost thousands of dollars, require months of work, and interrupt DNA operations during that period. Therefore, the identified QIAGEN products are the only source that meets the Agency's current business and operational needs.

File Upload and Certification

Notes Prior approved sole sources attached.

Sole source letter from Qiagen also attached.

File Upload

SSA16057-02 ISP Qiagen 6-8-18.pdf 219.67KB

SSA21025-02 Qiagen Renewal 2023.pdf 2.43MB

SSA21025-01 Qiagen Renewal 11-23-21.pdf 3.39MB

SSA21025 Qiagen.pdf 13.99MB

SSA#21025 Qiagen.pdf 14.02MB

Sole Source_082026.pdf 152.28KB

Maximum File Size 250 MB

Agency Certification*

By submitting this form, I certify that the information provided above is true and accurate to the best of my knowledge, supports the requirement for a sole source procurement, and is in the best interest of the State.

Signature* Date Submitted* 2026-08-20

Approval - SSA

Administrator Intends to approve*

Yes No

(Pending legal notice and appeal period)

Optional Posting?* This exemption will be sent for posting before final approval.

Yes No

Notes Public View

This field has a 300 character limit

File Upload

Maximum File Size 250 MB

DOP Signature*

DOP Printed Name* Mike Gwinn

DOP Title* Deputy Administrator

Date Time 2026-08-26