Invitation to Bid -Non-Ferrous Metals (Aluminum).docx

Invitation for Bid 26 September 2024

Memorandum For: Interested Bidders

Subject: Invitation For Bid (IFB) Non-Ferrous Metal (Aluminum)

Bid Number: M00318-24-S-0003

Amount Bid Aluminum: Scrap $ _ (per pound)

Submission Method: Bids must be submitted with current Commodity Price Index to Karen Balabis, karen.balabis@usmc.mil, 808-496-3245.

Issued By: Marine Corps Base Hawaii (MCBH) Qualified Recycling Program (QRP) Marine Corps Base Hawaii Box 63062 MCBH Kaneohe Bay, HI 96863-3062 Phone: (808) 496-3245 Fax: (808) 496-2794

Open date: 30 September 2024

Close date: 31 October 2024- 10:00 a.m. (Hawaii Standard Time)

Award date: 1 November 2024 - 10:30 a.m. (HST)

ARTICLE I: Information

1. Location of recyclable material: MCBH Kaneohe Bay Recycle Center, Bldg. 132, corner of 1st and D Street, MCBH Kaneohe Bay, Hawaii 96863. Hours of operation 0800-1400. Pick up and drop off must be completed prior to 1400 Monday through Friday.

2. The point of contact (POC) for information is Mr. Joseph Pasco (808) 479-7364; joseph.pasco@usmc.mil. Request interested parties examine the product at MCBH Kaneohe Bay Recycle Center during regular business hours.

3. The MCBH QRP agrees to sell to the Purchaser, as outlined in Article I. Estimated weight of aluminum is 5,000 – 7,000 pounds.

4. Pick up and drop off is not available on weekends and or Federal Holidays; pick up and drop off hours are 0800-1400.

ARTICLE II: Purchaser

1. The bidder is recommended to inspect the material offered for sale during the bidding period and prior to submitting a bid. The bidder assumes responsibility for bidding based solely on the written description in the IFB if they choose not to inspect. The inspection period is from the IFB issue date until the IFB close date. Inspections must be done by appointment only. To schedule an appointment, contact:

Name: Mr. Joseph Pasco Phone: 808-479-7364 Email: joseph.pasco@usmc.mil

2. The Purchaser agrees to pay MCBH QRP, within 15 days of date materials picked up (date signed on MCBH Recycling Center Material Shipping Report). For the above specified recyclable material according to the following schedule:

a. Payment will be sent to: Commanding Officer Marine Corps Base Hawaii ATTN: Karen Balabis Box 63062 MCBH Kaneohe Bay, Hawaii 96863-3062

b. Checks will be payable to U.S. Treasury (no personal names on checks).

c. Payments must be made in cashier's check or certified check.

3. Transportation Charges: The Purchaser agrees to provide transportation related to the pick-up and or shipment of the recyclable material at no charge to MCBH QRP.

4. Securing the load is the sole responsibility of the Purchaser and or the Purchaser’s agent.

ARTICLE III: Provisions

1. Default: If the Purchaser fails to pay for and or remove recyclable materials within the time allowed by this agreement, MCBH QRP will send the Purchaser a default notice that must be cured within 10 days from mailing date. If Purchaser fails to cure default within the stated period, the Purchaser shall lose all rights, title, and interest, which he may otherwise have acquired in and to such property as to which a default has occurred.

2. Weight Certification: The non-ferrous metal (aluminum) will be weighed at MCBH Recycle Center, Bldg 132 for final weight. Purchaser and MCBH QRP representatives will agree on final weight and sign the weight ticket.

3. Insurance: The purchaser shall be required to provide and maintain during the entire period of this contract, at least the motor vehicle liability and bodily injury insurance as required by State and local laws.

4. Recycle Property. The purchaser or representative shall arrange with the MCBH QRP POC for use of the facility and any government furnished equipment available for services. Purchaser/representative shall not make changes to MCBH QRP owned facility or equipment.

5. Confidentiality/Privacy Act: Purchaser will take all pertinent steps to ensure all information contained in/on recyclable material be protected from viewing or dissemination. Failure to comply with this provision is a basis for termination of the contract.

6. Sales Agreement is subject to immediate termination if MCBH QRP receives two or more valid, written complaints about the Purchaser/representatives to include but not limited to: rudeness, tardiness, and failure to appear on scheduled days. MCBH QRP reserves the right to direct removal of the purchaser under this sales agreement for misconduct, violation of confidentiality, security reasons, or whose presence has been detrimental to the interests of MCBH QRP.

7. Transportation: The purchaser/representative must possess a valid United States issued driver’s license, insurance, and registration of vehicle for MCBH access.

8. Indemnification: Purchaser/representative agrees to always hold and save harmless the United States (including MCBH, its agents, representative, and employees) against all claims, demands, suits, judgments, costs, charges, and expenses arising out of or in connection with any loss, damage or injury resulting from the negligence or other fault of the purchaser, its agents, representatives, and employees. The purchaser will release the U S Government and MCBH from all liability from loss or damage to property and merchandise used by the purchaser and, or representatives in the operation of this event due to theft, fire, storm, flood, and damage or destruction through any force of nature or otherwise.

9. Damages: The purchaser shall be financially responsible for any damages to the premises or building resulting from acts of omission or errors of the purchaser and their employees and, or representatives. Any acts of vandalism or theft shall be reported immediately to the installation Provost Marshall and MCBH QRP POC. MCBH QRP shall not be responsible or liable for the purchaser/representative’s property.

10. Termination: This agreement shall be subject to termination upon the occurrence of the following events: If either party hereto defaults on any of its material obligations, representations or warranties under this Agreement, the non-defaulting party shall notify the other party within thirty (30) calendar days after written notice of such default the defaulting party remedies the default, or this Agreement will terminate.

11. Point of contact for this memorandum is Ms. Karen Balabis (808) 496-3245; karen.balabis@usmc.mil.

Bidder Company Signature of Authorized Agent

Telephone Number