DEEP081126CM_Oct_7_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) solicitation document from the Connecticut Department of Energy and Environmental Protection (DEEP) for parking lot paving services at Comstock Bridge in East Hampton. The project involves resurfacing and improving approximately 12,000 square feet of existing gravel parking lot through excavation, re-grading, base material compaction, construction of a drainage swale with perforated underdrain and erosion control features, installation of corrugated HDPE pipe, paving with HMA binder and surface courses, installation of asphalt curbing, application of epoxy paint markings and handicapped-accessible signage, and hydroseeding with erosion control matting. The solicitation opened August 11, 2026 at 9:00 AM EDT with bids due August 28, 2026 at 4:00 PM EDT. A pre-bid meeting is scheduled for August 20, 2026 at 9:00 AM at the project site, and vendor questions must be submitted by August 27, 2026 at 3:45 PM EDT. The contract allows 30 calendar days for project completion with anticipated award on or about October 1, 2026.

Bidders must meet contractor prequalification requirements tiered by bid amount: bids of $1,000,000 or less require Certified Set-aside Contractor status, while bids exceeding $1,000,000 require DAS-Prequalified Contractor status. Contractors must submit two separate bids—one assuming unsuitable native material requiring imported base material and one assuming satisfactory native material test results. Liquidated damages are assessed at $200 per calendar day for schedule overruns. Evaluation criteria include project approach, contractor experience with excavation, parking lot and highway paving, and drainage construction; relevant staff resumes and references; detailed cost and time breakdowns; and schedule feasibility. Deliverables include haul tickets, delivery tickets, manufacturer specifications, and laboratory reports. Payment terms are vendor-specified with Free On Board Destination delivery terms. Interested parties should direct inquiries to Eric Gileau at the Connecticut Department of Energy and Environmental Protection at (860) 538-3016 or eric.gileau@ct.gov.