INVITATION TO BID

BANKS COUNTY COMMISSIONERS - FIRE/EMS STATION 33

Bid Number: 2026-1102

Interior Construction and Finish of Preliminary Metal Building

Milestone Date / Time

Advertised September 11, 2026

Pre-Bid Conference September 22, 2026 at 10:00 AM

Final RFP Questions Deadline October 9, 2026

Sealed Bids Due November 2, 2026 at 10:00 AM

Bid Opening November 2, 2026 at 10:00 AM

Potential Bid Award November 10, 2026

BANKS COUNTY EMERGENCY SERVICES

150 Hudson Ridge, Suite 1 Homer, GA 30547

706-677-1812

1. INVITATION TO BID

Banks County is accepting sealed bids from qualified contractors to provide all labor, materials, equipment, supervision, and related services necessary to construct and finish the interior of a preliminary metal building for Banks County Fire/EMS Station 33, located at 195 Carson Segars Rd.

Maysville, GA 30558, in accordance with the architectural plans, specifications, and requirements contained in this bid package.

This Invitation to Bid will be advertised beginning September 11, 2026, on the Banks County website at www.bankscountyga.org.

The complete bid package along with architectural plans may be obtained from the Banks County website at bankscountyga.org or by emailing snichols@co.banks.ga.us, or by calling 706-677-1812

2. QUESTIONS AND COMMUNICATIONS

All questions regarding this solicitation must be submitted in writing by email to snichols@co.banks.ga.us. Banks County will not be responsible for, and bidders shall not rely upon, verbal interpretations, explanations, or other communications provided by County employees or representatives.

The deadline for questions is Friday, October 9, 2026. Any official clarification, modification, or addendum issued by the County will be made available through the County's established procurement communication process and/or posted on the Banks County website.

3. PRE-BID CONFERENCE AND SITE VISIT

A pre-bid conference will be held on September 22, 2026, at 10:00 AM at the Banks County Commissioners Office located at 150 Hudson Ridge, Homer, GA 30547. A tour of the project site will be available for interested bidders following the conference.

Bidders are responsible for familiarizing themselves with the project site, existing conditions, access limitations and all other conditions that may affect the work or the preparation of their bid.

4. BID SUBMISSION AND OPENING

Sealed bids must be received on or before November 2, 2026, at 10:00 AM. Bids shall be submitted to the Banks County Commissioner's Office, 150 Hudson Ridge, Suite 1, Homer, GA 30547, during normal business hours of 8:00 AM to 5:00 PM.

Bids received after the stated deadline will not be opened and will be considered late, void, and unacceptable. Bid opening is scheduled for November 2, 2026, at 10:00 AM.

The anticipated bid award date is November 10, 2026. Banks County reserves the right to modify the solicitation schedule when unforeseen circumstances arise. Any changes to dates or deadlines will be posted on the Banks County website.

Each bid must be accompanied by a Proposal Guaranty consisting of a bond, certified check, or negotiable instrument submitted with the bid as assurance that the Bidder, upon acceptance of his/her Bid, will execute such contractual documents as may be required within a specified time, in the amount of Five percent of the total Bid.

5. COUNTY RIGHTS

Banks County reserves the right to reject any or all bids, to waive informalities or irregularities, to request clarification or additional information, and to accept the bid deemed most advantageous and in the best interest of the County, subject to applicable law and County policy.

6. SCOPE OF WORK

The intent of this Invitation to Bid is to establish a contract with a qualified contractor to provide all materials, labor, equipment, supervision, and services necessary to construct and finish the interior of Banks County Fire/EMS Station 33 in accordance with the architectural plans and project requirements.

Project Location: 195 Carson Segars Road, Maysville, GA 30558.

Digital and hard copies of the architectural plans are available upon request.

The bidder shall include a detailed breakdown of pricing sufficient for the County to evaluate the cost of the proposed work. Permits will be supplied by the owner.

7. PROJECT SCHEDULE AND COMPLETION

The successful contractor shall complete the work within ninety (90) calendar days awarded. Failure to comply with established deadlines may result in penalty fees of $100 per calendar day.

If the bidder cannot meet the County's requested schedule, the bidder must state the number of calendar days required to complete the project. Failure to state an alternate completion period will constitute the bidder's agreement to meet the County's requested schedule. Extended completion dates may be considered when determined to be in the best interest of the County.

Proposed Completion: ________________________ calendar days after receipt of order.

8. INSURANCE REQUIREMENTS

Each bid must include a letter of intent from an insurance company authorized to do business in the State of Georgia stating its willingness to provide insurance coverage to the bidder in accordance with the requirements of any contract resulting from this Invitation to Bid.

The successful contractor shall procure and maintain, at its own expense, all required insurance coverage for the duration of the contract. Certificates of insurance showing effective dates and coverage amounts must be provided to Banks County before work begins and as otherwise required by the contract.

• Workers' Compensation Insurance: Coverage as required by the State of Georgia.

• Commercial General Liability Insurance: Broad-form coverage in the amounts required by the resulting contract for work performed at the project site.

9. CONTRACTOR QUALIFICATIONS

Bidders must demonstrate that they possess the experience, licensing, qualifications, and resources necessary to perform the work. At a minimum, each bidder shall:

• Provide proof that the contractor is a qualified installer of the products proposed, as required by the manufacturer, and is eligible to provide or preserve applicable manufacturer warranties.

• Be properly licensed to perform the proposed work in the State of Georgia.

• Provide three (3) references for comparable previous work. References may be contacted and verified by Banks County.

• Meet all applicable Banks County requirements for approval as a contractor/vendor for the Banks

County Board of Commissioners.

10. FACILITY INSPECTION / WALK-THROUGH

A project site walk-through will be available following the pre-bid conference. Individuals participating in the walk-through will meet as directed by the County at the project site. Bidders should use the site visit to verify existing conditions and obtain information necessary to prepare a complete bid.

11. GENERAL REQUIREMENTS

• Permits will be supplied by the owner.

• The bid must include a clear and itemized breakdown of pricing.

• All work shall comply with applicable codes, laws, regulations, manufacturer requirements, architectural plans, and contract documents.

• The contractor shall coordinate its work with Banks County and shall be responsible for protecting the project site, materials, equipment, and completed work throughout the project.

• Any deviations, exclusions, substitutions, or exceptions to the bid documents should be clearly identified in the bidder's proposal.

12. POINT OF CONTACT

Fire Chief Steve Nichols

Banks County Emergency Services 150 Hudson Ridge, Suite 1 Homer, GA 30547 706-677-1812 snichols@co.banks.ga.us

13. BIDDER ACKNOWLEDGMENT

By submitting a bid, the bidder acknowledges that it has reviewed the solicitation documents, understands the project requirements, has had the opportunity to inspect the project site, and agrees to perform the work in accordance with the terms and conditions of the resulting contract if selected.

Company Name: _______________________________________________________

Authorized Representative: _______________________________________________________

Title: _______________________________________________________

Signature: _______________________________________________________

Date: _______________________________________________________

Telephone: _______________________________________________________

Email: _______________________________________________________

14. BID PRICE

The bidder shall attach a detailed pricing breakdown and enter the total proposed contract amount below. The total should include all labor, materials, equipment, supervision, overhead, and other costs necessary to complete the work, except items specifically identified in the solicitation as being provided by the owner.

TOTAL BID PRICE: $___________________________________