CONTRACT DOCUMENTS

TOWN OF NORTH HAVEN,

CONNECTICUT

Roof Replacement Project – Mildred A. Wakeley Recreational Center

North Haven, Connecticut

Project #27-04

Bid Opening:

Thursday, September 17, 2026, at 10:00 A.M. E.S.T.

Department of Finance and Administration Memorial Town Hall, Lower Level, 18 Church Street

North Haven, Connecticut 06473

FINANCE

INVITATION TO BID

TOWN OF NORTH HAVEN

The Town of North Haven invites qualified and responsible contractors to submit sealed bids for the Town of North Haven Roof Replacement Project – Mildred A. Wakeley Recreation Center, North Haven, Connecticut, Project No. 27-04. Bids will be received at the Department of Finance and Administration Office, Memorial Town Hall, 18 Church Street, Lower Level, North Haven, Connecticut, 06473, until 10:00 a.m. E.S.T. on Thursday, September 17, 2026, at which time and place they will be opened and publicly read aloud.

Plans and Bid Specifications for the project shall be obtained from the Town of North Haven’s website at www.northhaven-ct.gov under the heading of BUSINESS and BIDS AND PROPOSALS.

After bids are received, the Town’s Director of Administration and Procurement will analyze whether vendors have submitted responsive bids, meet the requirements called for in the Invitation to Bid, and will determine the lowest responsible and qualified bidder. In reviewing the bids, the Town may consider the past performance, financial responsibility, quality of work and service experience of the vendors before awarding the bid. The Town reserves the right to reject any or all bids, to waive any defects in same, or to choose to make purchases other than strictly in accordance with price considerations, and/or to choose other than the lowest bidder, if it is deemed in the best interest of the Town of North Haven. Bidders are advised hereby of the existence of an Ordinance concerning Bid Preference for Town-Based Businesses.

Richard Monico, Director of Administration and Procurement http://www.northhaven-ct./

ADVERTISEMENT FOR BID

TOWN OF NORTH HAVEN, CONNECTICUT

NOTICE TO CONTRACTORS:

Sealed bids for the roof replacement of the Mildred A. Wakeley Recreation Center will be received by the Town of North Haven, c/o the Department of Finance and Administration

Office, Memorial Town Hall, 18 Church Street, Lower Level, North Haven, Connecticut, 06473 until 10:00 a.m. E.S.T. local time, Thursday, September 17, 2026, at which time and place they will be opened and publicly read aloud. No bids will be accepted after said date and time. Copies of this Invitation to Bid, Information on the Bid Opening and Plans and Bid Specifications for the project shall be obtained from the Town of North

Haven’s website at www.northhaven-ct.gov under the heading of BUSINESS and BIDS

AND PROPOSALS.

ROOF REPLACEMENT MILDRED A. WAKELEY RECREATION CENTER PROJECT 27-04

The General Description and Scope of Work include furnishing all labor, materials, equipment, permits, and incidentals necessary for the ACM perimeter abatement, preparation of work areas, removal and replacement of the existing twenty-five thousand (25,000) +/- square foot BUR roofing with an EPDM roofing system located at the Mildred A. Wakely Recreation Center and finally upon completion, provide a twenty (20) year Guarantee Term/Warranty on the product and associated work.

It is believed that this roof was installed on or around 1968 during the Recreation Center’s original construction. There have been some minor repairs to the existing Built-Up Roofing (BUR), however the existing BUR roof is in a state of disrepair and requires perimeter abatement for asbestos, preparation for work areas, demolition, removal of existing roofing materials, insulation, and replacement with a new Ethylene Propylene Diene Monomer (EPDM) membrane roofing system; BUR; Styrene – Butadiene-Styrene (SBS) synthetic rubber polymer Asphalt Applied roof.

As part of this Contract, the Town of North Haven has included an attachment referred to as the “Limited Suspect Asbestos Inspection and Bulk Sampling Results for the Mildred A. Wakely Community and Recreation Center -Roof Replacement”, prepared by its Professional Engineers – Fuss & O’Neill. The Successful Bidder shall be responsible for the review, interpretation and understanding of the sampling results for Asbestos-Containing Materials (ACM) confirmed by the Engineer in the roof perimeter flashing tar located in the “Roof-Southwest, Roof-Center, and Roof-Northeast at the Gym”. The Town makes no representations, promises or warranties concerning the sampling results and by submitting a bid, the bidder agrees that it is not relying on the Town’s interpretation of the sampling results. Where ACM abatement is required by law or regulation, the Contractor and/or his/her subcontractor are required to properly abate such ACM materials before demolition and preparation work commences. This work may include, but not be limited to, Notifications to proper regulatory Agencies (CT DPH, USEPA), abatement for ACM materials, and associated removal and disposal. All ACM abatement work related to this contract must first be reviewed and approved by the Town of North Haven’s Asbestos Coordinator before any/all work commences. The Town may hire/contract Professional Services of its Engineer during any/all ACM asbestos related work under this project.

At the completion of work, the Contractor shall provide the Town of North Haven with a twenty

(20) year Guarantee Term/Warranty on the new Ethylene Propylene Diene Monomer (EPDM) membrane roofing system; BUR; Styrene – Butadiene-Styrene (SBS) synthetic rubber polymer Asphalt Applied roof product and any/all associated work, including labor and materials. An example of a Johns Manville Assembly Letter for a BUR Ethylene Propylene Diene Monomer (EPDM) membrane roofing system, APP, SBS Asphalt Applied Membrane roofing system has been included with the Bid Specifications but successful Bidders may propose an alternate Manufacturer of equal quality for the Town to consider and/or approve.

Contract work shall include, but may not be limited to, ACM perimeter roofline abatement, demolition; preparation of the existing BUR roof by removing all gravel, leveling, blisters and ridges from the existing BUR roof; building protection including protection of the existing brick siding, gutters, and surrounding building components from damage; installation of new energy efficient insulation layers (minimum two), including fasteners and plates; installation of a new Ethylene Propylene Diene Monomer (EPDM) membrane roofing system; BUR; APP, Styrene – Butadiene-Styrene (SBS) synthetic rubber polymer Asphalt Applied roof; installation of new flashing, counterflashing, and base flashing materials; and repair any/all damages during construction, leaving work areas in clean and safe conditions.

Interested Bidders shall note that the Town of North Haven will provide its own professional ACM monitoring, clearance sampling, and disposal sampling for the abatement work proposed and where applicable.

The Contractor’s responsibility shall include all labor, materials, equipment and tools necessary to fully perform the project in accordance with the Contract Documents, including but in no way limited to, maintaining overall site conditions, maintenance and protection of areas of work, supplying, installing, and maintaining protective tarps or covers over existing work areas, building siding, gutters, and supplying, installing, and maintaining protective tarps over building components protecting them from damages during roof demolition and construction related work. The Contractor shall also be responsible for the removal and disposal of any/all debris as generated from the work, and the reestablishment of surface conditions. All work shall be constructed in accordance with current industry standards.

All work shall be performed in strict accordance with State, local, and International Building Codes, applicable federal, state, and local laws, regulations, ordinances, and requirements.

Within five (5) days of receipt of a notice of award, the selected bidder shall sign the contract provided by the Town without alteration or modification.

The Town of North Haven hereby notifies all Contractors that CONNECTICUT

PREVAILAING WAGE RATE requirements and laws shall apply to this project.

Prospective bidders shall examine the “Notice to Bidders”, "Instructions to Bidders" and “Contract Documents” and shall comply with and conform strictly to the conditions and instructions contained therein.

All bidders are required to inform themselves fully of the conditions relating to the construction and labor under which the work will be or is now being performed and the contractor shall employ, as far as possible, such methods and means in the carrying out of this work as will not cause interruption or interference with any other contractor.

A pre-bid meeting and site walk have been scheduled for 11 A.M. E.S.T. on Thursday, September 3, 2026, at the Mildred A. Wakeley Recreation Center, located at 7 Linsley Street, North Haven, Connecticut. Town staff will answer any/all questions that prospective Bidders may have regarding the Project. The pre-bid meeting and site walk is not mandatory, however, interested Bidders are strongly encouraged to attend the pre-bid meeting and site walk to become familiar with the Project.

All questions regarding the above solicitation for Bid shall be submitted in writing only to BOTH Richard Monico, Director of Administration and Procurement at monico.richard@northhaven-ct.gov AND Lynn K. Sadosky, P.E., Grants Administrator at sadosky.lynn@northhaven-ct.gov.

All questions regarding the Bid Specifications and Plans referred to as Roof Replacement Project - Mildred A. Wakeley Recreation Center Project No. 27-04 shall be submitted in writing and on or before 2:00 P.M. E.S.T. on Thursday, September 10, 2026. No inquiries or questions will be accepted after 2:00 P.M. E.S.T. on Thursday, September 10, 2026. If determined to be necessary or required, addenda will be issued to all interested bidders via the Town of North Haven’s website at www.northhaven-ct.gov under the heading of BUSINESS and BIDS AND PROPOSALS as managed through Department of Finance and Administration.

Copies of this Invitation to Bid and Plans and Bid Specifications for the project shall be obtained from the Town of North Haven’s website at www.northhaven-ct.gov under the heading of BUSINESS and BIDS AND PROPOSALS as managed through Department of Finance and Administration. Invitation to Bid, and Bid Specifications are also available for review at the Department of Finance and Administration, Memorial Town Hall, 18 Church Street, Lower Level, North Haven, Connecticut 06473.

The Successful Bidder shall be required to obtain Building Department Permits for the project BEFORE construction commences. However, Permit Fees with the EXCEPTION of the State of Connecticut’s Educational Fee, will be waived.

After bids are received, the Town will consider the qualifications, past performance, financial responsibility, references by owners who contracted with the bidder for a similar project, and sales and service experience of the bidders. The Town will award a contract, if at all, to the lowest responsible, responsive, and qualified bidder whose bid, conforming with all the material terms and conditions of the invitation for bids, is the lowest in price.

This contract is bid pursuant to Section 406 of the Charter for the Town of North Haven. The attention of the bidders is also directed to the Ordinances of the Town of North Haven, including Chapter 32 – BID PREFERENCE FOR TOWN-BASED BUSINESSES.

Copies of Town of North Haven Ordinances are available upon request and/or by downloading the Ordinance from the Town of North Haven’s website – www.town.north-haven.ct.us.

mailto:monico.richard@northhaven-ct.gov mailto:sadosky.lynn@northhaven-ct.gov http://www.northhaven-ct./ http://www.town.north-haven.ct.us/

TOWN OF NORTH HAVEN-FINANCE DEPARTMENT

GENERAL CONDITIONS AND INSTRUCTION TO BIDDERS

The general terms and conditions set forth below apply to all purchases authorized by the Town of North Haven. The terms and conditions below are accepted by each bidder upon submission of a bid to the Town. All bidders are expected to fully inform themselves as to the conditions (including site conditions), requirements and specifications before submitting bids. Failure to do so will be at the bidder’s own risk.

The terms and conditions outlined in the invitation to bid become part of the formal contract following award, unless specified otherwise.

General Information to Bidders

The Town of North Haven will receive sealed Bid Proposals for the Roof Replacement Project

– Mildred A. Wakeley Recreation Center, North Haven, Project No. 27-04.

The Mildred A. Wakley Recreation Center is open daily to the public, Monday through Friday, and cannot be closed to accommodate Contract work. The Successful Bidder shall be responsible for coordinating all services with the Town and Department of Finance and Administration and checking in daily with the Director of Administration and Procurement and/or his Designee prior to any and all work conducted.

Sealed bids will be received at the Department of Finance and Administration, Memorial Town Hall, 18 Church Street, Lower Level, North Haven, Connecticut 06473, until 10:00 a.m. E.S.T.

on Thursday, September 17, 2026. Bids received after the specified closing time will not be accepted and will be returned to the prospective bidder(s) unopened.

The Town of North Haven hereby notifies all Contractors that CONNECTICUT

PREVAILING WAGE RATE requirements and laws shall apply to this project.

Copies of this Invitation to Bid and Plans and Bid Specifications for the project shall be obtained from the Town of North Haven’s website at www.northhaven-ct.org under the heading of BUSINESS and BIDS AND PROPOSALS as managed through Department of Finance and Administration. Invitation to Bid, Plans and Bid Specifications are also available for review at the Department of Finance and Administration, Memorial Town Hall, 18 Church Street, Lower Level, North Haven, Connecticut 06473.

The Successful Bidder shall be required to obtain Building Department Permits for the project BEFORE construction commences. However, Permit Fees with the EXCEPTION of the State of Connecticut’s Educational Fee, will be waived.

A pre-bid meeting and site walk has been scheduled for 11 A.M. E.S.T. on Thursday, September 3, 2026, at the Mildred A. Wakeley Recreation Center, located at 7 Linsley Street, North Haven, Connecticut. Town staff will answer any/all questions that prospective Bidders may have regarding the Project. The pre-bid meeting and site walk is not considered mandatory, however, interested Bidders should attend the pre-bid meeting and site walk to become familiar with the site and work required under the Bid and Project.

Failure to attend the pre-bid meeting shall not be used by the successful bidder as a basis for claiming unforeseen or differing conditions.

All questions regarding the above solicitation for Bid shall be submitted in writing only to BOTH Richard Monico, Director of Administration and Procurement at Richard.monico@northhaven-ct.gov AND Lynn K. Sadosky, P.E., Grants Administrator at sadosky.lynn@northhaven-ct.gov.

All questions regarding the Bid Specifications and Plans referred to as the Roof Replacement

– Mildred A. Wakeley Recreation Center, North Haven, Project No. 27-04 shall be submitted in writing and on or before 2:00 P.M. E.S.T. on Thursday, September 10, 2026. No inquiries or questions will be accepted after 2:00 P.M. E.S.T. on Thursday, September 10, 2026.

All questions will be responded to in the form of an addendum. The addenda, which shall be part of this bid, will be posted on the Town website, www.northhaven-ct.gov under Business

– Bids & Proposals, on close of business day, Tuesday, September 15, 2026. Each Respondent is responsible for checking the website to determine if the Town has issued any addenda.

The Bid Specifications must be followed and complied with in all respects. The Successful Bidder shall comply with all applicable Federal, State, and local laws and regulations, and all Town of North Haven requirements.

All bids shall be held firm by the bidders for a period not less than ninety (90) days from the Bid Opening Date. No Bidder shall withdraw their bid during that time period.

No oral or facsimile bid proposals are permitted or shall be considered as valid.

The Town of North Haven reserves the right to reject any and all bids or to waive any informalities, irregularities, omissions, or technical defects in the bids if the Town, in its sole discretion, deems the same to be in the best interest of the Town.

The Town of North Haven hereby notifies all Contractors that Connecticut prevailing wage requirements and laws shall apply to this project. BIDDERS

SHALL NOTE THAT WORK UNDER THIS CONTRACT IS SUBJECT TO

CONNECTICUT PREVAILING WAGE RATES.

The successful bidder shall furnish payment and performance bonds from a “T List” surety authorized to issue bonds in Connecticut.

The Successful Bidder shall participate and comply with all applicable affirmative action, equal opportunity employment, non-discrimination and local hiring preferences established by the Town of North Haven and the State of Connecticut.

All bidders shall comply with and satisfy the Town of North Haven Standard Bid and Contract Terms and Conditions, a copy of which is available from the Department of Finance and Administration.

All work to be conducted under the Roof Replacement – Mildred A. Wakeley Recreation mailto:Richard.monico@northhaven-ct.gov mailto:Richard.monico@northhaven-ct.gov mailto:sadosky.lynn@northhaven-ct.gov http://www.northhaven-ctgov/

Center, North Haven, Project No. 27-04, shall be conducted within the Town of North Haven’s property and/or right of way.

After bids are received, the Department of Finance and Administration will consider the past performance, financial responsibility, and sales and service experience of the vendors.

The Town will award a contract, if at all, to the lowest responsible, responsive, and qualified bidder whose bid, conforming with all the material terms and conditions of the invitation for bids, is the lowest in price.

The Town reserves the right to reject any or all bids, to waive any defects in same, or to choose to make purchases other than strictly in accordance with price considerations, and/or to choose other than the lowest bidder, if it be deemed by the Town to be in the best interest of the Town of North Haven.

This contract is bid pursuant to Section 406 of the Charter for the Town of North Haven. The attention of the bidders is also directed to the Ordinances of the Town of North Haven, including Chapter 32 – BID PREFERENCE FOR TOWN-BASED BUSINESSES.

Copies of Town of North Haven Ordinances are available upon request and/or by downloading the Ordinance from the Town of North Haven’s website – www.town.north-haven.ct.us.

http://www.town.north-haven.ct.us/

INSTRUCTIONS TO BIDDERS

GENERAL: Sealed proposals will be received by the Department of Finance and Administration of the Town of North Haven, Memorial Town Hall, 18 Church Street, Lower level, North Haven, Connecticut, 06473 as outlined in the “Invitation to Bid”.

BIDS: All Bids must be submitted on forms supplied by the Town and shall be subject to all requirements of the Contract Documents, including these “Instructions to Bidders.” All Bids must be complete and regular in every respect, and no interlineations, excisions or special conditions shall be made or included in the Bid Form by the Bidders.

The Bid Proposal and Bid Sheet/Bid Schedule shall be completed and enclosed in a sealed envelope clearly marked as shown below:

Roof Replacement – Mildred A. Wakeley Recreation Center, North Haven, Connecticut Project No. 27-04

September 17, 2026, at 10:00 A.M. E.S.T.

Make sure to include the Name of Bidder, and date and time of Bid Opening, in order to guard against premature opening of the Bid. The Town of North Haven may consider as irregular any Bid on which there is an alteration of, or departure from, the Bid Form hereto attached and, in its option, may reject same. If the Contract is awarded, it will be awarded by the Town of North Haven to the lowest responsible and qualified Bidder as determined by the Town of North Haven’s Director of Administration and Procurement.

The Town of North Haven hereby notifies all Contractors that Connecticut prevailing wage requirements and laws shall apply to this project.

PREVAILING WAGE RATES

A. Connecticut Prevailing Wage Rates are attached to these specifications.

B. All construction associated with this contract will be consistent with the Connecticut Prevailing Wage Rate decision included in this Bid Package.

ADDENDA AND INTERPRETATIONS: Any request from prospective Bidders for interpretation of the meaning of Contract Specifications or other Contract Documents shall be made, in writing, to the Director of Administration and Procurement at monico.richard@northhaven-ct.gov AND the Grants Administrator at sadosky.lynn@northhaven-ct.gov, no later than 2:00 p.m. E.S.T., Thursday, September 10, 2026.

Responses/Interpretations will be made in the form of written Addendum or Addenda to the ITB, which Addenda shall become a part of the Contract. Not later than five (5) calendar days prior to date fixed for opening of proposals or on Tuesday, September 15, 2026, written addenda will be available on the Town of North Haven’s website at www.northhaven-ct.gov.

mailto:monico.richard@northhaven-ct.gov mailto:sadosky.lynn@northhaven-ct.

mailto:sadosky.lynn@northhaven-ct.

http://www.northhaven-ct.gov/

Failure of any Bidder to receive such Addenda shall not relieve Bidder from any obligation under his proposal as submitted.

An interpretation of all questions so raised which, in the Town’s opinion requires interpretation, will be provided to prospective bidders via an addendum not later than five (5) calendar days before the date of opening of bids. No other form of communication in this regard will be considered legal and binding. Failure of any bidder to receive any such addendum or interpretation shall not relieve such bidder from any obligation under this bid as submitted. All addenda so issued shall be covered in the Bid and shall become part of the Contract Documents.

CONTRACT PROVISIONS: By submitting a bid, each Bidder shall be deemed to have satisfied itself as to actual conditions, requirements and quantities of work, relevant circumstances concerning the performance of the work, to have read and become thoroughly familiar with Contract Documents including Contract Specifications and Addenda, if applicable.

By submitting a bid, Bidder acknowledges that it will sign the contract provided by the Town without alteration or modification within five (5) business days of receipt of notice of award.

BIDDER’S QUALIFICATIONS: The Town of North Haven may make such investigation as deemed necessary by it to determine the qualifications and ability of the Bidder to perform the Contract. The Bidder shall furnish the Town of North Haven with all such information and data for similar projects performed by Bidder. Bidders are directed to the ‘Statement of Bidders Qualifications’, which must be completed and included with the Bids.

The Town of North Haven reserves the right to reject any Bid if the Bidder fails to satisfactorily demonstrate to the Town of North Haven that it is properly qualified by experience and technical and financial facilities to carry out the obligation of the Contract and to satisfactorily complete the work called for herein. Conditional Bids will not be accepted.

In judging the lowest responsible and qualified bidder, the Town of North Haven shall consider the quality of work performed by the Contractor in the past, the Contractor's dependability, and its ability to perform the work in compliance with the schedule, project specifications, contract documents and other project requirements. The Town of North Haven reserves the right to reject any or all Bids whenever it deems it to be in the best interest of the Town of North Haven.

ABILITY AND EXPERIENCE

A. The Town will not award a contract to any bidder who cannot furnish satisfactory evidence of their ability and experience in this type of work and that they have sufficient plant and capital to enable them to prosecute and complete the work within the given time period.

B. The Town may make such investigations as it deems necessary to determine the above and a bidder shall furnish any information requested in this regard and shall furnish same under oath if required.

REJECTION OF BIDS: The Town of North Haven reserves the right to reject all Bids, for any reason the Town deems advisable.

AWARD OF CONTRACTS: The Contract will be awarded to the lowest responsible and qualified bidder, as determined by the Town of North Haven’s Director of Administration and Procurement. The Town of North Haven reserves the right to reject any or all Bids whenever it deems it to be in the best interest of the Town.

The successful Bidder shall execute and deliver to the Town, within five (5) business days of the date of the Notice of Award, an Agreement in the form provided by the Town.

EXECUTION OF THE AGREEMENT

A. By submitting a bid, each bidder agrees and acknowledges that within five (5) business days of the receipt of the Agreement prepared by the Town, the bidder to whom a contract is awarded will execute and return the Agreement to the Town, without alteration or modification.

B. The Notice to Proceed shall be issued within ten (10) calendar days of the execution of the Agreement. This time period may be extended by mutual agreement between the Awarding Authority and the Contractor.

WITHDRAWAL OF BIDS: No bidder may withdraw their bid for ninety (90) days after the bid opening. The time may be extended by mutual agreement between the Owner (Town of North Haven) and the Successful Bidder.

BID ITEMS: The Town of North Haven reserves the right to alter quantities or delete bid items or a portion of bid items for any reason deemed advisable and to be in the best interests of the Town. Deletions and alterations shall not be considered as a waiver of any other conditions of the Contract nor to invalidate any provisions thereof. The Contractor shall accept payment in full at the contract price for actual quantities of work performed.

LUMP SUM AND UNIT PRICE WORK: As work under this Contract progresses, the Contractor may identify additional work, which is deemed OUT OF SCOPE by the Town of North Haven and further, that may need to be addressed, replaced, repaired and/or restored. On the BID FORM, Contractors shall provide a Lump Sum price for the designated work and BID ITEM in compliance with the Invitation to Bid, and Specifications as prepared by the Town of North Haven Engineers AND a Unit Price for additional work, price per hour for a General Laborer and Roofer, should that work be identified. The Contractor shall not conduct or complete any additional Unit Price work, without prior approval from the Town of North Haven IN

WRITING.

PRE-BID MEETING: A pre-bid meeting and site walk will be held at the Memorial Town Hall Building on Thursday, September 3, 2026, at 11:00 am. E.S.T.

Interested Bidders should meet at the Mildred A. Wakeley Recreation Center, located at 7 Linsley Street, North Haven, Connecticut 06473.

BID QUESTIONS OR COMMENTS: Questions or comments on the bids will be accepted in writing only until 2:00 pm E.S.T. on Thursday, September 10, 2026. Questions or comments shall be submitted in writing only to the Town’s Director of Administration and Procurement at monico.richard@northhaven-ct.gov AND the Grants Administrator, Lynn K.

Sadosky at sadosky.lynn@northhaven-ct.gov. Responses will be provided on or before mailto:sadosky.lynn@northhaven-ct.

Tuesday, September 15, 2026, close of business day in the form of an addendum or addenda.

COMMENCEMENT OF CONSTRUCTION: shall commence within ten (10) days of the Award of Contract and as per the Notice to Proceed issued by the Town. The contract shall be completed within the time of completion stated in contract documents, commencing at the time of Notice to Proceed.

TIME OF COMPLETION: The Bidder, by submitting a Bid, hereby agrees and warrants that it will substantially complete all work under this Contract to the satisfaction of the Town of North Haven no later than sixty (60) days from the Notice to Proceed with work is issued. The Bidder, by submitting a Bid, hereby expressly agrees that the times set for completion of the contract are reasonable.

TIME IS OF THE ESSENCE.

The Owner wishes to proceed with this project as soon as possible. Bidders should be prepared to commence work on or about Thursday, October 1, 2026, and should not bid for this contract if they will be unable to meet the Owner’s project schedule.

LAWS AND REGULATIONS: The Bidder’s attention is directed to the fact that all applicable federal and State of Connecticut laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over construction of this work shall apply to the Contract throughout, and they will be deemed to be included in the Contract the same as though herein written out in full.

PERMIT FEES: The successful Bidder shall be required to obtain Building Department Permits for the project BEFORE construction commences. However, Permit Fees with the EXCEPTION of the State of Connecticut’s Educational Fee, will be waived.

SAFETY AND HEALTH REGULATIONS

A. The successful bidder shall comply with the Department of Labor Safety and Health Regulations for Construction promulgated under the Occupational Safety and Health Act of 1970 (PC-91-596) and under Section 107 of the Contract Work Hours and Safety Standards Act

(PL-91-54).

B. The successful bidder shall have a competent person or persons, as required under Occupational Safety and Health Act, on the Site to inspect the work and to supervise the conformance of the work with the regulations of the Act.

C. This project is subject to the Safety and Health regulations of the U.S. Department of Labor set forth in 29 CFR, Part 1926. Contractors shall be familiar with the requirements of these regulations.

NON-DISCRIMINATION IN EMPLOYMENT: The contractor agrees and warrants that in the performance of the contract such contractor will not discriminate or permit discrimination against any person or group of persons on the grounds of race, color, religious creed, age, marital status, national origin, ancestry, sex, gender identity or expression, status as a veteran, intellectual disability, mental disability or physical disability, including, but not limited to, blindness, unless it is shown by such contractor that such disability prevents performance of the work involved, in any manner prohibited by the laws of the United States or of the State of Connecticut; and the contractor further agrees to take affirmative action to ensure that applicants with job-related qualifications are employed and that employees are treated when employed without regard to their race, color, religious creed, age, marital status, national origin, ancestry, sex, gender identity or expression, status as a veteran, intellectual disability, mental disability or physical disability, including, but not limited to, blindness, unless it is shown by such contractor that such disability prevents performance of the work involved.

The contractor agrees, in all solicitations or advertisements for employees placed by or on behalf of the contractor, to state that it is an “affirmative action-equal opportunity employer” in accordance with regulations adopted by the Commission on Human Rights and Opportunities.

The contractor agrees to provide each labor union or representative of workers with which such contractor has a collective bargaining agreement or other contract or understanding and each vendor with which such contractor has a contract or understanding, a notice to be provided by the Commission on Human Rights and Opportunities advising the labor union or workers' representative of the contractor's commitments under this section, and to post copies of the notice in conspicuous places available to employees and applicants for employment.

EQUAL OPPORTUNITY: Contractor shall comply with Presidential Executive Order 14173, as well as all applicable State of Connecticut and CHRO requirements relative to non-discrimination in employment.

BID BOND, CERTIFIED CHECK, OR CASHIER’S CHECK: Unless otherwise stated in the Invitation to Bid, each bid shall be accompanied by a bid bond issued by a surety company authorized to do business in Connecticut or by a cashier’s check or certified check made payable to the Town of North Haven, Connecticut. The amount of the bid deposit shall be 5% of the total base bid unless otherwise specified.

A. Each Bid submitted by bidders filing bids in accordance with the required procedure shall be accompanied by a bid deposit in the form of a bid bond, or cash, or a certified check on, or a treasurer's or cashier's check issued by, a responsible bank or trust company in the amount of five percent (5%) of the value of the proposed work, payable to the "Town of North Haven."

B. All bid deposits of general bidders except those of the three lowest responsible and eligible general bidders shall be returned within five (5) working days, Saturday, Sunday, and legal holidays excluded, after the opening of bids. Bid deposits withheld shall be returned upon execution and delivery of the general contract; except that if the selected general bidder fails to execute a contract and furnish the required bonds and insurance certificates, the contractor's deposit shall become the property of the Awarding Authority as liquidated damages in an amount not to exceed the difference between the contractor's bid price and the bid price of the next lowest responsible and eligible bidder.

C. In case of death, disability, or other unforeseen circumstances affecting the bidder, such bid deposit may be returned. After execution of the Contract and acceptance of the bonds by the

Awarding Authority, the bid deposit accompanying the proposal of the successful bidder will be returned.

D. All bid deposits will be returned on the execution of the Contract, or if no award is made within 90 days after the date of the opening thereof, unless forfeited under the conditions stipulated above.

PERFORMANCE AND PAYMENT BONDS:

A. The selected Bidder shall provide both performance and payment bonds at the time of execution of the contract.

B. Each bond shall be in amounts equal to one hundred percent (100%) of the contract amount, shall be in the form as given elsewhere herein, shall be by a T-List surety authorized to do business under the laws of the State of Connecticut and satisfactory to the Awarding Authority.

The performance bond shall be for the benefit of the Town of North Haven. The performance bond shall be secured by the successful bidder for faithful performance of its contract. Bonds shall be furnished upon execution of the contract. The successful bidder upon failure or refusal to furnish within 10 days the required bonds shall forfeit to the Town of North Haven as liquidated damages their bid bond (Bid Deposit) amount up to the amount of the difference between the successful bidder’s bid and the bidder who executes a contract with the Town.

CONNECTICUT SALES AND USE TAX EXEMPTION: The Town of North Haven is exempt from paying the State of Connecticut sales and use tax and for that reason the Bid Price shall not include any sales or use tax on the items specified. All other taxes shall be included in the Bid Price.

RIGHT OF THE TOWN TO TERMINATE CONTRACT: In the event that any of the provisions of the Contract are violated by the Contractor, or by any of its subcontractors, the Town of North Haven may serve written notice upon the Contractor of its intention to terminate the Contract, and unless within five days after the serving of such notice upon the Contractor, the Contractor cures its default, the Town may terminate the Contract for default. The Town may also terminate the Contract without cause, for the Town’s convenience, upon ten (10) calendar days written notice to Contractor. In the event that the Town exercises its termination for convenience rights, the Contractor shall be entitled to payment only for work actually completed as of the date of termination.

SEVERABILITY

If any provisions of this Agreement or portion of such provision of the application thereof to any persons, entity, or circumstances is held invalid, the remainder of the Agreement (or remainder of such provision) and the application of such to other persons, entities, or circumstances shall not be affected thereby so long as such remaining or modified provisions reflect the intent of the parties.

POWER OF ATTORNEY

Attorneys-in-fact who sign contract bonds must file with each bond a certified and effectively dated copy of their power of attorney.

FORMS: All Forms, including those for the BID PROPOSAL, BID FORM/BID SHEET, BID BOND, STATEMENT OF BIDDERS QUALIFICATIONS, DELINQUENT TAX AFFIDAVIT, CERTIFICATE OF

CORPORATION, NON-COLLUSION AFFIDAVIT, CONTRACTORS WAGE CERTIFICATION FORM and ACKNOWLEDGEMENT OF ADDENDA, if applicable, must be completed and submitted with the BID SHEET and BID SCHEDULE. Interested Bidders are directed to the forms following same.

BID FORM

A. Each Bid shall be submitted on the required Bid Form. The Bid Form shall be removed and submitted separately. All blank spaces for Bid prices must be filled in with the lump sum and unit prices for which the Bid is being submitted.

B. Bid Forms must be completed in ink or by typewriter. The Bid price for each item on the form shall be stated in words and figures. Discrepancies between words and figures will be resolved in favor of words. Discrepancies between the indicated total of unit prices multiplied by the estimated quantities and the correct total will be resolved in favor of the correct total.

Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

C. A Bid which includes for any item a Bid Price that is abnormally low or high may be rejected as unbalanced.

LATE BIDS: Bids received after the bid deadline of Thursday, September 17, 2026, at 10 A.M. E.S.T. shall not be accepted. Requests to withdraw a bid received after the date and time specified for bid opening will not be considered.

WITHDRAWAL OF BIDS: Bids may be withdrawn by written authorization only and only prior to the date and specified for the time of bid opening. Bidders may not withdraw or modify their bids for a period of 90 days, Saturday, Sunday, and legal holidays excluded, following the opening of the bids.

MAILING OF BIDS: All bids, which are to be mailed, shall be in an envelope marked with the title of Bid and Bid Opening date and time and directed to the Department of Finance and Administration Office. Vendors are encouraged to allow sufficient time for mailing bids. The Town of North Haven assumes no responsibility for postal delays.

All bids received will be stamped by date and time received by the Department of Finance and Administration at the Memorial Town Hall Building, 18 Church Street, Lower Level, North Haven, Connecticut 06473. This date of receipt will prevail over postmark date.

RECEIPT AND OPENING OF BIDS:

The Town of North Haven, Connecticut, herein called the Awarding Authority or Owner, acting by and through its Board of Selectmen, will receive sealed Bids for Construction of the work to be done under this Contract, including the following, all as indicated on the Contract Drawings and specified herein:

A. Furnish all labor, materials, tools, and equipment for the project as specified on the attached drawings and specifications.

B. The construction of all incidentals to complete work as described above.

Such Bids, addressed to the Department of Finance and Administration, and clearly marked "Roof Replacement – Mildred A. Wakeley Recreation Center, North Haven, Project No. 27- 04", will be received by the Department of Finance and Administration, at the Memorial Town Hall Building, 18 Church Street, Lower Level, North Haven, Connecticut until the date and time listed in the Advertisement to Bid.

Sealed bids from qualified and responsible contractors for the Roof Replacement – Mildred A. Wakeley Recreation Center, North Haven, Project No. 27-04 will be received at the Department of Finance and Administration Office, Memorial Town Hall Building, 18 Church Street, Lower Level, North Haven, Connecticut, 06473 until 10:00 a.m. E.S.T. on Thursday, September 17, 2026, at which time and place they will be opened and publicly read aloud.

Bid openings will be listed by vendor name, address and bid amount only. Bid tabulation will be done at a separate time following bid opening and will be available to the public following contract award.

BID OPENING PROCEDURES

A. Bid signatures will be checked.

B. Acknowledgement of addenda will be checked.

C. The total dollar amount of each bid will be read, and the individual bid prices for each item of the three apparent low bidders will be read.

D. The bid form attachments will be verified to be included with the bid and signatures confirmed.

The review of the bid form attachments will be completed following the bid opening.

E. The bid opening will then be closed. All those present at the bid opening may examine any of the bids after close of the bid opening.

COMPARISON OF BIDS

A. Bids will be compared on the basis of the quantities, units and lump sum prices stated in the Bid Form.

B. In the event of a discrepancy between written and numerical figures in lump sum prices, the written figures shall govern.

BID COMPLETION: All information required by the invitation must be complete to constitute a responsive bid. Failure to do so may, if deemed to be in the best interest of the Town, resulting in disqualifying the bid.

The Town of North Haven and its Director of Administration and Procurement reserves the right to reject any or all bids, or any part of a bid or to waive defects in bids if, in the Town’s sole discretion, rejection is deemed to be in the best interest of the Town of North Haven.

All bids submitted shall be binding for ninety (90) calendar days following the bid-opening date, unless otherwise specified. The bidder may agree to an extension at the request of the Department of Finance and Administration. All extensions are to be authorized in writing.

PAYMENT TERMS: Prepayment discounts for early payment are preferred. All others to be Net 30 days unless otherwise specified.

ERROR IN BIDS: Any mistake in a bid, which is obviously a clerical error such as a price extension, decimal point error or Freight on Board (FOB) terms, may be corrected by the Department of Finance and Administration, following bidder verification, if deemed by the Town to be in the best interest of the Town. Clerical errors detected at the bid opening will be corrected and initialed by the Department of Finance and Administration, vendor, and a witness if present.

If an error exists in the extension of prices, the unit price shall prevail.

DELETIONS FROM CONTRACT: The Awarding Authority reserves the right, prior to award of the Contract, to delete any portion of the contractor's work as its interests may appear, and to adjust the quantities of work at any time.

EXAMINATION: By submitting a bid, the bidder warrants that they have examined the site of the work, the specifications and drawings and is fully acquainted with all conditions and restrictions pertaining to the work and the execution thereof. No claim for any extra work or extension of time will be allowed for failure to observe this requirement. Conditional bids will not be accepted.

RESPONSE TO INVITATIONS: In the event you are unable to bid on our requirements as specified, in the invitation to bid, include any exclusions or qualifications. The Town reserves the right to deem a bid containing qualifications or exclusions non-responsive and disqualify the bid if deemed by the Town to be in the best interest of the Town.

MULTIPLE BIDS: No bidder will be allowed to offer more than one bid price on each item, although alternate models or styles may meet specifications. Alternates will be considered only if requested in the original bid package. Any alternate not specified in the original Bid package will be rebid if in the best interest of the Town of North Haven. If the bidder submits more than one price on any item, all prices for that item may be rejected at the discretion of the Director of Administration and Procurement or the First Selectman.

EQUIPMENT SPECIFICATION AND/OR DESCRIPTIONS: Each bidder shall submit, when requested by the Department of Finance and Administration, catalogs, descriptive literature and detailed drawings, fully detailing features, designs, and construction necessary to fully describe the material or work he/she proposes to furnish.

SAMPLES: When samples are required from bidders receiving the award, the samples may be retained by the Town of North Haven until the delivery of contracted items. Bidders whose samples are retained may pick them up after delivery is accepted.

Bidders shall be responsible for delivery and removal of samples. Cost of delivery and removal of samples to be the responsibility of the bidder.

All samples are to be marked “samples” and delivered to the Department of Finance and Administration. The package must indicate the name of the bidder, item enclosed and bid number.

Failure to adequately identify samples as indicated may be considered sufficient reason for rejection of the bid.

TRADE NAMES: In cases where an item is identified by a manufacturer’s name, trade name, catalog number or reference it is understood that the bidder proposes to furnish the item so identified and does not propose to furnish an “equal” unless the proposed “equal” is specified.

The reference to the above catalog is intended to be descriptive, not restrictive and is used to indicate to the prospective bidder articles that will be satisfactory.

Bids on other makes (manufacturer’s name, trade name, catalog number or reference) will be considered provided the bidder clearly states what is proposed in the space marked exceptions on the bid proposal sheet. Equipment specification sheets or other descriptive information will be required on all exceptions.

The Department of Finance and Administration, in its sole discretion, reserves the right to approve as an equal or to reject as not being equal any article the bidder proposes to furnish which contains major or minor variations from the specification requirements.

If no particular brand, model or make is specified, the successful contractor may be required to submit working drawings or descriptive data to enable the Director of the Department of Finance and Administration to judge if all requirements of the specifications are being met.

"OR EQUAL" CLAUSE

A. Whenever the specifications define the material or article required by using the name of the proprietary product or of a manufacturer or vendor rather than by using descriptive detail of substance and function, the words "or equal" are to be understood to follow immediately the name of the maker, vendor, or proprietary product. The words, "or equal" shall be interpreted as including any material or article which, in the opinion of the Engineer, is equal in quality durability, appearance, strength, and design to the article named and which will perform adequately the functions imposed by the general design.

B. Whenever in the specifications the names of manufacturers are mentioned as indicating that their products will comply with a particular specification, or when specific trade names or plate numbers or letters are mentioned, it is not intended to exclude products of other manufacturers whose names, trade names or symbols have not been mentioned, provided however, that such products otherwise comply, in the opinion of the Engineer, with the specification. The Engineer’s opinion in all cases mentioned in this section shall be final.

MISCELLANEOUS: The bidder shall comply with the true intent of the specifications and not take advantage of any error or omission but shall fully complete every part of the specification or drawings whenever mention is made of any article, material, or workmanship to be in accordance with laws, ordinances, building codes, ASTM regulations, or similar expressions. These shall be the minimum requirements of the specifications. Any deviations from specifications must be noted in writing at the time of submission of the formal bid. The absence of written deviations will hold the bidder strictly accountable to the Town of North Haven to the specifications as written. Any deviation from the specifications as written, not previously submitted as required by the above, will be grounds for rejection of the material and/or equipment when delivered.

The contract will be awarded to the lowest responsive, qualified, and responsible bidder complying with all the provisions of the invitation, and as the Town, in its sole discretion, deems such acceptance and award to be in the best interest of the Town of North Haven. The Department of Finance and Administration reserves the right to reject any or all bids and to waive any informality in bids received whenever such rejection or waiver is, in the sole discretion of the Town, deemed to be in the interest of the Town.