invitation_to_negotiate.docx
DOCX document 36 KB Posted
- Solicitation number
- ITN 231 210000000020 1
- Issued by
- Michigan
About this file
This is an Invitation to Negotiate issued by the Michigan Department of State dated January 19, 2021, for a single-source procurement with Safe Roads Alliance (SRA). The state seeks a vendor to produce a parent and legal guardian resource guide to support compliance with Michigan's requirement for teens to complete 50 hours of supervised behind-the-wheel driving instruction, including 10 nighttime hours, as mandated under Michigan Vehicle Code Section 257.310e for drivers under 18 years old. The resource guide is intended to augment, not replace, teen driver education delivered through Michigan driver education providers. The state has identified SRA as the sole non-profit organization capable of meeting project requirements. Written questions regarding the solicitation must be submitted by 11:00 a.m. on January 22, 2021, through www.michigan.gov/SIGMAVSS. Any potential bidder challenging the single-source designation must submit a written response describing an equivalent product or service by 9:00 a.m. on January 27, 2021. The solicitation manager is Jon Khon (KhonJ@michigan.gov).
The state requires that the vendor provide no upfront or ongoing costs to Michigan or its customers, though the vendor may pursue sponsorships to cover expenses. The vendor must currently produce resource guides for other states and possess established relationships with private organization sponsors. The guide must be available in both digital and print formats, with content reviewed and updated no less than annually, including Michigan-specific content. The Michigan Department of State must retain ownership of Michigan-focused content included in the guide. The state previously evaluated alternatives including the University of Michigan Transportation Research Institute, Children's Hospital of Philadelphia, and the American Automobile Association but determined these sources did not meet requirements due to format limitations, lack of parent-focused resources, absence of Michigan-specific content, or insufficient update frequency.
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| itn_vendor_question_worksheetâ¿¿.docx | DOCX document |
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Text version
State of Michigan Invitation to Negotiate
INVITATION TO NEGOTIATE
NOTICE OF INTENT TO NEGOTIATE AND CONTRACT WITH A SINGLE PROVIDER
Date: 1/19/2021
The State of Michigan intends to make a purchase for which it believes there is no viable alternative. The purpose of this notice is to attempt to identify possible alternatives.
Requestor: Michigan Department of State
1. State Contact Information:
The sole point of contact concerning this Invitation to Negotiate is:
Jon Khon, Solicitation Manager KhonJ@michigan.gov
2. Description of Purchase:
The Michigan Department of State is seeking a vendor to produce a resource guide for parents and legal guardians to assist with their legal obligation to provide their teens with 50 hours of supervised behind-the-wheel driving instruction, including 10 nighttime hours. This is required for completion of Driver Education and Graduated Driver’s Licensing in Michigan for drivers under age 18 under Michigan Vehicle Code Section 257.310e.
The state of Michigan believes that Safe Roads Alliance (SRA) is the sole non-profit organization that can meet the requirements for this project.
3. Commodity Code References: 96674
4. Description of Action: This action will be awarded as a new contract.
Intended Source: Safe Roads Alliance Inc., 75 Water St., Newburyport, MA
5. Questions: Questions concerning the Invitation to Negotiate must be posted on www.michigan.gov/SIGMAVSS no later than 11am on 1/22/2021 In the interest of transparency, only written questions will be accepted. Answers to questions will be posted on www.michigan.gov/SIGMAVSS.
Responders should submit their questions using the following format:
| Q # |
| Document and Section |
| Page# / Requirement# |
| Bidder Question |
6. Response Deadline: Any potential bidder who does not agree that this good or service is available only from the intended source, must submit a response to the Solicitation Manager by 9am on 1/27/2021. Your response must be in writing and describe the product or service you are offering as an equivalent.
Justification:
SRA’s parent program is used nationwide in 30 states. SRA has established relationships with private organization sponsors such as State Farm and provides the guide to MDOS at no charge. SRA allows MDOS to develop and maintain ownership of Michigan focused content included in the guide.
Requirements that must be met:
• No upfront or ongoing costs to the State of Michigan, Michigan Department of State, or to customers of the state. Vendor may seek sponsorships to cover their costs.
• Vendor must currently produce resource guides for other states.
• Must be designed to augment teen driver education that is delivered through Michigan driver education providers and not to replace it.
• Content must be reviewed and updated no less than annually, including Michigan content.
• Must provide the guide in digital and print format.
• Must allow the Michigan Department of State to develop and maintain ownership of Michigan focused content included in the guide.
MDOS has researched sources including the University of Michigan Transportation Research Institute (UMTRI), Children’s Hospital of Philadelphia (CHOP), and the American Automobile Association (AAA).
These sources do not meet the above requirements for the following reasons:
• Only provided in digital format.
• Not designed for helping parents or do not have a parent resource.
• Resource was a program rather than guide.
• No Michigan specific content.
• Content not being updated.
• Developed via grant, one-time project.
Version 3 Revised: 5/2019
File details come from the government source that posted it. Updated .