Invitation to Bid Coston Road Paving Project.pdf

Invitation to Bid Coston Road Paving Project

ITB# 061126

The Lee County Board of Commissioners is accepting sealed written bids from qualified contractors for road paving services for Coston Road. The full length of Coston Road (0.73 Miles) from Middle Road to Philema Road is to have 8” of GAB placed @ 21’ wide on the existing roadbed. Base will be primed and topped with a leveling course of 9.5 mm asphalt @ 110 lbs/sy and topped with 165 lbs/sy of 9.5 mm asphalt. Other items are high build traffic striping, stop bars, shoulder grading, and other misc. items pertaining to the project. See attached Bid Form for detailed quantities. Map (see Exhibit A), specifications, bid form, and other information are attached.

There will be a mandatory pre-bid meeting on Thursday, May 28, 2026 at 10:00 am onsite at the intersection of Middle Road and Coston Road. All bidders must attend the pre-bid meeting to submit a bid.

If you choose to submit a written bid on this service, your sealed bid must be marked “Coston Road Paving Project” and delivered to the Lee County Board of Commissioners Office at the T. Page Tharp Building located at 102 Starksville Avenue North Leesburg, Georgia 31763, no later than 2:00pm on Thursday, June 11, 2026. All bids will be opened and read aloud during a public bid opening at 2:00pm on Thursday, June 11, 2026, in the Opal Cannon Auditorium of the T. Page Tharp Building located at 102 Starksville Avenue North Leesburg, Georgia 31763. The public is invited to attend this bid opening. No bids shall be withdrawn for a period of 60 days after the bid opening.

Bidders are required to examine all maps, specifications and data mentioned in the specifications, contracts, or proposals on file with Lee County at 102 Starksville Avenue North Leesburg, Georgia, or at such other location or locations established by Lee County from time to time with respect to such proposed project. No plea of ignorance of conditions that exist or that may exist after the date of these instructions, or of any conditions or difficulties that may be encountered in the execution of the work under any contract issued hereunder, resulting from the bidder’s failure to make the necessary examinations and investigations, shall be accepted as an excuse for any failure or omission on the part of the successful bidder to fulfill in every detail all requirements of any contract issued hereunder. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation, change orders, or an extension of time to complete the required work under the contract issued hereunder.

Any bid submitted unsealed, unsigned, fax transmissions, email transmissions, or received subsequent to the aforementioned date and time, will be disqualified. Contractors are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service. The submittal must be signed by a company officer who is legally authorized to enter into a contractual relationship in the name of the contractor. Failure to comply with the written requirements for this project may result in disqualification of the submittal by the Lee County Board of Commissioners.

The Board of Commissioners reserves the right to accept or reject any or all bids received and/or disregard informalities or irregularities in the Bids received. There will be no addendums to the contract once the contract has been accepted and signed, unless initiated by the County. If additional information is needed, please contact Brent Davis, Project Manager, Reliable Engineering at (229) 224-3299 or brent@reliableeng.net. The Lee County Board of Commissioners is an Equal Opportunity Employer.

In the event that any corrections or amendments to this Invitation to Bid are deemed necessary or appropriate, such corrections or amendments shall be issued by the Lee County Board of Commissioners in written addenda issued prior to the due date for bids. Potential Bidders should not rely on any representations, statements or explanations other than those made in this document or in any addenda to this document. Where there appears to be a conflict between this Invitation to Bid and any addenda issued, the last addenda issued will prevail. Addenda will be published on the Lee County Board of Commissioners’ website at www.leecountyga.gov. Potential Bidders are encouraged to check such website regularly for immediate access to issued addenda.

All expenses involved with the preparation and submission of the Invitation to Bid to the Lee County Board of Commissioners, or any work performed in connection therewith is the responsibility of the Bidder(s). Submission of any proposal indicates acceptance of the conditions contained in this document unless clearly and specifically noted otherwise in the proposal.

The Lee County Board of Commissioners operates with a five (5) member County Commission. It is anticipated that Bidder(s) may need to make one or more appearances at County Commission meetings to answer questions or present results. The documentation provided herein is intended to provide a common methodology of development and basic technical skills for proposal purposes.

mailto:brent@reliableeng.net http://www.leecountyga.gov/

Your written and sealed bid must include at a minimum:

Completed attached bid form and bid schedule with a total cost of services

A bid bond, or an irrevocable letter of credit, or a cashier’s check in the amount of 10% of the bid amount payable to the Lee County Board of Commissioners from a company authorized to do business in the State of Georgia

An authorized signature or written oath stating that the contractor has not restricted competitive bidding

In addition, the successful contractor shall submit the following items within ten calendar days of written notification from the county of the bid award:

Proof of workers’ compensation insurance if required by Georgia law

Proof of general liability insurance in the amount of at least $1,000,000.00 naming the Lee

County Board of Commissioners as an additional insured

Proof of automobile liability insurance in the amount of at least $1,000,000.00 naming the Lee

County Board of Commissioners as an additional insured

A performance bond in the amount of the bid. The performance bond shall be payable to the

Lee County Board of Commissioners from a company authorized to do business in the State of Georgia.

A payment bond in the amount of the bid. The payment bond shall be payable to the Lee

County Board of Commissioners from a company authorized to do business in the State of Georgia.

Written certification that the contractor operates a drug free workplace in accordance with

O.C.G.A 50-24-1 through 50-24-6

Completed SAVE Affidavit

Completed Contractor’s Affidavit

Completed Subcontractor’s Affidavit, if applicable

Signed contract (prepared by the County)

Project Information

The Contractor Shall:

1) Verify the quantities of materials needed.

2) The cost on the bid form is to include, but not be limited to the below work. See maps for details.

Coston Road from Middle Road to Philema Road Length: 0.73 Miles Average Width: 21’ Wide Base, 20’ Paving 25’ Corner Radii at each end of Road 2’ Bump Outs on all Driveways

3) Begin work on this project within 60 calendar days of written notification from the County to proceed.

4) Perform all work on this project in accordance with the Georgia Department of

Transportation Standard Specifications, 2013 Edition, as amended by supplemental specifications and contract provisions.

5) Maintain all aspects of the project including interim grading, drainage, and traffic control devices until the Board of Commissioners accepts the project.

6) Repair any damage done to any existing roadway caused by negligence or faulty workmanship using like materials and construction.

7) Use only attached bid form and items list.

8) Complete all work on this project by 5:00pm 60 days from the time the notice to proceed is received, or liquidated damages of $100.00 per day will be assessed against the contractor. An extension of time may be granted by Lee County, in its sole and absolute discretion, beyond the deadline for project completion, in the event that, during the course of the performance of the contract, the work required by the contract cannot be performed as a direct result of inclement weather. No liquidated damages will be charged or payable with respect to any day that Lee County determines that the contract work cannot be performed due to inclement weather, and the date for completion shall be extended day for day for each day that it is determined that the contractor is unable to perform due to inclement weather.

The County Shall:

1) Make the necessary arrangements with the utility companies and request them to relocate all utilities out of the limits of construction if applicable.

2) Pay the contractor in monthly payments in accordance with voucher reports. A ten percent retainage of the bid amount will be withheld from the contractor until the Board of Commissioners accepts the project. This contract shall not exceed the contractor’s bid amount without prior written approval from the Board of Commissioners. All extra work approved by the Board of Commissioners shall be paid on the basis of unit price as stated in the contractor’s bid.

SPECIAL PROVISION

1) Contractors must be Georgia Department of Transportation certified.

2) STANDARD SPECIFICATIONS. Construction shall conform to Georgia Department of

Transportation Standard Specifications, latest edition.

3) TRAFFIC. The contractor shall maintain safe, passable traffic conditions at all times.

4) All tie-ins to existing pavement shall be smooth and uniform.

5) All bids must have an affidavit from the contractor and any subcontractors that it has registered with a federal work authorization program, for example E-Verify, operated by U.S. Department of Homeland Security to verify immigration status of employee (O.C.G.A. 13-10-91).

6) INSURANCE REQUIREMENTS

A) The Contractor shall carry Public Liability, Property Damage, and Vehicle Liability Insurance covering operation on and off site, with the Lee County Board of Commissioners named as an additional insured, in the limits of:

1. Public Liability $1,000,000.00

2. Property Damage $1,000,000.00

3. Automobile Liability B.I. $1,000,000.00 P.D. $1,000,000.00

B) The Contractor shall carry Workers’ Compensation Insurance for all employees engaged in the work, and shall require all Sub-Contractors to do so.

C) The Contractor shall be solely responsible for all liabilities, suits, actions, and claims of every character whatsoever incurred or brought for or on account of any injuries (including death) damages, or loss incurred, received, or sustained or claimed to have been incurred, received or sustained by any person or persons or to any property, real or personal, whether on or adjacent to the job site or not, rising out of or in any way connected with the matters and things set forth in these specifications, or other of the contract documents, whether due to the negligence of Contractor, Lee County, or otherwise, and the Contractor covenants and agrees to indemnify and save harmless Lee County, and its elected officials, employees, and from any and all from all liabilities charges, expenses and cost on account of or by reason of any such injuries, damages, liabilities, claims, suits, or losses, referenced above, however occurring, including any costs incurred in defending against the same. To further assure the performance of this covenant the Contractor shall procure and constantly maintain in force at its expense, the liability insurance set forth in Section 1B – 16, “Requirement of Contract Surety.”

7) The Contractor will be responsible for repairing the shoulders on the roads after resurfacing.

Shoulder material should be free of clumps. Contractor shall be responsible for shoulder grading until grassing is established or accepted by County. Shoulders will be re-graded as necessary until acceptance.

8) A minimum of a 3-day notice shall be given to the owner, in writing, prior to any full road closures.

9) Work and payment for items specifically not listed on the bid schedule will be considered incidental to the pay items in which the work is required to be performed.

Invitation to Bid Coston Road Paving Project

RFP# 061126

Bid Form

Name of Bidder/ Vendor:

Contact Person:

Mailing Address:

Telephone:

Email:

It is agreed by the undersigned bidder that the signature and submission of this bid represents the bidder’s acceptance of all terms, conditions, and requirements of the bid specifications and, if awarded, the bid will represent the agreement between the parties. No addendums will be allowed unless initiated by the County.

ITEM UNIT

NO. QTY UNIT PRICE EXTENSION

1 Mobilization & Demobilization 1 LS

2 1 LS

3 Traffic Control 1 LS 4 8" Granite GAB Compacted in Place 9,080 SY 5 Bituminous Primer @ 0.15 Gal/SY 1,362 GAL 6 9.5 mm Leveling @ 110 lbs/sy 495 TONS 7 Bituminous Tack Coat @ 0.05 Gal/SY 433 GAL 8 9.5mm Asphalt Pavement Overlay @ 165 lbs/sy 750 TONS 9 High Build, Solid Double Yellow Centerline 0.73 LM 10 High Build, Solid White Edge Line 1.46 LM 11 Thermo Stop Bar 2 EA 12 Raised Pavement Markers 0.73 LM 13 Shoulder and Driveway Grading 0.73 LM

Total Construction Cost:

COSTON ROAD PAVING PROJECT

DESCRIPTION

Bonding and Insurance

Authorized Signature: ___________________________________Title: __________________

Name Printed: _________________________________________ Date: __________________

MEASUREMENT AND PAYMENT SECTION

Description: Mobilization & Demobilization Payment: Lump Sum. 50 percent of Bid amount when Work has begun, 50 percent when Work is complete and Site fully restored Measurement: Each Work Required: For Mobilization: Transporting equipment to Site For Demobilization: Removal of equipment from Site, removal of temporary facilities, and completion of all restoration

Description: Bonding and Insurance Payment: Lump Sum Measurement: None Work Required: Includes the cost associated with the required bonds and insurance. Payments will be approved at 100% once the engineer approves the required documentation.

Description: Traffic Control Payment: Lump Sum, prorated to a monthly basis Measurement: None Work Required: Includes the Traffic Control Plan of Action, providing, placing, moving, operating, and maintaining the necessary barricades, signs, temporary lane markings and devices for the life of Project, and removing barricades, signs, and devices when the Work is complete. No separate payment will be made for traffic control or maintaining highways, streets, roadways and driveways. Residents must have access to and from homes at all times.

Description: Utility Location Investigation Payment: None Measurement: No separate payment will be made for this item. Work and payment will be considered incidental to the pay item in which the work is required to be performed.

Work Required: Includes preliminary surface exploration, protection of other utilities, excavation, backfilling, temporary roadway surface, and other Work required for a complete job. Utility location investigation shall be performed only as directed by ENGINEER.

Description: 8” Granite GAB Payment: Per square yard, compacted-in-place.

Measurement: Actual length times the actual width of GAB compacted in place.

Work Required: Includes labor, equipment, compacting, and materials required for a complete job

Description: Bituminous Primer (0.15gal/sy) Payment: Per Gallon.

Measurement: Per Gallon.

Work Required: Includes labor, equipment, sanding primer (incl. material), and materials required for a complete job as specified in Section 412 – Bituminous Prime in the GDOT Standard Specifications.

Description: Leveling Payment: Per ton, compacted-in-place Measurement: Truck load tickets Work Required: All labor, equipment, and materials required for a complete job. Work also includes Tack

Coat and blading the existing pavement and shoulder prior to paving.

Description: Bituminous Tack Coat (0.05gal/sy) Payment: Per Gallon.

Measurement: Per Gallon.

Work Required: Includes labor, equipment, and materials required for a complete job as specified in Section

413 – Bituminous Tack Coat in the GDOT Standard Specifications.

Description: Asphalt Overlay Payment: Per ton, compacted-in-place Measurement: Truck load tickets Work Required: All labor, equipment, and materials required for a complete job. Work also includes Tack

Coat. Any shoulder work required after resurfacing will be done at the Shoulder Grading unit price.

Description: High Build, Solid Double Yellow Centerline Payment: Per Linear Mile Measurement: Actual length of road down the centerline Work Required: All labor, equipment, materials, tools, and incidental items necessary to complete the work for placing permanent high build yellow striping along the centerline of the pavement, replaced in-kind, and a complete job as specified in Section 652 – Painting Traffic Stripe in the GDOT Standard Specifications.

Description: High Build, Solid White Edge Line

Measurement: Actual length of road down the edge of pavement for a single lane Work Required: All labor, equipment, materials, tools, and incidental items necessary to complete the work for permanent high build white striping along both sides of the pavement, or outer lane, and complete job as specified in Section 652 – Painting Traffic Stripe in the GDOT Standard Specifications

Description: Thermo Stop Bar Payment: Each Measurement: Each Stop Bar Placed Work Required: All labor, equipment, materials, tools, and incidental items necessary to complete the work for replacing stop bars with thermoplastic paint as specified in Section 653 – Thermoplastic Traffic Stripe in the GDOT Standard Specifications.

Description: Raised Pavement Markers

Measurement: Actual length of road down the centerline Work Required: All labor, equipment, materials, tools, and incidental items necessary to complete the work for permanent raised pavement markers as specified in Section 654 – Raised Pavement Markers in the GDOT Standard Specifications. Raised Pavement Markers will follow GDOT Construction Details T-15A and T-15C.

Description: Shoulder and Driveway Grading

Measurement: Actual length of road down the centerline Work Required: This work includes building shoulders after paving is finished and tying in driveways.

Includes adding approximately 10.5” of shoulder material to bring shoulder level with the new paving surface and hydroseeding. The shoulder should be a minimum of 3’ wide.

Shoulder fill should not contain large rocks or debris. Driveways to include 10’ wide and 5’ long, 3” thick GAB to slope up to new pavement.

Lee County, Georgia

Non-Collusion Certification

The undersigned bidder certifies that I have not directly or indirectly entered into any agreement, participated in any collusion, nor otherwise taken any action in restraint of free competitive bidding in connection with this submitted bid.

Authorized Signature: ____________________________________________________

Name Printed: __________________________________________________________

Name of Company: ______________________________________________________

Date: _____________________________