- Iron Castings 2025.pdf

IRON CASTINGS

TOWN OF BETHLEHEM

ALBANY COUNTY – NEW YORK

445 Delaware Avenue

Delmar, New York 12054

Albany County

NEW YORK

COMMODITY

CONTRACT PERIOD

AS SPECIFIED HEREIN

SPECIFICATION REFERENCE

AS INCORPORATED HEREIN

BID OPENING

DATE:

TIME:

PLACE:

January 31, 2025

11:00 am

Bethlehem Town Hall

445 Delaware Avenue

Delmar, NY 12054

Prepare your bid on this form using black ink or typewriter. Write the name of your company on each page of the bid, in block provided.

If your bid deviates from the specifications indicate such fact by marking an “X” alongside the amount bid for each item in the price column. Explain such deviations or qualifications; if necessary, attach a separate sheet setting forth such explanation.

BIDDER’S NAME EMPLOYERS FEDERAL IDENTIFICATION NUMBER

ADDRESS

Street City State Zip Code

_______% Cash Discount for payment within 15 days of delivery and/or receipt of voucher.

_______% Cash Discount for payment within 30 days of delivery and/or receipt of voucher.

CASH DISCOUNTS WILL NOT BE CONSIDERED IN DETERMINING THE LOW BIDDER BUT WILL BE CONSIDERED IN AWARDING TIE BIDS.

CASH DISCOUNTS OF LESS THAN 1% WILL NOT BE CONSIDERED

EMAIL

WE ARE NOT SUBMITTING A BID.

BIDDER’S SIGNATURE

OFFICIAL TITLE

PRINTED OR TYPED COPY OF SIGNATURE

TELEPHONE NUMBER

Area Code

ALBANY COUNTY-NEW YORK

NOTICE TO BIDDERS

NOTICE IS HEREBY GIVEN that the Town Board of the Town of Bethlehem hereby invites sealed bids for the furnishing of Iron Castings for the use of said Town for the year 2025.

Bids will be received up to 11:00 a.m. on the 31st day of January 2025 at which time such bids will be publicly opened and read aloud at the Town Hall, 445 Delaware

Avenue, Delmar, New York.

Bids shall be addressed to Kimberley Whitsitt, Town Clerk, Town of Bethlehem, 445 Delaware Avenue, Delmar, New York 12054. Bids shall be in sealed envelopes which shall bear, on the face thereof, the name and address of the bidder and the subject of the bid. ORIGINAL AND ONE COPY of each shall be submitted.

Bid documents may be obtained at the Bethlehem Town Clerk’s Office, 445

Delaware Avenue, Delmar, NY 12054. Bid documents may also be available for download from the Capital Region Purchasing Group through the Town of Bethlehem

Website at www.townofbethlehem.org Purchasing Division.

The Town Board reserves the right to waive any informalities in or to reject any or all bids.

BY ORDER OF THE TOWN BOARD

OF THE TOWN OF BETHLEHEM

KIMBERLEY WHITSITT

TOWN CLERK

Dated: January 9, 2025 http://www.townofbethlehem.org/

GENERAL MUNICIPAL LAW SECTION 103-D

NON-COLLUSION STATEMENT

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

(1) The prices in this bid have been arrived at independently without collusion, consultation, communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and

(3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

By:_______________________

COMMODITY: Iron Castings PAGE 5 PROPOSAL

PLEASE USE INK OR TYPEWRITER WHEN PREPARING __________________________

YOUR BID. BE SURE YOU HAVE INSERTED YOUR | BIDDER |

COMPANY'S NAME IN THE BOX. |__________________________|

GENERAL INFORMATION

Bids, in DUPLICATE, shall be submitted on the attached form and shall be addressed to:

Kimberley Whitsitt, Town Clerk

Town of Bethlehem

445 Delaware Avenue

Delmar, N.Y. 12054

It is understood and agreed by each bidder that the provisions of Sections 103-a and 103-b of the General

Municipal Law shall be a part of any contract entered into pursuant to the foregoing specifications and the

Notice to Bidders.

A BID WILL NOT BE CONSIDERED FOR AWARD AND AN AWARD WILL NOT BE MADE

UNLESS THE BID IS ACCOMPANIED BY THE CERTIFICATION REQUIRED BY SECTION 103-d OF

THE GENERAL MUNICIPAL LAW, SUBJECT TO THE EXCEPTION CONTAINED IN PARAGRAPH (b)

OF THE SECTION. A FORM OF THE REQUIRED CERTIFICATION IS ANNEXED HERETO FOR

YOUR INFORMATION AND USE.

REFERENCES:

All references used are for identification purposes only. Bids shall be on an "OR EQUAL" basis.

NOTES:

1. The proposal must be made out in corporate or other name of bidder and must be fully and properly executed by an authorized officer of the firm or corporation.

2. The Town Board of the Town of Bethlehem reserves the right to waive any informality in or reject any or all bids when such action is in the best interest of the Town of Bethlehem.

3. TELEGRAPHIC BIDS WILL NOT BE ACCEPTED.

4. PURCHASE ORDERS:

Purchase orders are effective and binding upon the contractor when placed in the mail addressed to the contractor at the address shown herein.

5. The Town Board of the Town of Bethlehem reserves the right to purchase from State and/or County contracts if it is in the best interest of the Town. Contract period for furnishing iron castings will run from

March 1, 2025 to February 28, 2026.

COMMODITY: Iron Castings PAGE 6 PROPOSAL

YOUR BID. BE SURE YOU HAVE INSERTED YOUR |BIDDER |

DETAILED SPECIFICATIONS

1. IRON CASTINGS to be furnished shall conform to the requirements of current A.S.T.M. specifications for gray iron castings (designation A48-48). IRON CASTINGS shall be heavy duty and be rated for a minimum of A.A.S.H.T.O. H20-16 wheel loads.

2. Bids submitted to the Town of Bethlehem for IRON CASTINGS shall show a unit price for each of the pattern numbers listed below. The unit price shown shall include delivery and unloading of the IRON

CASTINGS at any location within the Town of Bethlehem.

3. Pattern numbers for IRON CASTINGS to be furnished are those used by either East Jordan Iron Works, East Jordan, Michigan, or by Neenah Foundry Company, Neenah, Wisconsin.

4. IRON CASTINGS to be furnished are to be similar or equal in all respects to dimensions as those manufactured by East Jordan Iron Works, East Jordan, Michigan, and/or by Neenah Foundry Company, Neenah, Wisconsin. ANY DEVIATIONS IN DIMENSIONS MUST BE NOTED.

5. The IRON CASTINGS to be furnished are:

a. EJ 1207, EJ 3771/Neenah R-1556, R-1556A - Sanitary manhole frame and cover. Cover is to have 1

¾" raised lettering with "BETHLEHEM SEWER DISTRICT" on its non-skid design. Cover is to have two penetrating pick holes approximately 1 ½" wide x 2" long. Cover shall have a minimum weight of 120 pounds and measure 25 ¾" in diameter.

b. EJ 1203/Neenah R-2559 - Catch basin frame and grate. Concave grate is to be "bicycle safe" with openings no larger than 4 ¾" x 1 ½" and include the proper Stormwater markings. Grate shall have a minimum weight of 120 pounds and measure 25 ¾" in diameter.

c. EJ 1203/Neenah R-1559 - Storm manhole frame and cover. Cover is to have two penetrating pick holes approximately 1 ½” wide by 2” long and be of non-skid design. Cover shall have a minimum weight of 120 pounds and measure 25 ¾” in diameter.

d. EJ 5426, EJ 5050/Neenah R-3562 - Catch Basin frame and grate. Flat grate is to be "bicycle safe" with openings no larger than 4 ¾" x 1 ½". Grate shall have a minimum weight of 120 pounds and measure 26" square.

e. EJ 3024 - Sanitary / Storm manhole frame assembly. The frame assembly shall consist of 2 pieces – lower guide frame and upper frame. The adjustable frame shall be able to match the contour of the road and have a minimum of 4 inches of height change between the lowest and highest setting.

COMMODITY: Iron Castings PAGE 7 PROPOSAL

DETAILED SPECIFICATIONS (Continued)

6. Attention is directed to the fact that the acceptance by the Town of any bid submitted in accordance with these Specifications does not insure or guarantee the purchase of any specific amount of any of the items contained in this bid. The Town reserves the right to purchase, as the need arises and at the unit price bid, only that quantity of any of the items contained in the bid as is necessary to satisfy the requirements of the Town during the period covered by the bid.

7. Bids submitted shall be effective for the period specified in the NOTICE TO BIDDERS. The enclosed

BID FORM is to be used.

8. The Town of Bethlehem reserves the right to allow all municipal and not for profit organizations authorized under the General Municipal Laws of the State of New York, to purchase any goods and/or services awarded as a result of this bid in accordance with the latest amendments to NYS General Municipal Law

100 through 104. However, it is understood that the extension of such contracts are at the discretion of the vendor and the vendor is only bound to any contract between the Town of Bethlehem and the vendor.

9. Bids submitted shall also show a unit price for each frame and each grate/cover in addition to the unit price for the frame and grate/cover as complete assembly.

10. Bidders are advised that delivery of iron castings will be accepted between the hours of 7:00 am and

3:00 pm, Monday thru Friday, unless other arrangements are made in advance.

11. Bidders are also advised that iron castings purchased by the Town must be unloaded in the presence of a designated representative of the Town Superintendent of Highways.

12. The Town reserves the right to reject any iron casting found damaged upon delivery, damaged during unloading, or in the opinion of the Town, does not meet these specifications.

13. Any iron castings rejected by the Town in accordance with Item # 12 shall be replaced by the bidder at no additional cost to the Town.

CONTACT NAME ___________________________________________________________

TITLE ___________________________________________________________

ADDRESS ___________________________________________________________

OFFICE PHONE # ___________________________________________________________

MOBILE PHONE # ___________________________________________________________

EMAIL ADDRESS ___________________________________________________________

COMMODITY: Iron Castings PAGE 8 PROPOSAL

BID SHEET

EJ 1207-15, EJ 1203-008 / Neenah R-1556 - Sanitary manhole frame and cover. Cover is to have 1 ¾" raised lettering with "BETHLEHEM SEWER

DISTRICT" on its non-skid design. Cover is to have two penetrating pick holes approximately 1 ½" wide x 2" long. Cover shall have a minimum weight of 120 pounds and measure 25 ¾" in diameter.

Frame and Cover $_____________

Frame Only $_____________

Cover Only $_____________

EJ 3771-19, EJ 1203-008 / Neenah R-1556A - Sanitary manhole frame and cover. Cover is to have 1 ¾" raised lettering with "BETHLEHEM SEWER

DISTRICT" on its non-skid design. Cover is to have two penetrating pick holes approximately 1 ½" wide x 2" long. Cover shall have a minimum weight of 120 pounds and measure 25 ¾" in diameter.

Cover Only $_____________

Pattern Numbers Dimensions in Inches

Round Flange A B C D E F X

1207-15/R-1556 27 7/8 34 1/2 25 3/4 24 8 27 1 3/8

Pattern Numbers Dimensions in Inches

Round Flange A B C D E F X

3771-19/R-1556A 27 7/8 34 1/2 25 3/4 24 4 27 1 3/8

COMMODITY: Iron Castings PAGE 9 PROPOSAL

BID SHEET (Continued)

EJ 1203-10, EJ 1203-62 / Neenah R-2559 - Catch basin frame and grate.

Concave grate is to be "bicycle safe" with openings no larger than 4 ¾" x 1 ½" and include the proper Stormwater markings. Grate shall have a minimum weight of 120 pounds and measure 25 ¾" in diameter.

EJ 1203-11, EJ 1203-62 - Catch basin frame and grate. Concave grate is to be "bicycle safe" with openings no larger than 4 ¾" x 1 ½" and include the proper

Stormwater markings. Grate shall have a minimum weight of 120 pounds and measure 25 ¾" in diameter.

Cover Only $_____________

Pattern Numbers Dimensions in Inches

Round Flange A B C D E F X

1203-10/R-2559 27 3/4 39 25 3/4 24 8 32 1 3/8

Pattern Numbers Dimensions in Inches

Round Flange A B C D E F X

1203-11 27 3/4 39 25 3/4 24 4 32 1 3/8

COMMODITY: Iron Castings PAGE 10 PROPOSAL

EJ 1203-10, EJ 1203-29 / Neenah R-1559 - Storm manhole frame and cover.

Cover is to have two penetrating pick holes approximately 1 ½” wide by 2” long. Cover shall have a minimum weight of 120 pounds and measure 25 ¾” in diameter.

EJ 1203-19, EJ 1203-29 - Storm manhole frame and cover. Cover is to have two penetrating pick holes approximately 1 ½” wide by 2” long. Cover shall have a minimum weight of 120 pounds and measure 25 ¾” in diameter.

Cover Only $_____________

Pattern Numbers Dimensions in Inches

Round Flange A B C D E F X

1203-10/R-1559 27 3/4 39 25 3/4 24 8 32 1 3/8

Pattern Numbers Dimensions in Inches

Square Flange A B C D E F X

1203-19 27 3/4 39 25 3/4 24 8 32 1 3/8

COMMODITY: Iron Castings PAGE 11 PROPOSAL

EJ 5426-11, EJ 5426-31 / EJ 5050-10 / Neenah R-3562 - Catch Basin frame and grate. Flat grate is to be "bicycle safe" with openings no larger than 4 ¾" x

1 ½". Grate shall have a minimum weight of 120 pounds and measure 26" square.

Cover Only $_____________

Frame min. wt. _____________

Grate min. wt. _____________

(If diff. from above) Frame and Cover $_____________

Cover Only $_____________

Frame min. wt. _____________

Grate min. wt. _____________

EJ 3024-33 - Sanitary / Storm manhole frame assembly. The frame assembly shall consist of 2 pieces – lower guide frame and upper frame. The adjustable frame shall be able to match the contour of the road and have a minimum of 4 inches of height change between the lowest and highest setting.

Frame Assembly $_____________

COMMODITY: Iron Castings PAGE 12 PROPOSAL

Adjustable Manhole Riser Rings

Manhole riser rings shall be fabricated using domestic A-36 steel ¾” thick bottom (inner) ring, a 12 gauge intermediate transition ring and ½” thick top (outer) ring. The manhole riser system shall be anchored to the manhole frame with three 1” cone pointed allen head set screws to prevent any movement from traffic loads.

An optional “L” shaped angle bracket to prevent movement is to be available if and when required (not included in bid price). The adjusting device shall be fabricated from stainless steel and have a positive lock. The adjusting device shall be securely anchored in line with the bottom bearing bar and is capable of adjustment +/-

3/8” from nominal. The manhole adjustment ring shall fit within the existing casting without interference and the manhole lid shall have bearing on the entire surface of the inner ring to prevent rocking from occurring.

The lid shall be able to be removed without binding. The inner ring, the transition ring and the outer ring shall be securely welded to prevent any differential movement under traffic loads and shall be fabricated to +/- 1/16” concentricity. The outer riser ring shall have an inside diameter no greater than 3/16” larger than the outside diameter of the manhole lid. All materials shall be electrocoated (E-coat). This type of finish shall have a uniform coating thickness throughout the riser ring and provide better corrosion resistance and durability.

Adjustable riser rings shall fit manhole covers that are 1 3/8” high. Rings shall be supplied in five sizes – 1” high, 1 ½” high, 2” high, 2 ½” high and 3” high.

Riser rings, diameters under 27”

1” high $___________________ each

1 ½” high $___________________ each

2” high $___________________ each

2 ½” high $___________________ each

3” high $___________________ each

Riser rings, diameters over 27”

1” high $___________________ each

1 ½” high $___________________ each

2” high $___________________ each

2 ½” high $___________________ each

3” high $___________________ each

COMMODITY: Iron Castings PAGE 13 PROPOSAL

Cast Iron ADA Detectable Warning Plates

Natural Finish

Size

12” x 24” Rectangular $___________________ each

18” x 24” Rectangular $___________________ each

24” x 24” Square $___________________ each

24” x 30” Rectangular $___________________ each

10’ Radius (requires 8 plates for a 90 degree corner) $___________________ each

15’ Radius (requires 15 plates for a 90 degree corner) $___________________ each

17.5’ Radius (requires 18 plates for a 90 degree corner) $___________________ each

20’ Radius (requires 20 plates for a 90 degree corner) $___________________ each

25’ Radius (requires 23 plates for a 90 degree corner) $___________________ each

30’ Radius (requires 25 plates for a 90 degree corner) $___________________ each

35’ Radius (requires 30 plates for a 90 degree corner) $___________________ each