Irrigation_Well_Rehab_Scope_of_Work_11092022_1.pdf

Irrigation Well and Pump Rehabilitation Statement of Work

Background

The San Carlos Irrigation Project (SCIP) owns and maintains 98 well/pump systems. Some of these wells were drilled in the 1930s and 1940s. The specifications of each pump used to draw water from the wells are specific to each location within the project. Each pump was originally designed to operate at an efficiency of 75% or better. However, some pumps now operate at an efficiency of less than 40%. Consequently, the SCIP requires the services of a contractor in rehabilitating and make repairs to all irrigation well/pump systems throughout the SCIP project.

Additionally, some well appurtenances such as casings and screens may also need repair. The hired contractor will be relied upon to assess the repair needs of well/pump systems identified by the SCIP and its well consultant (Southwest Water and Mineral Resources, LLC). Under the guidance of SCIP personnel and Southwest Water and Mineral Resources, LLC (SWMR) the contractor will then perform any necessary repairs or well system upgrades. The contractor will also be available for emergency call out situations.

SCIP wells serving the San Carlos Irrigation and Drainage District (SCIDD) are located in the area extending from Ashurst-Hayden Dam, through Florence, to Coolidge and vicinity, continuing to Picacho Reservoir, and ending in west Casa Grande. SCIP wells serving the Gila River Indian Community are located on the Gila River Indian Reservation in an area that extends from the east reservation boundary, near Coolidge, to just south of Chandler and west of I-10.

Water levels in SCIP wells range from 25 feet to 413 feet below the ground surface. Water emanating from the wells has been characterized by SWMR as being lightly aerated to containing very fine small bubbles. Trace amounts of fine white sand, reddish sand, and/or heavy sands have also been observed in the water. Well discharge rates range from 460 gpm to 2,780 gpm.

Scope of Work

The following guidelines apply in carrying out the work required by the contract:

Mobilization and Inspection

Once the contract has been awarded, the contractor shall notify the SCIP designated Contracting Officer Representative (COR) and SWMR prior to mobilization on-site.

Field and on-site diagnosis and analysis of various malfunctions of pumps, wells, and associated electrical and mechanical systems.

Work to be performed shall be fully described in a written work order estimate originated by the contractor.

No work shall start without the approval of the designated Contracting Officer.

The Contractor shall furnish all supplies, materials, labor, labor supervision, tools, equipment, permits, and other material necessary to provide service as required by this contract.

Considering the date of the last down-hole video inspection, SWMR and/or the COR shall select well columns requiring video inspection.

The contractor shall perform down-hole video inspections of the well shafts identified1.

Wells to be video inspected shall be left undisturbed for a minimum of two hours prior to inspection.

The contractor shall assess the condition of the column casing in the field.

The condition of pump oil tubes and shafts shall also be assessed in the field, unless additional inspection necessitates disassembly in the contractor’s shop.

Well/Pump Rehabilitation and Repair

The contractor shall perform well rehabilitation as directed by SWMR and/or the COR.

Pump bowls shall be disassembled in the contractor’s shop for inspection by SWMR whenever rebuilding or replacement is required.

The contractor shall provide a replacement pump bowl assembly based on specifications provided by SWMR and/or the COR.

The contractor shall supply an estimated cost to repair/replace needed parts and equipment for approval by SWMR and/or the COR prior to ordering.

The contractor shall contact the COR and SWMR in order to schedule the installation date while considering the time needed to procure replacement parts.

The contractor shall notify the COR and SWMR prior to re-mobilization to the site.

The contractor shall have a maximum of 42 days to complete the well repair within the scope of the contract2.

SCIP will assess the contractor liquidated damages at a rate of $500.00 dollars per day for work not completed within the scope of the contract.

SCIP reserves the right to terminate the repair and/or installation of pump equipment and contract others for installation of the equipment if schedules are not timely kept.

SWMR must be notified 24 hours prior to initial start-up of the pumping plant in order to perform a detailed field test of the new pumping equipment.

Control Cabinet/Electrical Utility Upgrades

This Statement of Work (SOW) is for the upgrade and replacement of Control Cabinets for select SCIP JW Project wells in order to bring them up to industry safety standards so that they can be safely operated by Project personnel.

The design for the Control Cabinets that will be used for Project wells has been completed by Geuther Electrical and Coolidge Engine and Pump (the current contractor) will coordinate with Geuther Electrical on the fabrication and installation of the cabinets. The Control Cabinets are designed based on the Horsepower (HP) of the irrigation pump and the service amperage (Amp) of the well site. Cabinets will be rated for 75 HP, 100 HP, 125 HP, 150 HP and 200 HP. Cabinets designed for 75 HP, 100 HP and 125 HP require a 200 Amp electrical utility service. Cabinets designed for 150 HP and 200 HP require a 400 Amp electrical utility service.

Any required upgrades to the electrical utility service will be performed by the SCIP Power division and those upgrades will be funded by alternate methods not associated with this contract. Installation of the new cabinets will be in coordination with SCIP Power personnel in order to minimize the amount of “down time” for each well site. The Contracting Officer’s Representative will assist in the coordination efforts.

Seven (7) well sites have been identified and prioritized for Control Cabinet replacement. Four (4) additional sites have been included as alternate sites should funding remain upon completion of the initial 7 sites or if there is an issue with one of the initial sites that does not allow for replacement of the cabinet at this time. See table below identifying the priority, well number, horsepower, and service amperage.

The Contractor will need to independently confirm the Horsepower and Service Amperage requirements of each well site before beginning work.

The Contract Officer or their representative, through consultation with BIA’s technical representative, can change the priority schedule or add addition wells if required. Such changes will be provided in writing to the Contractor. Every effort should be made to complete the work on the 7 initial well locations before moving on to alternate sites or added sites. The order of completion of the 7 initial sites can be changed if needed, but only with consent of the Contract Officer or their representative.

The Contractor will supply all required tools and materials to complete the replacement of the Control Cabinets. Government provided tools, equipment or materials will NOT be included.

Paperwork Submittals

All paperwork associated with the repair/replacement of the pumping plant must be submitted to the COR for documentation. This documentation includes pump curve plots, motor specifications, etc.

A duplicate copy of the final invoice shall be submitted to the COR and SWMR for review and filing.

No new task assignments will be given under this contract until all paperwork and invoicing has been completed from the previous task assignments, unless this requirement is specifically waived by the COR and/or SWMR.

In order to facilitate the easy submittal of all paperwork and invoices, the contractor shall scan all paperwork in PDF format so that documents may be e-mailed to the designated contact personnel at SWMR. Faxing of documents and invoices is not acceptable.

Service Contract Period

Effective ASAP and ending by the end of Fiscal Year September 30, 20XX, with four option years.

Procurement Requirement

The contract will be a single year award with the option of extending the contract for four additional years if, in the opinion of the SCIP, the contractor successfully meets the requirements of the contract.

WAPA

Santan

Arizola

Sacaton

Coolidge

La Palma

Florence

Blackwater

Casa Blanca

Casa Grande

East Coolidge

Casa GrandeCasa Grande

FlorenceFlorence

EloyEloy

ChandlerChandlerSun LakesSun Lakes

SantanSantan

BlackwaterBlackwater

StanfieldStanfield

SacatonSacaton

§̈¦8

§̈¦10

£¤79

£¤80

£¤89

£¤79

£¤80

UV87UV587

UV84

UV187

UV387

UV287

UV287

UV287

UV87

UV87

UV387

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SAN CARLOS IRRIGATION PROJECT

WELL # OWNERSHIP DISTRICT LATITUDE LONGITUDE WELL # OWNERSHIP DISTRICT LATITUDE LONGITUDE SCIP 27 SCIDD DISTRICT 4 -111.557904236693 33.0021612983655 CAP FC SCIDD DISTRICT 1 -111.310866291415 33.074767686118 SCIP 132 AGENCY DIVISION 1 -111.554658840432 33.0309599946857 SCIP 2 SCIDD DISTRICT 1 -111.336378750492 33.0502155812106 SCIP 78 SCIDD DISTRICT 4 -111.562390980717 33.0003258511367 SCIP 3 SCIDD DISTRICT 1 -111.34469382827 33.0439754803009 SCIP 130B AGENCY DIVISION 1 -111.559134018934 33.033882230796 SCIP 110A SCIDD DISTRICT 2 -111.387527176414 33.0146788101487 SCIP 34B AGENCY DIVISION 1 -111.584263507999 33.0154370709306 SCIP 110B SCIDD DISTRICT 2 -111.387501736312 33.0123297039267 SCIP 15 AGENCY DIVISION 1 -111.576216663942 33.0143513115376 SCIP 71 AGENCY DIVISION 2 -111.633512336153 32.9897715244715 SCIP 33 AGENCY DIVISION 1 -111.56766196524 33.0165645324453 SCIP 52 AGENCY DIVISION 2 -111.631382657637 32.9799786360316 SCIP 35B AGENCY DIVISION 1 -111.586654264226 33.0314891060589 SCIP 31 SCIDD DISTRICT 4 -111.550035960495 33.002076696739 SCIP 112 SCIDD DISTRICT 2 -111.418991471777 32.9806111260222 SCIP 4B SCIDD DISTRICT 1 -111.353292227976 33.0376006182424 SCIP 80 SCIDD DISTRICT 2 -111.398987558625 33.0026846665255 SCIP 9 SCIDD DISTRICT 1 -111.436610917772 33.0492322760351 SCIP 89 SCIDD DISTRICT 2 -111.403747577564 32.9933468933952 SCIP 10B SCIDD DISTRICT 1 -111.430708475338 33.0489418539028 102 SCIDD DISTRICT 6 -111.722749386641 32.8533232470352 SCIP 11 SCIDD DISTRICT 1 -111.456120107893 33.0494892795186 107 SCIDD DISTRICT 7 -111.800325058167 32.8822842161812 SCIP 13 SCIDD DISTRICT 1 -111.490348288345 33.029484210823 SCIP 30 SCIDD DISTRICT 4 -111.541570244229 32.9951501040739 SCIP 39 AGENCY DIVISION 1 -111.59283426737 33.0342889116691 SCIP 1 SCIDD DISTRICT 1 -111.328159758606 33.060054434408 SCIP 36B AGENCY DIVISION 1 -111.600533006988 33.0343028137169 SCIP 12 SCIDD DISTRICT 1 -111.327191550469 33.0825953266759 SCIP 37 AGENCY DIVISION 1 -111.608771579952 33.0413290767047 SCIP 5 SCIDD DISTRICT 1 -111.36180409748 33.0455807001787 SCIP 38B AGENCY DIVISION 1 -111.625915085759 33.0416852336062 SCIP 91 SCIDD DISTRICT 5 -111.673527486262 32.8378921040339 SCIP 86 AGENCY DIVISION 1 -111.634431119531 33.0589816614836 SCIP 90 SCIDD DISTRICT 5 -111.687982669434 32.8360173732834 SCIP 45 AGENCY DIVISION 2 -111.685661185034 33.0706231504885 88 SCIDD DISTRICT 7 -111.764071571067 32.8651446560752 SCIP 46 AGENCY DIVISION 3 -111.69494680052 33.0733160851431 SCIP 70 AGENCY DIVISION 2 -111.618878521252 32.9759252370425 SCIP 47 AGENCY DIVISION 3 -111.713080085003 33.073346753456 SCIP 98B AGENCY DIVISION 2 -111.623547426583 32.9760376602247 SCIP 134 AGENCY DIVISION 3 -111.733288185345 33.0800509053596 SCIP 98A AGENCY DIVISION 2 -111.628133227082 32.9767161244851 SCIP 55 AGENCY DIVISION 3 -111.75514150379 33.0886878457131 SCIP 72B AGENCY DIVISION 2 -111.632579701809 32.9842923874835 SCIP 28 AGENCY DIVISION 2 -111.72389054456 33.1027873937347 YARD SCIDD DISTRICT 4 -111.521038760794 33.0042835002974 SCIP 148B AGENCY DIVISION 2 -111.737810751288 33.1047342618951 SCIP 58 SCIDD DIVISION 5 -111.832449317177 33.0850044809568 SCIP 143B AGENCY DIVISION 4 -111.737931803093 33.1170982096434 SCIP 81 SCIDD DISTRICT 5 -111.523573060194 32.871615479558 SCIP 66B AGENCY DIVISION 2 -111.755378521044 33.1120511928703 SCIP 114 SCIDD DISTRICT 3 -111.453087740611 32.9232813657116 SCIP 49 AGENCY DIVISION 3 -111.789402978447 33.1013605227836 SCIP 133 SCIDD DISTRICT 3 -111.456586592101 32.9339563091588 SCIP 51 AGENCY DIVISION 5 -111.824269085276 33.1024133903385 SCIP 113 SCIDD DISTRICT 3 -111.447182620194 32.9545270467042 SCIP 121 AGENCY DIVISION 5 -111.84068041395 33.1045181470555 SCIP 129 SCIDD DISTRICT 3 -111.455705867554 32.9519863957825 SCIP 94 AGENCY DIVISION 2 -111.841501632816 33.2011777613462 SCIP 18B SCIDD DISTRICT 3 -111.463927579433 32.9518296764852 SCIP 95 AGENCY DIVISION 4 -111.858026696001 33.2008972333673 SCIP 73 SCIDD DISTRICT 3 -111.47297191943 32.9535185028386 SCIP 56 AGENCY DIVISION 3 -111.772383739283 33.0959853043626 SCIP 119B SCIDD DISTRICT 3 -111.472584846977 32.9594659815925 SCIP 44 AGENCY DIVISION 3 -111.778787666061 33.0967166607119 SCIP 28B SCIDD DISTRICT 3 -111.489503553728 32.959402148413 SCIP 68B AGENCY DIVISION 2 -111.795678871527 33.1396895296992 SCIP 24B SCIDD DISTRICT 3 -111.497964244402 32.9717346356236 SCIP 67 AGENCY DIVISION 2 -111.778359696138 33.1320414632894 SCIP 75 SCIDD DISTRICT 2 -111.432302840929 32.97328651819 SCIP 65 AGENCY DIVISION 4 -111.773725143183 33.1468210286061 SCIP 122B SCIDD DISTRICT 2 -111.445646692259 32.9740890593365 SCIP 69 AGENCY DIVISION 4 -111.795394537472 33.1579724123519 SCIP 17 SCIDD DISTRICT 2 -111.472743400817 32.9663370298138 SCIP 60 AGENCY DIVISION 5 -111.883894412446 33.131010508789 SCIP 26 SCIDD DISTRICT 3 -111.489416141886 32.9718901985731 SCIP 123 AGENCY DIVISION 5 -111.909561327804 33.1034319612994 SCIP 25 SCIDD DISTRICT 2 -111.438703389359 32.9779345580113 SCIP 109 SCIDD DIVISION 5 -111.836649795561 33.0887714786831 SCIP 79 SCIDD DISTRICT 2 -111.412548985054 32.993180743636 SCIP 126 AGENCY DIVISION 3 -111.806222463521 33.1009574633693 SCIP 74 SCIDD DISTRICT 2 -111.427960230118 32.9791558803583 SCIP 53B AGENCY DIVISION 5 -111.824209827681 33.1178078529144 SCIP 111 SCIDD DISTRICT 2 -111.458251193168 32.9882074663896 SCIP 57 AGENCY DIVISION 5 -111.840511139339 33.1320341273049 SCIP 19 SCIDD DISTRICT 2 -111.48137755615 32.9775140160681 SCIP 125 AGENCY DIVISION 5 -111.892348124683 33.1106238505692 SCIP 23 SCIDD DISTRICT 4 -111.506130963177 32.9807626668862 SCIP 131 AGENCY DIVISION 5 -111.943081164347 33.1248051589552 SCIP 20 SCIDD DISTRICT 2 -111.48294835995 32.9915728060437 SCIP 61B AGENCY DIVISION 3 -111.815042532105 33.1014615869423 SCIP 21 SCIDD DISTRICT 4 -111.498128193425 32.9918807429441 SCIP 118 SCIDD DISTRICT 6 -111.705939416392 32.8550129659053 SCIP 6C SCIDD DISTRICT 1 -111.25088829259 33.0997448811882 SCIP 124 AGENCY DIVISION 5 -111.892388692307 33.0989687638123

SCIP 6D SCIDD DISTRICT 1 -111.252784497467 33.0991569924077

SCIP 7 SCIDD DISTRICT 1 -111.269321384656 33.0895654572588

YARD

SCIP 9

SCIP 3

SCIP 2

CAP FC

SCIP 7

SCIP 5

SCIP 1

SCIP 57SCIP 60

SCIP 69

SCIP 65

SCIP 67

SCIP 44

SCIP 56

SCIP 95SCIP 94

SCIP 51 SCIP 49 SCIP 28

SCIP 55

SCIP 47SCIP 46SCIP 45

SCIP 86

SCIP 37

SCIP 39

SCIP 13

SCIP 11

SCIP 4B

SCIP 31

SCIP 52

SCIP 71

SCIP 6D

SCIP 6C

SCIP 21SCIP 20

SCIP 23 SCIP 19 SCIP 74

SCIP 79

SCIP 25

SCIP 26

SCIP 17

SCIP 75

SCIP 73

SCIP 81

SCIP 58

SCIP 70

SCIP 90

SCIP 91

SCIP 12

SCIP 30 SCIP 89

SCIP 80

SCIP 33

SCIP 15

SCIP 78 SCIP 27

SCIP 124

SCIP 118

SCIP 61B

SCIP 131

SCIP 125

SCIP 53B

SCIP 126

SCIP 109

SCIP 123

SCIP 68B

SCIP 121

SCIP 66B

SCIP 134

SCIP 38B

SCIP 36B

SCIP 10B

SCIP 111

SCIP 28B SCIP 18B

SCIP 129SCIP 113

SCIP 133

SCIP 114

SCIP 72B

SCIP 98A SCIP 112

SCIP 35BSCIP 132

SCIP 143B

SCIP 148B

SCIP 110B

SCIP 110A

SCIP 119B

SCIP 130B

WAPA

Santan

Arizola

Sacaton

Coolidge

La Palma

Florence

Blackwater

Casa Blanca

Casa Grande

East Coolidge

Casa GrandeCasa Grande

EloyEloy

FlorenceFlorence

ChandlerChandlerSun LakesSun Lakes

SantanSantan

StanfieldStanfield

BlackwaterBlackwater

SacatonSacaton

§̈¦8

§̈¦10

£¤79

£¤80

£¤79

£¤79

UV87UV587

UV84

UV187

UV387

UV287

UV287

UV287

UV87

UV387

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L E G E N D

Unite d Sta tes De pa rtment of the Inte rior Bureau of India n A ffairs

San Ca rlos Irrigation P roje ct 1380 5 North Arizona Bouleva rd

Cool idge, Arizona 852 28

Datu m & Pro je ct io n:

Unversal Transverse M erca tor Zone 1 2 North

1:186,361

N

0 0.5 10.25 Miles

WELLS

LATERAL

DRAIN

MISCELLANEOUS

WASTEWAY

CANAL

(TRIBAL DITCHES)

(SCIDD DITCHES)

SCIPRoads2008

SAN CARLOS IRRIGATION PROJECT

SCIP 57SCIP 60

SCIP 69

SCIP 65

SCIP 67

SCIP 44SCIP 56

SCIP 95 SCIP 94

SCIP 51 SCIP 49 SCIP 28

SCIP 55

SCIP 47 SCIP 46

SCIP 45

SCIP 86

SCIP 37

SCIP 39

SCIP 13

SCIP 31

SCIP 52

SCIP 71 SCIP 21

SCIP 23

SCIP 26

SCIP 58

SCIP 70

SCIP 30

SCIP 33SCIP 15

SCIP 78

SCIP 27

SCIP 124 SCIP 61B

SCIP 131

SCIP 125

SCIP 53B

SCIP 126

SCIP 109

SCIP 123

SCIP 68B

SCIP 121

SCIP 66B

SCIP 134

SCIP 38B

SCIP 36B

SCIP 72B

SCIP 98A

SCIP 98B

SCIP 35B

SCIP 34B

SCIP 132

SCIP 143B

SCIP 148B

SCIP 130B

WAPA

Santan

Sacaton

Coolidge Blackwater

Casa Blanca

Casa GrandeCasa Grande

ChandlerChandlerSun LakesSun Lakes

SantanSantan

BlackwaterBlackwater

SacatonSacaton

§̈¦10

UV87UV587

UV187

UV387 UV287

UV387 UV87

UV287

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L E G E N D

Unite d Sta tes De pa rtment of the Inte rior Bureau of India n A ffairs

San Ca rlos Irrigation P roje ct 1380 5 North Arizona Bouleva rd

Cool idge, Arizona 852 28

Datu m & Pro je ct io n:

Unversal Transverse M erca tor Zone 1 2 North

1:186,361

N

0 0.3 0.60.15 Miles

WELLS

LATERAL

DRAIN

MISCELLANEOUS

WASTEWAY

CANAL

(TRIBAL DITCHES)

(SCIDD DITCHES)

SCIP 31

SCIP 52

SCIP 71 SCIP 21 SCIP 20

SCIP 23

SCIP 19 SCIP 74SCIP 25

SCIP 26

SCIP 17

SCIP 75

SCIP 73

SCIP 81

SCIP 70

SCIP 90 SCIP 91

SCIP 30

SCIP 33SCIP 15

SCIP 78

SCIP 27

SCIP 118

SCIP 111

SCIP 24B

SCIP 28B

SCIP 18B

SCIP 129

SCIP 133

SCIP 114

SCIP 72B

SCIP 98A

SCIP 98B

SCIP 34B

SCIP 122B

SCIP 119B

WAPA

Arizola

Coolidge

La Palma

Blackwater

Casa Grande

East Coolidge

Casa GrandeCasa Grande

CoolidgeCoolidge

EloyEloy

BlackwaterBlackwater

§̈¦8

§̈¦10

UV87UV387

UV287

UV84

UV187

UV93

UV387

UV87

UV287

UV287

UV87

UV87

UV287

UV84

Casa Grande Muni

Picacho ReservoirPicacho Reservoir

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Unite d Sta tes De pa rtment of the Inte rior Bureau of India n A ffairs

San Ca rlos Irrigation P roje ct 1380 5 North Arizona Bouleva rd

Cool idge, Arizona 852 28

Datu m & Pro je ct io n:

Unversal Transverse M erca tor Zone 1 2 North

1:186,361

N

0 0.25 0.50.125 Miles

WELLS

LATERAL

DRAIN

MISCELLANEOUS

WASTEWAY

CANAL

(TRIBAL DITCHES)

(SCIDD DITCHES)

SCIP 9

SCIP 3

SCIP 2

CAP FC

SCIP 7

SCIP 5

SCIP 1

SCIP 39

SCIP 13

SCIP 11

SCIP 4B

SCIP 31

SCIP 6D

SCIP 6C

SCIP 21 SCIP 20

SCIP 23

SCIP 19 SCIP 74

SCIP 79

SCIP 25

SCIP 26

SCIP 17

SCIP 75

SCIP 73

SCIP 12

SCIP 30

SCIP 89

SCIP 80

SCIP 33

SCIP 15

SCIP 78

SCIP 27

SCIP 36B

SCIP 10B

SCIP 111

SCIP 24B

SCIP 28B

SCIP 18BSCIP 129

SCIP 113

SCIP 133

SCIP 114

SCIP 112

SCIP 35B

SCIP 34B

SCIP 132

SCIP 110B

SCIP 110A

SCIP 122B

SCIP 119B

SCIP 130B

WAPA

Coolidge

Florence

East Coolidge

FlorenceFlorence

CoolidgeCoolidge

BlackwaterBlackwater

£¤79

£¤80

£¤79

£¤80

UV87 UV287

UV87

UV287

UV287

UV287

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L E G E N D

Unite d Sta tes De pa rtment of the Inte rior Bureau of India n A ffairs

San Ca rlos Irrigation P roje ct 1380 5 North Arizona Bouleva rd

Cool idge, Arizona 852 28

Datu m & Pro je ct io n:

Unversal Transverse M erca tor Zone 1 2 North

1:186,361

N

0 0.2 0.40.1 Miles

WELLS

LATERAL

DRAIN

MISCELLANEOUS

WASTEWAY

CANAL

(TRIBAL DITCHES)

(SCIDD DITCHES)