Invitation to bid Marktplatz Pavers Oct_21.pdf

P a g e 1 | 4

INVITATION TO BID and BID SPECIFICATIONS:

Replace pavers at Marktplatz

The CITY OF FREDERICKSBURG “OWNER” will receive sealed BIDS for the MARKTPLATZ PAVER PROJECT until 10:30 AM local time on Monday, November 22, 2021, at the City of Fredericksburg City Hall, 126 W. Main Street, Fredericksburg, Texas 78624. The BIDS shall be sealed and addressed to:

Marktplatz Paver Project City of Fredericksburg Attn: Andrea Schmidt 126 W. Main St.

Fredericksburg, TX 78624

Bids will be received at the above address until 10:30 AM Central Standard Time, on November 22, 2021, and shortly thereafter the bids will be opened publicly and read aloud in the City Hall Conference Room.

The Marktplatz Paver replacement project will include the following:

1. Work shall be completed by August 31, 2022.

2. Provide list of any subcontractors providing workers to the project at the pre-construction meeting and provide updated list as changes occur.

3. Contractor is responsible for obtaining any necessary permits. City permit fees will be waived but are still required.

4. Marktplatz Pavers Scope o Shall include all labor, material, equipment including all equipment rentals and any other necessary incidentals needed to complete the installation.

o Remove existing pavers and dispose of and replace with new concrete pavers to match ones in the history walk.

o Sand bedding should be grade 6 rock.

o A subsurface concrete edge is required to retain pavers in place. Rebar required.

o Installation of all material and workmanship shall be per the manufacturer’s specifications.

o Cover all trench drains to prevent any and all debris from entering during the duration of work and protect surfaces from overspray.

o Contractor is responsible for removal and proper disposal of all construction debris from jobsite.

o Prepare paver surface for new pavers by removing all existing pavers.

o Prep and install new pavers per specifications.

o Maintain site security throughout the project by fencing off working area.

o Respond and communicate promptly with Owner. Emails and phone calls should be returned no later than 2 business days later.

o Contractor may be called on to assist if any problem shall arise.

P a g e 2 | 4 o Provide a 2-year written warranty covering against any pavers proven defective.

Warranty shall cover both material and labor. Contractor will be on premises to address warranty claims within 48 hours of notification and schedule the repairs to suit the Owner’s schedule.

o Approximately 20,000 square feet to be replaced with square footage adjusted based on price per square foot.

o Parks staff will remove memorial pavers with names that can still be read only.

All other pavers must be removed and disposed of by contractor.

o Marktplatz has been split into 4 sections and ranked by priority. Sections 1 and 2 are the priority. Depending on available funds all of section 2 and other sections may have to wait until future years. Map of Marktplatz will be included with these specifications.

o Work with Special Events Coordinator around Marktplatz event schedule.

January and February are slower months as are July and August. A schedule of special events will be provided at pre-bid meeting.

o Upon selection of a start date the contractor will work continuously and diligently to complete the work allotted.

o Any damage to public facilities including landscaping, structures, flat work will be the responsibility of the contractor. While under construction the contractor will maintain a safe and orderly construction site free of trash and debris.

5. Add/Deduct Cost Item o Shall include furnishing all labor, materials, tools, equipment, and incidentals required for the Removal and Installation of limestone block in damaged areas on Marktplatz.

o Shall use most “dense” limestone to match existing limestone as close as possible.

o Limestone surface should be sealed after installation.

The maps may be examined or obtained electronically starting on Wednesday, October 27, 2021, on the City’s website at www.fbgtx.org.

References and Qualifications The contractor shall provide a list of three references with phone numbers. The contractor shall provide insurance covering $1 million per incident with the City named as an additional insured.

General Conditions.

The project will be awarded based on the total price of installation within the timetable provided.

The successful bidder shall provide the name and phone number of a supervisor dedicated to the installation. The successful contractor shall identify the number of personnel that will be provided to perform this installation and an anticipated work schedule. After awarding the contract, work orders and/or purchase order will be issued to the contractor to complete the renovations.

The City of Fredericksburg reserves the right to waive irregularities and to reject bids. In case of ambiguity or lack of clearness in stating the prices in any BID, the OWNER reserves the right to determine which BIDS are the lowest and/or best, and to award the contract on this basis.

P a g e 3 | 4

A mandatory pre-bid conference will be held Monday, November 8, 2021, at 10:30 AM, starting at City Hall in the Conference Room (126 W Main St. Fredericksburg, TX 78624). Following the initial conference at City Hall a site visit will be conducted at Marktplatz adjacent to City Hall.

Any questions must be received by 4:00 pm, Friday, November 12, 2021. Answers to these questions will be posted on the City’s website by Wednesday, November 17, 2021.

Publication Date/Time:

10/27/2021 12:00 PM

Closing Date/Time:

11/22/2021 10:30 AM

Contact Person:

Andrea Schmidt

Parks & Recreation Director 126 W. Main Street

Fredericksburg, TX 78624 Phone: (830) 990-2018

Email: aschmidt@fbgtx.org

P a g e 4 | 4

Bid Prices

Bid Item

Description Unit Estimated Quantity

Unit Bid

Price Total Item Bid

Price

Removal of existing pavers: The total amount for furnishing all labor, materials, tools, equipment, and incidentals required for removal and disposal of existing pavers in accordance with the general specifications.

SF

1,000

Installation of concrete pavers: The total amount for furnishing all labor, materials, tools, equipment, and incidentals required for the installation of concrete pavers in accordance with the general specifications.

1,000

A. SUBTOTAL BID AMOUNT

Dollars and Cents

Add/Deduct Cost Item: The total amount for furnishing all labor, materials, tools, equipment, and incidentals required for the Removal and Installation of limestone block in accordance with the general specifications.

TOTAL BID AMOUNT (LINE ITEMS 1 through 2 + LINE ITEM 3)

(Use words) (Use figures)