ISO 17025 Attachment A, SOW.pdf

Attachment A - Statement of Work

Pennsylvania Department of Agriculture

Bureau of Food Safety and Laboratory Services

ISO 17025:2005 Accreditation Program.

I. Overview:

Pennsylvania, through grant funding from the Food and Drug Administration , is seeking an independent third party expert organization to perform an evaluation of the present status of the Pennsylvania Department of Agriculture , Bureau of Food Safety and

Laboratories Microbiology Section Laboratory and then based upon this evaluation develop standard operating policies and processes to prepare the laboratory to become ISO

17025:2005 accredited.

II. Background needed to complete work plan:

a. Contractor must have full knowledge of ISO 17025:2005 accreditation process.

b. Current laboratory is not ISO 17025:2005 accredited for pathogen testing of food, milk, dairy products, and animal feed.

III. Term of Contract:

The term of the contract will be from the effective date of the agency purchase order through July 31, 2015.

IV. Bidder Requirements:

a. Work Plan: Bidders should create a narrative work plan for accomplishing this project, entailing:

1. Executive summary explaining the contractor’s understanding of the problem and strategy for addressing

2. Project phases and tasks

3. Project deliverables and milestones

4. Contractor personnel and roles

5. Detailed project timeline

b. Cost: Bidders must complete the attached Attachment B - Cost Matrix

c. Similar Projects: Bidders should include with their response information regarding three similar previous projects. Bidders that do not have similar project experience should take great care to explain why and how they are qualified to complete this project.

V. Project Requirements:

a. The contractor will work with Food Safety Laboratory Section to complete a detailed business process analysis to identify and propose solutions to weaknesses in the current business processes associated with the ISO 17025:2005 accreditation process.

b. The analysis must include a review of the equipment, current SOP s documents, and QC manual as related to ISO 17025:2005 accreditation for the analysis of pathogen.

c. Documentation: The contractor must:

1. Provide weekly written status reports to Chief of the Laboratory and Bureau

Director of Food Safety and Laboratory Services.

2. Participate in verbal status discussions with Chief of Laboratory daily.

3. Produce a comprehensive final written report containing all completed documentation that will be used for the laboratory section to apply for accredited body for ISO 17025:2005 accreditation.

d. Knowledge Transfer: The contractor must recommend and supply any necessary training for staff, supervisors, and management on recommended strategies for improvement.

e. Payment Requirements: All payment for services will be made via purchase order. A written notice signed the Department of Agriculture’s contracting officer will constitute the supplier’s authority to proceed, and shall be considered evidence of an executed contract. Payments will be made on a monthly basis contingent on satisfactory work performance as deemed by the Chief of the Laboratory.

Payment will be made at each interval upon the supplier’s submission of an original itemized invoice and The Department of Agriculture’s finding that the work conducted during those intervals is acceptable.

f. Timeline Requirements: The target completion date of all contract deliverables is July 31, 2015.

VI. Deliverables: The selected supplier will be required to complete the following:

a. Project Work Plan: Develop a work plan per the requirements specified under the

“Bidder Requirements” section above.

b. Implement Work Plan: The supplier will be responsible for executing the final approved work plan.

c. Provide the written and verbal documentation per the requirements specified under the “Project Requirements” section above.

d. Provide a comprehensive final written report containing detailed analyses of findings and recommendations for improvement per the requirements specified under the “Project Requirements” section above.

e. Provide knowledge transfer per the requirements specified under the “Project

Requirements” section above.