IRFP 1627-004 - Questions and Answers.xlsx

This document is a Questions and Answers file associated with IRFP 1627-004, addressing clarifications from offerors regarding the scope of work and deliverables. The solicitation involves facilitation support for a State Plan Advisory Committee, which will convene approximately five times throughout the contract period. The contractor will be responsible for leading meetings in coordination with the Executive Director, developing agendas, and providing comprehensive facilitation support including meeting design, presentation development, note-taking, and documentation. All Advisory Committee meetings will be conducted virtually via the Zoom platform. The contractor must also evaluate and revise survey instruments for the ACoA Senior Survey and analyze data collected through needs assessment activities as part of the deliverables.

Regarding survey administration and distribution, the document clarifies that the survey will utilize a hybrid paper and online approach. The contractor is responsible for reviewing the survey for errors and unintended influence or bias. The Alaska Commission on Aging (ACoA) will manage distribution of paper surveys and host the survey on SurveyMonkey, with ACoA staff responsible for entering paper survey responses into the online platform. This allocation of responsibilities establishes clear boundaries between contractor and agency functions in the data collection and management process.