Invitation to Bid.docx

PUBLIC NOTICE

Sale of Municipal Property as Described in Exhibit A

The City of McRae-Helena requests sealed bids from interested parties for the purchase of real property located on Telfair Avenue and more particularly described in Exhibit A of this Bid.

Anyone that wishes to be considered may download a Sealed Bid, which includes a legal description and bidding requirements, from the city website (www.mcrae-helena.org) located under Bid Opportunities. Hardcopies will be available upon request, for a fee, at the office of the City Manager, City Hall, McRae-Helena, Georgia. For more information, contact Jeff Hardin at (229) 868-6051.

Sealed bid responses shall be submitted no later than 12:00 PM on Monday, June 30, 2025 to the City Manager’s Office, 25 S. First Avenue, McRae-Helena, Georgia 31055.

The City of McRae-Helena is an Equal Opportunity Employer.

CITY OF MCRAE-HELENA

INVITATION TO BID

June 2025

PURCHASE OF MUNICIPAL PROPERTY LOCATED ON TELFAIR AVENUE MORE PARTICULARLY DESCRIBED IN EXHIBIT A

1.0 GENERAL CONDITIONS

1.1 Intent: It is the intent of this Invitation to Bid to sell certain municipal property owned by the City of McRae-Helena located on Telfair Avenue and more particularly described in Exhibit A to the highest and best bidder.

1.2 Deadline: Sealed bids shall be submitted not later than 12:00 PM, Monday, June 30, 2025 to:

City Manager

1.3 NO BIDS WILL BE ACCEPTED AFTER THIS DESIGNATED TIME. Said Bids shall be identified on the outside as “Purchase of Municipal Property.”

1.4 Questions: Any questions concerning this Bid should be directed to Jeff Hardin, City Manager, at (229) 868-6051.

1.5 Bids will be publicly opened at City Hall, 25 S. First Avenue, McRae-Helena, Georgia 31055 in the conference room on Monday, June 30, 2025, at 2:00 p.m.

1.6 Equal Employment Opportunity: The City of McRae-Helena is an equal opportunity employer. The City endeavors to do business with firms sharing the City’s commitment to equal opportunity and will not do business with any firm or individuals that discriminate on the basis of race, religion, color, ancestry, age, gender, sexual orientation, disability, medical condition or place or birth.

1.7 The property is sold “as-is” subject to any easements, restrictive covenants, or other encumbrances. Said property shall be transferred via limited warranty deed.

1.8 All bids shall include a brief description of the bidder’s intended use of the subject property.

1.9 The winning bidder agrees to grant the City of McRae-Helena an easement to access and maintain the water well designated “WELL SITE” on the plat referenced on Exhibit A attached hereto. An Easement Agreement to be recorded in the real estate records will be prepared by the City to be executed by the winning bidder at Closing.

1.10 No bid may be withdrawn for a period of sixty (60) days after time has been called on date of bid opening.

2.0 AWARD

a. Should the bidder find discrepancies in, or omissions from the documents, they shall at once notify Jeff Hardin, City Manager.

b. Any subsequent instructions to bidders will be issued in the form of addenda to the specifications and sent to the bidder. All addenda shall be enumerated in the Bid Form.

3.5 Reservations: The bidder acknowledges that the City reserves the full freedom (in addition to the right to reject any and all bids) in awarding bids to consider all available factors including, but not limited to, price, the provision of needed and unneeded features, and prior City experience. In addition, the bidder recognizes the right of the City to reject a bid if the bidder failed to furnish any required submittals on the date required by the bidding documents, or if the bid is in any way incomplete or irregular. Hence, the City may award bids to other than the highest bidder if in the judgment of the City the interest of the City will be best served by award to another.

4.0 CONFLICT OF INTEREST STATEMENT:

All those submitting bids must disclose any potential conflict of interest the bidder may have with the City of McRae-Helena.

5.0 SPECIAL CONDITIONS:

5.1 This Invitation to Bid does not commit the City to sell said property.

5.2 This Invitation to Bid does not commit the City to defray any costs incurred in responding to the RFP.

5.3 All information submitted in response to this Invitation to Bid shall become the property of the City, and as such, may be subject to public review as public record.

5.4 The City reserves the right to cancel, alter or amend this Invitation to Bid.

BID FORM

Purchase of Municipal Property

Total Bid Price

By signing this Bid Form below, the Bidder agrees and acknowledges that:

1. This bid may not be revoked or withdrawn after the time set for the opening of bids and shall remain open for acceptance for a period of sixty (60) days following such time.

2. I have examined the entire Invitation to Bid and supporting documents and agree to be bound by the same.

3. I certify that I have not, either directly or indirectly, entered into any agreement, participated in any collusion, nor otherwise taken any action in restraint of free competitive bidding in connection with the submitted bid.

4. The total bid price listed above shall be the sales price of the municipal property and is not inclusive of any fees associated with the transfer of said property which shall be an additional expense borne by the Bidder.

Respectfully submitted, Authorized Signature: _________________________________________ Dated: __________

Typed Name: _______________________________________________ Dated: ___________

EXHIBIT A

All that tract or parcel of land lying and being in Land Lot 189 of the 10th Land District of Telfair County, Georgia, being 1.19 acres, more or less, as shown on that survey for City of McRae Helena, prepared by Grady Boney Central South Surveying, certified by Grady Boney, Georgia Registered Land Surveyor No. 2460, dated March 18, 2025, and recorded in Plat Book 13, Page 743, Superior Court Clerk’s Office, Telfair County, Georgia deed records. Said plat is made a part hereof and incorporated herein for a more complete and accurate description of the property.

EXHIBIT B

(See Attached Plat)