Invitation to Bid Comstock Bridge Parking Lot Paving.pdf

CT DEEP PROJECT MANUAL (Rev. 06.29.22)

INVITATION TO BID

INVITATION TO BID

STATE OF CONNECTICUT

DEPARTMENT OF ENERGY AND ENVIRONMENTAL PROTECTION

STATE PARKS DIVISION

209 Hebron Road, Malborough CT 06447

Comstock Bridge Parking Lot Paving Project

Bidders must be Certified Set-aside Contractors if their bid is less than or equal to one million dollars ($1,000,000.00)

Bidders must be DAS-Prequalified Contractors if their bid is greater than one million dollars ($1,000,000.00)

BID OPENING: 8/28/2026

Plans and Specifications will be Electronically available through the CTsource Bid Board, https://portal.ct.gov/DAS/CTSource/BidBoard, on 8/11/2026

Pre-bid Meeting: All potential bidders are advised to attend a pre-bid meeting at the project location on 8/20/2026

Contract to be awarded on or about about 10/1/2026.

Completion Time Allowed: 30 Calendar Days.

Liquidated Damages: $200 per calendar day.

Bids shall be uploaded and edited electronically on CT source UNTIL 4:00 p.m. on the Bid Opening Date and thereafter shall be locked down and publicly opened on CT source.

I. Introduction Title: Comstock Bridge Parking Lot Paving Project at Salmon River State Forest in East Hampton, CT.

Issuing Agency, Address and Contact:

Department of Energy and Environmental Protection (DEEP)

State Parks Division

Eastern District

209 Hebron Road, Malborough, CT 06447

Attention: Eric Gileau

Phone: (860) 538-3016 / Email: eric.gileau@ct.gov

Location: Salmon River State Forest – Comstock Bridge

1-9 Comstock Bridge Road

Approximate address of Pre-Bid Meeting: 1-9 Comstock Bridge Road (Parking Lot)

See attached map for approximate address of Pre-Bid Meeting.

Purpose: CT DEEP Engineering Unit is seeking paving of the existing gravel/aggregate lot, and drainage improvements of the surrounding area of the new paved lot footprint in East Hampton, CT. The existing lot is a mixture of gravel, sand and other aggregate materials. All measurements are to be verified in field by potential bidders at the recommended pre-bid meeting.

II. Project Scope Contractors are invited to submit proposals to complete the following tasks:

A. Excavate 4” of surface material, of the approximate 12,000 sqft existing gravel lot from the surface grade. Material is to be disposed of offsite or reused by State Parks.

B. Re-grade and compact new base material to pitch to the southwest corner of the parking lot

(approx. 1% slope), toward Colchester Ave. If material is unsuitable, processed aggregate is to be supplied, regarded and compacted as needed. Test native subbase material/ or supplied aggregate by a CT certified laboratory conforming to the specification below:

a. ASTMD6938-17 – Standard Test Methods for In-Place Density and Water content of Soil and Soil Aggregate by Nuclear Methods (Shallow Depth)

C. Construct approximate 75 ft drainage swale with 6” perforated underdrain conforming to the attached Swale Detail. Tie in swale to southwest corner of parking lot using 6-8” modified rip-rap channel following the shaped side slopes for southern portion of swale. ADS Non-Woven geosynthetic fabric (or approved equal) is to be used conforming to the specification listed below:

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a. AASHTO M288 – Subsurface Drainage and Erosion Control

D. ADS 6” Diameter Single Wall Corrugated HDPE Pipe (or approved equal) is to extend the length of the swale conforming to the specification listed below:

a. ASTM F667 – Standard Specification for Large Diameter Corrugated Polyethylene Pipe and Fittings

E. Pave the parking lot using 2” depth of HMA S0.5 for the binder course, and 2” HMA S0.375 for surface course, with a layer of tack coat between courses. Binder and Surface courses are to be tested using the nuclear gauge density method, for compaction conforming to specifications listed below (by a CT certified laboratory):

a. ASTM D2950 – Standard Test Method for Density of Bituminous Concrete in Place by

Nuclear Methods

F. Install 6” standard asphalt curbing along southern perimeter of parking lot boundary.

G. Apply White Epoxy paint for all parking stalls, handicapped stalls, handicapped decals. Yellow

Epoxy paint is to be applied for pavement arrows and cross hatching. Install all handicapped signage and epoxy markings as shown on the Parking Plan. Refer to the CTDOT Sign Catalog for all specifications and details on road signs. All parking spaces are to be 10’x20’.

H. Topsoil and hydroseed edges of swale, parking lot perimeter, and any other areas contained within the project site to grade as needed. Utilize erosion control stabilization mats to aid in slope stabilization after hydroseeding.

I. Submittals provided to the DEEP include, but are not limited to:

a. Haul tickets for excavated materials

b. Processed Aggregate delivery tickets

c. Drainage Stone, modified rip rap delivery tickets for swale

d. Topsoil, hydroseed, and erosion control matting delivery tickets and quantities

e. Manufacturer Specification sheets for perforated underdrain, and geosynthetic fabric, as outlined in “C” and “D”.

f. All Laboratory reports for subbase compaction and HMA (binder and surface courses).

g. Signage details from CTDOT Sign Catalog

III. Attachments and References A. Swale Detail

B. Site Map

IV. Bid Requirements

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Project Approach: The Contractor shall clearly outline the firm’s understanding of the project.

Experience and References: The Contractor shall demonstrate experience with projects similar in scope and adhering to all the quality assurance and qualification requirements of this invitation to bid. Relevant experience should include site work relating to excavation and experience paving of parking lots or highways, and construction of drainage swales. Include staff resumes, roles and specific references with contact information.

Time and Cost: Provide detailed cost and time breakdown based on Section II Project Scope. Provide a timeline/schedule for the work items in the Section II Project Scope. The schedule shall be based on the

Contractor’s ability to complete the work items in the Section II Project Scope as soon as possible.

V. Bid and Selection Process All submissions to the Invitation to Bid for the Comstock Bridge Parking Lot Paving Project at Salmon

River State Forest in East Hampton, Connecticut, must be submitted via CT source and be in the possession of the CT DEEP, State Parks Division no later than Friday, August 28, 2026, by 4:00 PM local time. Any submissions sent by email, will not be accepted. Bid submissions are electronic only via

CT source. No bids submitted by mail or email will be considered for this project.

Questions and clarification of aspects within this invitation to bid shall be addressed to eric.gileau@ct.gov no later than Thursday August 27th, 2026 by 4:00 PM local time. All questions and corresponding clarification / answers shall be distributed to all members outside of CT DEEP sent the original invitation to bid.

Location for Bid Submission: Submissions must be sent via CT source. Any submissions sent by email will not be accepted. Submissions must be received no later than Friday, August 28, 2026, by 4:00 PM local time. No submissions will be accepted after this date and time.

Method of Evaluation: An evaluation panel composed of DEEP representatives will review the proposals. The criteria requested under Section IV Bid Requirements will be used to evaluate the proposal, along with the understanding of the project scope outlined in Section II Project Scope.

Proposals will be evaluated for completeness, overall cost and the most opportune schedule. Please provide TWO BIDS: One bid with the price for reconstruction of subbase material should it test unsuitable and the supply and installation of suitable base material, and one bid with satisfactory test results, allowing native base material to be used.

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Upon selection of a Contractor, a Purchase Order and Project Agreement outlining roles and responsibilities and financial terms and other conditions shall be negotiated between the selected

Contractor and the CT DEEP.

The following represents the timeline for the INVITATION TO BID and the final selection of the Contractor for this work:

INVITATION TO BID and Selection Timeline:

INVITATION TO BID Formally Announced 8/11/2026

Pre-Bid Meeting (On-site) Thursday August 20th 2026 at 9:00 AM

Question Submissions Thursday August 27th, 2026 by 4:00 PM local time

Proposals Due Friday August 28th, 2026 by 4:00 PM local time

Location for Bid Submissions: CT Source

The Pre-Bid Meeting will begin at 9:00 AM at the Comstock Bridge Parking Lot, as shown on attached site plans, drawings and maps.

VI. General Conditions

All bidders shall be willing to adhere to the following conditions and shall positively state this in the proposal:

1. All proposals in response to this INVITATION TO BID are to be the property of the CT DEEP.

All materials associated with this procurement process are subject to the terms of state laws defining freedom of information and privacy and all rules, regulations and interpretations resulting from those laws.

2. Any product, whether acceptable or unacceptable, developed under a contract awarded as a result of the INVITATION TO BID is to be the sole property of the DEEP.

3. Timing and sequence of events resulting from this INVITATION TO BID will ultimately be determined by the DEEP.

4. The bidder agrees that the bid will remain valid for a period of 90 days after the closing date for the submission and may be extended beyond that time by mutual agreement.

5. The DEEP may amend or cancel this INVITATION TO BID, prior to the due date and time, if the

DEEP deems it to be necessary, appropriate or otherwise in the best interests of the CT DEEP.

Failure to acknowledge receipt of amendments, in accordance with the instructions contained in the amendments, may result in a firm’s proposal not being considered.

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6. The bidder must certify that the personnel identified in its response to this INVITATION TO BID will be the persons actually assigned to the project. Any additions, deletions or changes in personnel from the proposal during the course of the project must be approved by the CT DEEP, with the exception of personnel who have terminated employment. Replacements for personnel who have terminated employment are subject to approval by the CT DEEP. At its discretion, CT

DEEP may require the removal and replacement of any of the bidder’s personnel who do not perform adequately, regardless of whether they were previously approved by the DEEP.

7. Any costs and expenses incurred by bidders in preparing or submitting proposals are the sole responsibility of the bidder.

8. A bidder, if requested, must be prepared to present evidence of experience, ability, service facilities, and financial standing necessary to satisfactorily meet the requirements set forth or implied in the proposal.

9. No additions or changes to the original proposal will be allowed after submittal. While changes are not permitted, clarification of bids may be required by the CT DEEP at the bidder’s sole cost and expense.

10. In some cases, bidders may have to give presentations or further explanation to the INVITATION

TO BID screening committee.

11. The bidder represents and warrants that the proposal is not made in connection with any other bidder and is in all respects fair and without collusion or fraud. The bidder further represents and warrants that they did not participate in any part of the INVITATION TO BID development process, had no knowledge of the specific contents of the INVITATION TO BID prior to its issuance, and that no agent, representative or employee of the CT DEEP participated directly in the bidder’s submittal preparation.

12. All Responses to the invitation to bid must conform to instruction. Failure to answer all questions or to follow the requested format may be considered appropriate cause for rejection of the response.

13. The CT DEEP shall assume no liability for payment of services under the terms of the contract until the successful bidder is notified that the contract has been accepted and approved by the CT

DEEP. The contract may be amended only by means of a written instrument signed by the CT

DEEP and the bidder.