Request Form to Division of Purchasing (DOP)

Sole Source Authorization - SSA - New

If you have any questions please contact us at DOPHelpDesk@adm.idaho.gov

Form ID 22401

Generated after Receipt by DOP

Year

Requestor Information

Agency Name* Idaho State Police

Agency Acronym*

ISP

Requestor Name* Olivia Sorenson

Phone* 208-884-7033

E-mail* olivia.sorenson@isp.idaho.gov

Property Being Purchased:* Cortexflow digital camera system

This field has a 300 character limit

Type of Exemption Check all that apply

Type of Exemption*

A solicitation has been completed and my Agency wishes to award contracts to multiple vendors for the same or smilar property (Multiple Award Authorization)

My Agency wishes to administer or award a solicitation at a dollar amount above its normal Delegated Purchasing Authority (Limited/One-Time DPA)

The property required is available on one or more open contracts, but my Agency wishes to purchase from a different vendor. (Note: if total value is over $10,000, Agency must also check the box for exemption from competition if requesting to pruchase from a specific vendor). (Utilization of Open Contract).

A solicitation is being developed (by my Agency under its DPA or in conjunction with DOP) and my Agency wishes to limit responses to a specific manufacturer/brand name (I.e. no substitutions). (Note: this option assumes that multiple vendors can offer the identified brand name; otherwise, select the option for exemption from competition to request a Sole Source Authorization (Brand Name Only)

A solicitation has been completed and there is a need to negotiate with one or more vendors. (Authorization to Negotiate)

My Agency is seeking to purchase directly from an identified vendor without completing a solicitation OR wishes to perform a level of competition that is less formal than would typically be required. (Various exemptions-additional questions to follow) mailto:olivia.sorenson@isp.idaho.gov

Additional Questions*

There is an immediate threat to public health, safety, or welfare (Emergency Purchase Authorization)

The required property can only be procured from a single supplier (sole manufacturer and distributor) (Sole Source Authorization)

There is an existing Policy Directive on the DOP website which requires authorization to be utilized (Utilization of Policy Directive)

It would be impractical, unreasonable, or disadvantageous to complete the required competitive process under the circumstances (One Time Exemption).

Sole Source Authorization

IDAPA 38.05.01.042.02 provides that sole source purchase shall be used only if a requirement is reasonably available from a single supplier.

Fiscal Year*

FY27

Type of Request*

New

Renew (Agency wishes to extend an existing sole source authorization)

Amend (Check this box to request a change to the goods/services, term or other conditions of the

SSA)

Both Renew and Amend

New

Name of Requested Vendor* Fernico, Inc.

Desired Term in Years*

Anticipated Total Cost (for full desired term):

$300,000.00

Do you anticipate the need for renewals?

Yes No

Property* Describe the property you are seeking

Cortexflo Digital Camera System, including the specialized camera equipment, software, and associated components necessary to capture, document, store, and manage digital photographic evidence collected during sexual assault examinations.

Justification* Check all that apply

Sole source provider of a licensed or patented good or service

Sole manufacturer AND distributor

Sole provider of factory-authorized/warranty service

Sole provider of items that are compatible with existing equipment, systems, programs, etc.

Other

Business Need* Describe the Agency's business need for the requested property

The agency needs the Cortexflo system to securely capture, document, store, and manage digital photographic evidence obtained during sexual assault examinations, supporting accurate evidence documentation and case processing.

https://adminrules.idaho.gov/rules/current/38/380501.pdf

This field has a 300 character limit

Description* Describe what makes the identified property unique. Why is it the only property that could meet your business need?

The Cortexflo digital camera system is uniquely designed for the documentation of physical and sexual abuse evidence during sexual assault examinations. The system combines camera functionality with specialized software that allows collection nurses to independently capture, review, enlarge, organize, and securely store photographic evidence as part of the examination process.

The system immediately displays captured images on a touch screen, allowing the collection nurse to review images and identify details that may not initially be visible to the naked eye. It also archives and digitally secures the images, preserves the chain of custody, and encrypts the data for secure storage and use in court proceedings. The system facilitates efficient photo review and allows authorized users to review photographic documentation.

These integrated capabilities are specific to the Cortexflo system and support the Agency's need for secure, accurate, and efficient documentation of sexual assault evidence. The prior sole source authorization identified that no other vendors were able to provide this equipment. Replacing the Cortexflo system with a different product would not provide the same combination of evidence documentation, image review, secure storage, encryption, and chain-of-custody functionality required by the Agency.

Alternatives* Describe the research you conducted to identify other potential property/sources. What potential alternatives did you find and why will they not meet the Agency's business needs?

The Agency reviewed the available sources for the Cortexflo digital camera system and obtained a sole source letter from Fernico, Inc., the manufacturer/source of the Cortexflo system. The sole source letter confirms that the Cortexflo system and its specialized equipment are only available through Fernico, Inc.

The Agency has not identified another vendor capable of providing the Cortexflo equipment required to meet its business needs. Alternative general-purpose cameras or photographic systems would not provide the same specialized functionality and integrated capabilities necessary for sexual assault evidence collection, including immediate image review, secure digital storage, encryption, and preservation of the chain of custody.

Based on the Agency's review and the manufacturer's sole source certification, no alternative property or supplier has been identified that can meet the Agency's requirements. The Fernico sole source letter is included as supporting documentation for this request.

File Upload and Certification

Notes Previously approved as a sole source (SSA #22035)

File Upload

Idaho State Police Forensic Services - Cortexflo.pdf 119KB

Maximum File Size 250 MB

Agency Certification*

By submitting this form, I certify that the information provided above is true and accurate to the best of my knowledge, supports the requirement for a sole source procurement, and is in the best interest of the State.

Signature* Date Submitted* 2026-08-20

Approval - SSA

Administrator Intends to approve*

Yes No

(Pending legal notice and appeal period)

Optional Posting?* This exemption will be sent for posting before final approval.

Yes No

Notes Public View

This field has a 300 character limit

File Upload

Maximum File Size 250 MB

DOP Signature*

DOP Printed Name* Mike Gwinn

DOP Title* Deputy Administrator

Date Time 2026-08-20