Invitation to bid.pdf

Vicksburg Community Schools 301 S Kalamazoo Ave.

Vicksburg Michigan, 49097

(269) 321-1000

January 9, 2024

INVITATION TO BID FOR TWO (2) MAINTENANCE/SNOW PLOW TRUCKS

The Board of Education, Vicksburg Community Schools, is requesting bids on two maintenance/plow trucks, (with installed snow plows. Listed below and attached are the minimum specifications and instructions.

INSTRUCTIONS

1. Bids are to be submitted to fully comply with these specifications and instructions and must include all other equipment, to meet the safety requirements, laws, etc., as set forth by the State of Michigan and Federal Motor Vehicle Safety Standards as applicable.

2. All specifications are stated as minimum specifications. Any deviation from the specifications as listed must be submitted in writing.

3. Vehicle must be invoiced and delivered no later than February 29, 2024.

4. Manufacturer shall include with delivery of vehicle, a line sheet that will accurately reflect all components/parts of the truck.

5. Dealer will include with delivery a copy of the parts and service manual for all components of the vehicle, (Truck, Snow Plow, Rear Window Rack, Safety Strobe Light…).

6. Truck and accessory purchases are exempt from all taxes, including state and federal.

7. The Board of Education reserves the right to reject any and all bids.

8. Bids shall be binding for a minimum of 45 days from the date of opening.

9. Bids are due in the Office of the Director of Facilities and Maintenance, 301 S Kalamazoo Ave., Vicksburg, Michigan, 49097, on Tuesday, January 23 at 2:00p.m..

10. The bid MUST be submitted on the attached bid form titled: “BID PROPOSAL FOR NEW MAINTENANCE VEHICLES” and signed by an authorized company agent.

11. A sealed opaque envelope containing the bid form, non-collusive bidding certification, familial disclosure statement and affidavit of compliance – Iran economics sanctions act, (Attachments B, C, D & E) is to be clearly marked “BID PROPOSAL FOR NEW MAINTENANCE VEHICLES” and dated and delivered to the Vicksburg Community Schools Administration Building, 301 S Kalamazoo Ave, Vicksburg Michigan 49097, before the bid date deadline.

If you should have any bidding questions, Dewey Waterman, Director of Facilities and Maintenance at: (269) 321-1027.

SPECIFICATIONS

Please refer to the enclosed Attachment A

FORMAT OF THE RFP RESPONSE

1. The RFP response must include all of the following and must be formatted as follows:

o Bid Response Form - Attachment B o Non-Collusive Bidding Certification - Attachment C o Familial Disclosure Statement - Attachment D o Affidavit of Compliance - Iran Economics Sanctions Act - Attachment E

EVALUATION FACTORS

The District will award purchase orders and contracts to the bidder(s) who submit the best value Proposal(s) to the District. In determining to whom to award the contract, the district will consider the following criteria:

The purchase price The reputation of the vendor and of the vendor’s goods/services Vendor’s knowledge of the goods/services installed/provided The quality of the vendor’s goods/services The extent to which the goods/services meet the district’s needs The total long-term cost to the district to acquire the vendor’s goods/services The vendor’s past relationship with the district

TERMS AND CONDITIONS

1. By submission of the bid, the bidder declares and certifies that the bidder is the lawful age, is the only one interested in this bid, and that the bid is made without any previous agreement with any other person, firm or corporation making a bid for the same purpose.

2. The base bid price shall include, but is not limited to, all services, materials, supplies, shipping, applicable taxes, insurance, labor, disposal of packing products off-site, etc.

3. Vicksburg Community Schools reserves the right to accept or reject any part of a bid, the whole bid, or all bids. Any bid not prepared and submitted in accordance with the bid instructions will be rejected.

4. That no member of the Vicksburg Board of Education or employee of Vicksburg Community Schools is directly or indirectly interested in this bid or portion of profits therein.

5. Should any equipment become installed by the Contractor at Vicksburg Community Schools facilities, final locations and termination of equipment may be subject to minor changes (at no charge to the Owner(s)) in the field to accommodate the Owners(s) needs.

6. All vendor(s) are required to adhere to all job site rules and regulations as governed by the Owner(s) when working at any Vicksburg Community Schools facility.

7. The Owner(s) is an Equal Opportunity Employer. Pursuant to the Executive Order 11246, as amended, the vendor is advised that under the provision of this order, contractors and subcontractors are obliged to take affirmative action to provide equal employment opportunity without regard to race, creed, color, national origin, age or sex.

8. In accordance with Michigan Public Act 517 of 2012, the Iran Economics Sanctions Act, MCL 129.311, et seq., effective date April 1, 2013, all vendors must certify that they are not an “Iran Linked Business” in order to submit a proposal. The Act prohibits individuals who have economic relations with Iran from submitting bids on request for proposals with the state or any other public entity. The Act also includes penalty provisions for submittal of false certifications. See Attachment I.

9. The provider shall comply with all applicable provisions of the Occupational Safety and Health Act (OSHA) throughout the duration of the specified work. Any work performed or materials brought on site that do not comply with OSHA shall be corrected by the vendor with no cost or responsibility incurred by the Owner(s).

10. The State of Michigan has passed a law that any and all persons who work directly or indirectly for the Bidder, including, but not limited to, Bidder’s employees, agents, vendors, subcontractors, or consultant, and who will work at or on any School District property, have been fingerprinted, have provided criminal background checks from the State Police and FBI and have not been convicted of any “listed offense.”

11. All work performed by the vendor shall meet and/or exceed all applicable federal, state, and local regulations.

12. The vendor agrees (to the fullest extent permitted by law) to release, discharge, defend, indemnify, and hold harmless the Owner(s) from past, pending or future litigation associated with this project.

13. The vendor and manufacturer confirm that they either hold patents, copyrights, or have permission to see, distribute, and install the product (equipment, software, etc.) as configured for this project.

14. Provider-supplied materials used or brought on site shall be asbestos-free and lead-free. Asbestos-free and lead free are defined as materials that contain zero percent (0%) asbestos or lead. All contractors are to submit to the Owner(s) proof that their materials are free of asbestos and lead.

15. Under no circumstances is any representative of the vendor to disturb any asbestos-containing material. All vendors are advised, as may be required by the federal Asbestos Hazard Emergency Ace (AHERA) or otherwise, that Owner(s) buildings may have asbestos-containing materials present. All areas testing positive for asbestos are documented in booklets on site.

16. All thermal insulation such as pipe wrap, especially joints, does or should be assumed to contain asbestos. Contractors are cautioned not to attempt removal of these materials for any reason without first notifying, in writing, the Owner(s).

Attachment A

MINIMUM SPECIFICATIONS FOR

EACH MAINTENANCE/SNOW PLOW TRUCK

WHEELBASE AND GVWR

Minimum wheelbase 142”. Minimum GVWR 11,400 lbs.

ENGINE

1. Gasoline engine electronically controlled. Minimum 6.8L.

2. Oil Filter – shall be equipped with full-flow spin-on cartridge type with filter head mounted directly to engine block. Replaceable cartridge with minimum 1 quart capacity.

3. Air Filter – Dry element type with air restriction indicator.

4. Engine coolant recovery and de-aeration system must include some means for visual or electronic checking of coolant level without removing the tank cap or releasing pressure from the cooling system. Protection to -30 degrees F.

5. Fan drive shall be viscous on/off.

6. A light and buzzer warning system to notify the driver of low oil pressure and/or high coolant temperature.

7. Exhaust system shall be corrosion resistant muffler and exhaust pipe.

TRANSMISSION

1. 10-Speed Automatic with auto torqshift-g and overdrive.

AXLES/SUSPENSION

1. Front axle shall have a minimum of 5,990-lbs. capacity, with compatible springs for capacity and application.

2. Rear axle shall have a minimum of 7,230-lbs. capacity, with compatible springs for capacity and application.

3. 4-wheel drive with 3.73 Electronic-locking axles.

4. Shock absorbers shall be heavy-duty double acting, adequate number and size for axle load rating on both front and rear axles.

5. Power steering, for low effort steering.

6. Tires shall be LT275/70R18E tubeless radials, standard tread with reinforced sidewalls to resist curb damage.

7. Rims shall be 18, 8-hole hub piloted.

8. Manual locking hubs

CAB

1. Regular 2 door cab.

1. heater, defroster, air-conditioning to have in dash controls, including fresh air vents.

2. AM/FM Clock Radio with scan/seek controls, antenna, and minimum two speakers (one each side).

3. Steering column shall be both telescoping and tilt.

4. Minimum 5 auxiliary switches.

5. Particulate air filter.

6. Rear view camera.

7. Remote keyless entry.

8. Power locks and windows.

BODY

1. White in color, plain, no moldings.

2. Bumper to be full width, aerodynamic heavy duty.

3. Tow hooks, attached to main frame. Two (2) mounted on front of chassis and two (2) mounted on rear of chassis.

4. Reflectors shall meet State and Federal standards.

5. Mono beam coil spring front suspension with stabilizer bar.

6. Complete underbody and chassis rust proofing.

7. Windshield wipers shall be electrical intermittent, wet arm, heavy-duty type.

Washer fluid container must meet State and Federal standards.

8. Cab entry and exit to include step and grab handles installed both sides of vehicle. Handles shall have adequate handhold to provide a safe grip. Steps shall have a non-slip/non-skid design to provide for a safe step.

9. Spray-in type bed liner protectant.

BRAKES

1. 4-wheel anti-lock brake system.

2. Parking brake to be push/pull controlled, mounted within easy reach of driver in normal sitting position.

ELECTRICAL

1. All electrical equipment, lighting and wiring must meet SAE requirements and State and Federal Standards.

2. Alternator shall be minimum 410-amp w/internal regulator, with appropriate wiring harness to supply adequate power at idle.

3. Two 12-volt batteries, maintenance free with minimum 770 CCA at zero degrees.

4. Clearance and identification lights, on cab.

5. Dome light shall be door and switch activated in the cab.

6. Halogen, heavy-duty long life headlamps. Must meet State and Federal

Standards. LED lights are acceptable also.

7. Electric horn.

8. Turn-signal switch shall be self-canceling with integral hazard lights switch mounted on steering column.

9. Full instrumentation package to be directly visible by the driver in a normal seated position.

SAFETY EQUIPMENT

1. Advancetrac with RSC

2. Airbags – Safety canopy, Driver/passenger airbags

3. One (1) 2A10BC fire extinguisher securely mounted in driver’s compartment.

4. Anti-theft system.

5. SOS post-crash alert system .

FRAME RAILS

Shall be one-piece construction.

FUEL TANK

1. Shall be minimum 34-gallon tank. Must meet all State and Federal

Standards.

WARRANTY

1. Bumper to bumper, 3 years/36,000 miles.

2. Powertrain: 5 years/60,000 miles

3. Corrosion, (perforation only): 5 years/unlimited miles

4. Roadside assistance

ADDITIONAL EQUIPMENT

1. Western 74485 8.5 MVP steel blade.

2. Western 74300-4 BIG BOX – MVP 3

3. Western 72530 Halogen headlights – Nighthawk dual cavity headlamps.

4. Western 31270 Ford 2017 F250SD – 550SD.

5. Western 41810 Rubber Deflector MVP-3

6. Backrack full size wide saddle – aluminum black wide saddle – aluminum black.

7. Backrack 31” light bracket

8. Two (2) 3” wide square LED lights.

9. HighLighter, LED light bar, mini light bar, Amber in color.

10. Western 29070-1 Module, 3 port isolation module.

11. Western 35500 handheld controller, WP.

ATTACHMENT B

BID RESPONSE FORM

Company Name: ________________________________________________________

Address:_______________________________________________________________

Contact Number (___)____________________Fax Number (___)__________________

Email Address:__________________________________________________________

Contact Person:____________________________Title:_________________________

I have read, understand and agree to supply and deliver TWO (2) MAINTENANCE/SNOW PLOW TRUCKS as described in these specifications. Base bid includes ALL related charges and fees associated with the purchase of the TWO (2) MAINTENANCE/SNOW PLOW TRUCKS in Attachment A.

All for the Base Bid amount of:____________________________________________________

Base Bid amount written amount:__________________________________________________

If Base Bid deviates from the provided specifications, please list exactly the variations to the

Base Bid:____________________________________________________________________

Person Authorized to Bind the Contract/Vendor/Respondent:

Authorized Signature Title

Print Name Date

ATTACHMENT C

NON-COLLUSIVE BIDDING CERTIFICATION

By Submission of this bid or proposal, the bidder certifies that:

A. This bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor;

B. This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of the bids, or proposals for this project, to any other bidder, competitor or potential competitor;

C. No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal;

D. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties being applicable to the bidder as well as the signing on its behalf.

Company Name

Person Authorized to Bind the Contract/Vendor/Respondent:

Authorized Signature Title

Print Name Date

ATTACHMENT D

SWORN AND NOTARIZED FAMILIAL DISCLOSURE STATEMENT

PUBLIC ACT 232 OF 2003

FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

A sworn and notarized statement disclosing any familial or other business relationship existing between the bidder (respondent to this Bid) and all employees of the bidder and any member of the Vicksburg Community School Board of Education, the Superintendent of the District and/or any other official of the District must accompany all bids. Any bids that do not include this sworn and notarized statement shall not be accepted.

Owner Name & Address:

Vicksburg Community Schools

301 S. Kalamazoo Ave Vicksburg, MI 49097

Contractor/Vendor/Respondent Information:

Name: ______________________________________________________________________

Address: ____________________________________________________________________

Contact Number: (_____)________________________________________________________

Statement of Business or Familial Relationship:

Person Authorized to Bind the Contract/Vendor/Respondent:

Print Name Title

Signature Date

This instrument was acknowledged before me, a Notary Public, in and for ________________ County, _________________ (State) on this ____________ day of __________________, 20_______.

Notary Public Signature Date

My Commission Expires: _____________________________

Acting in the County of: ______________________________

ATTACHMENT E

AFFIDAVIT OF COMPLIANCE - IRAN ECONOMIC SANCTIONS ACT

MICHIGAN PUBLIC ACT 517 OF 2012

The undersigned, the owner or authorized officer of the below named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in Vicksburg Community Schools (the “School District”) Request For Proposals for Cafeteria Furniture (“RFP”), hereby certifies, represents and warrants that the Vendor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economics Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Vendor is awarded a contract as a result of the aforementioned RFP, the Vendor will not become an “Iran linked business” at any time during the course of performing the work or any services under the contract.

The Vendor further acknowledges that any person who is going to have submitted a false certification is responsible for civil penalty of not more than $250,000 or two times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine.

Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date it is determined that the person has submitted the false certification.

Any bids that do not include this sworn and notarized certification shall not be accepted.

Contractor/Vendor/Respondent Information:

Name: ______________________________________________________________________

Address: ____________________________________________________________________

Contact Number: (_____)________________________________________________________

Person Authorized to Bind the Contract/Vendor/Respondent:

Print Name Title

Signature Date

This instrument was acknowledged before me, a Notary Public, in and for ________________ County, _________________ (State) on this ____________ day of __________________, 20_______.

Notary Public Signature Date

My Commission Expires: _____________________________

Acting in the County of: ______________________________