INVITATION TO BID

27-03-DEV-01

HOME Housing Repair

COCHISE COUNTY

1415 Melody Lane, Building C, Bisbee, AZ

Mandatory Pre-Bid Conference and Site Visit

October 5, 2026; 9:30 a.m.

RSVP by October 1, 2026 to sbronson@cochise.az.gov

Deadline for Questions October 12, 2026; 2:00 p.m.

Proposal Due Date October 19, 2026; 4:00 p.m.

Contact Anne Coppola, Contracts Administrator

Email ACoppola@cochise.az.gov

Bonfire Portal https://cochise.bonfirehub.com/portal/?tab=openOpportunities

Mailing Address 1415 Melody Lane, Bldg. C, Bisbee, AZ 85603

Cochise County, hereinafter referred to as the County, through a HOME Grant from the State of Arizona Department of Housing (ADOH) will accept bids from qualified firms or individuals who are licensed, registered, and in good standing with the Arizona Registrar of Contractors. This is a federally funded project which requires that contractors also be registered and verified in SAM.gov.

Project Description This federally funded project consists of the following housing repairs:

7518 Central Avenue, McNeal, AZ

• Obtain applicable building permits.

• Replace roof. Replace decking, as needed. New roof materials must be asphalt shingles.

• On roof, install low ohagin vents. Size of roof/150=number of ohagin vents needed.

• Replace screen on north-facing vent with 1/8th inch hardware cloth.

• Clean out bird’s nest on gable near exterior electrical panel.

• On exterior, replace rotted window trim on window located outside of kitchen.

• On house exterior, change existing romex to THWN and place in conduit.

mailto:sbronson@cochise.az.gov

• Upgrade electrical panel to 200 amps.

• Label breakers in internal panel.

• Throughout house, need GFCI at first receptacle in circuit and label each 3 prong receptacle

‘no equipment ground’.

• Install smoke detector in hallway and each bedroom. Install carbon monoxide detector in hallway. Interconnect smoke detectors and receive power from a general purpose branch circuit, preferably a lighting circuit that is regularly used.

• Install electric high efficiency Energy Star labeled heat pump.

• In bathroom #1, 1) seal penetrations to bathtub drain and to water line, 2) seal base of toilet to floor; install any missing nuts, bolts, and washers to toilet. 3) seal penetration to vanity drain and to water lines.

• In bathroom #2, 1) close up open wall near shower, 2) install curb between shower and floor, 3) seal penetration through wall near toilet. 4) install water supply to vanity.

• In child’s bedroom, install 4x4 sliding window. Perform finish work to interior and exterior walls to match existing interior and exterior walls. (This is intended to include restoration of interior and exterior walls damaged by the window installation. Also, disturbed area is to be painted to match existing interior and exterior paint color.)

• In 3rd bedroom, install 4x4 sliding window. Perform finish work to interior and exterior walls to match existing interior and exterior walls. (This is intended to include restoration of interior and exterior walls damaged by the window installation. Also, disturbed area is to be painted to match existing interior and exterior paint color.)

• Install new kitchen electric stove with electric burners that are not glass and are not flush.

• In kitchen, install drain line from dishwasher so that it goes up to bottom of countertop before dropping into drain line.

• Replace/repair exterior drain line from kitchen sink so that it slopes properly and cap off

3/4” pipe.

• Extend bathroom vent so that it extends 10’ above grade.

• Provide disconnect to hot water heater.

• There appears to be mold in bathroom ceiling and on wall in master bedroom closet. Test for mold and, if present, remediate. Remediation is intended to include finish work such as repairing and painting wall/ceiling damaged by the remediation.

• Work shall include weatherization and energy efficiency improvements identified by the required energy audit. Work might include, but not be limited to, attic insulation, air sealing, and duct sealing and repair. Project-specific energy conservation measures will be issued by an addendum that will be provided before the close of the bid.

• Timely call for all required inspections.

• Cleanup and dispose of all construction trash, debris, and tools from site. Remove and dispose of old equipment if part of a replacement.

Objective/Scope of Work

The contractor shall furnish all materials, labor, equipment, services, transportation and perform all the work for the County’s project known as HOME Owner-Occupied Housing Rehabilitation for

Cochise County, Arizona as called for in the above Project Description and in any included Specifications. The contractor should prepare a time schedule for completion. The selected contractor will be required to assist in the documentation necessary for compliance with all applicable federal and other requirements of ADOH. The selected contractor should be prepared to comply with all local, state and federal safety and environmental requirements. The project shall be accomplished in accordance with all federal program and state statutory requirements to include 2 CFR 200, Executive Orders and the Arizona Administrative Code.

Proposals To be considered, the proposal must be provided in accordance with the Instructions to Bidders included in the bid package.

Sealed bids will be received in the Bonfire portal at https://cochise.bonfirehub.com/portal/?tab=openOpportunities until 4:00 p.m., on October 19, 2026 at which time all bids received will be opened and the amount of the total bid and alternates will be read aloud. Failure of the proposer to complete all of the bid documents may result in rejection of the proposal. All bids should be identified as “Sealed Proposal – Cochise County Owner- Occupied Housing Repair”.

Cochise County will conduct a MANDATORY pre-bid conference and site inspection on October 5, 2026 at 9:30 a.m. Interested bidders (or their designee) should meet on site at 7518 Central Ave., McNeal, Douglas, AZ. Individuals with special accessibility needs, may contact Cochise County ADA Coordinator at (520) 432-9830; TDD (520) 432-8360; or e-mail: adacoordinator @cochise.az.gov at least seventy-two (72) hours prior to the meeting.

The project shall be accomplished in accordance with all federal program and state statutory requirements to include Executive Orders, Administrative Rules and Regulations.

If information of a material matter is provided in response to any correspondence or question or if a clarification is issued by the County, a copy of the question and answer will be provided to all prospective bidders. This response shall serve as an addendum to the advertised call for bids and become part of the County’s approved plans.

Copies of the plans, specifications and contract documents, as applicable, may be obtained through the Bonfire portal at https://cochise.bonfirehub.com/portal/?tab=openOpportunities.

Bidding documents may be examined through the Bonfire portal at https://cochise.bonfirehub.com/portal/?tab=openOpportunities.

Correspondence, questions and/or clarifications of the bidding procedure should be directed through the Bonfire portal at: https://cochise.bonfirehub.com/portal/?tab=openOpportunities.

Correspondence, questions and/or clarifications concerning the plans or specs, as applicable, should be directed through the Bonfire portal at:

https://cochise.bonfirehub.com/portal/?tab=openOpportunities.

Cochise County reserves the right to accept the lowest, responsible bid; to consider alternatives; to reject any or all bids; and to waive irregularities or information in any bid. Bids received after the specified time of closing will not be accepted. The Bonfire portal will not allow an upload after the closing date and time. Cochise County also reserves the right to hold any or all bids for a period of thirty (30) days after the date of opening. Bidders will not be allowed to withdraw submitted bids during the thirty (30) day period.

Cochise County is an Affirmative Action/Equal Opportunity Employer

Instructions to Bidders

Submit your bid in the Bonfire portal as indicated in the Invitation to Bid. Bidders must adhere to the following:

Complete the Contractor's Qualification Statement (this form follows the Instructions to Bidders in this bid packet.)

Insurance The contractor shall purchase and maintain during the contract time insurance as listed in the Terms and Conditions of this bid document. The contractor will be required to provide evidence of such insurance prior to issuance of the Notice to Proceed in a form acceptable to the Cochise County.

The Certificate of Insurance shall name as additional insured Cochise County. As required by law, the Certificate of Insurance shall be provided by an insurance carrier(s) authorized to do business in the State of Arizona or countersigned by an agent of the carrier authorized to do business in the State of Arizona.

Additionally, the contractor will be required to purchase and maintain Worker's Compensation Insurance, including occupational disease provisions, for all employees at the site of the project. In case any work is sublet, the contractor shall require such sub-contractor similarly to provide Workers' Compensation Insurance, including occupational disease provisions, for all the latter's employees unless such employees are covered by the protection afforded by the Contractor.

The Contractor must carry Commercial/Business Automobile Liability Insurance with a combined single limit for bodily injury and property damage of not less than $1,000,000, each occurrence on all vehicles, whether owned or leased, used in performance of the work.

The Contractor must carry Commercial General Liability insurance with an unimpaired limit of not less than $1,000,000 for each occurrence with a $2,000,000 General Aggregate Limit. The policy shall include liability arising from premises, operations, independent contractors, products/completed operations, personal injury, and advertising injury.

If Contractor employs anyone who is required by law to be covered by workers’ compensation insurance, Contractor shall maintain Workers’ Compensation insurance to cover obligations imposed by Federal and State statutes having jurisdiction over Contractor’s employees engaged in the performance of work or services under this Agreement ($1,000,000) and shall also maintain Employers Liability Insurance of not less than $1,000,000.

Selection Criteria Cochise County will select the lowest and most responsive/responsible bid based upon the following evaluation criteria: 50% price, 20% capacity, 20% similar past projects, 10% days to completion.

Award of the Contract Cochise County reserves the right to reject any and all bids and to award the contract to other than the low bidder with good cause. The County further reserves the right to waive any informality or irregularities in the bidding process. Additionally, the bidder recognizes the right of the County to reject a bid if the bidder failed to furnish the data required by the bidding documents or if the bid is in any way incomplete or irregular.

Each bidder shall be prepared to provide evidence of his/her experience, qualifications, and financial ability to carry out the terms of the contract.

All bids shall remain firm for a period of thirty (30) calendar days after the date of the bid opening.

Proposals may not be modified after submittal. Bidders may withdraw proposals at any time prior to bid opening. No proposal may be modified or withdrawn after the bid opening except where the award of the contract has been delayed more than thirty-one (31) days.

The contractor to whom the contract is awarded will be required to execute the contract and obtain the Performance Bond and Payment Bond within ten (10) calendar days from the date of receipt of the Notice of Award. The Notice of Award shall be accompanied by the necessary contract documents. If the bidder fails to execute the contract, the County may consider the bidder in default, in which case the bid bond accompanying the proposal shall become the property of the County.

Notwithstanding any delay in the preparation and execution of the formal contract, each bidder shall be prepared to commence work within seven (7) days of receipt of the Notice to Proceed.

Protest Procedure Bid protests shall be submitted in writing by emailing Anne Coppola at ACoppola@cochise.az.gov within seventy-two (72) hours of bid award notification. Protests must contain at a minimum the name, address and telephone number of the protester, the signature of the protester or its representative and evidence of authority to sign; a detailed statement of the legal and factual grounds of the protest including copies of relevant data; and the form of relief requested. Within three (3) business days of receipt, and after consultation with legal counsel, ADOH, Project Manager, or others, the County will respond to the protest. Cochise County reserves the right to reject any or all bids; to waive irregularities of information in any bid; and/or to take any steps determined prudent in order to resolve the protest.

CONTRACTOR’S QUALIFICATION STATEMENT

The undersigned certifies under oath to the truth and correctness of all statements and of all answers to questions made hereinafter:

SUBMITTED TO: Cochise County, 1415 Melody Lane, Building C, Bisbee, AZ 85603

SUBMITTED BY:

NAME: ___________________________________________

DUNS NUMBER: ___________________________________

UEI NUMBER: _____________________________________

TAXPAYER/EMPLOYER ID NUMBER: ____________________

PRIMARY OFFICE: __________________________________

� Corporation

� Partnership

� Sole proprietorship

� Joint Venture

� Other

1. How many years has your organization been in business as a general contractor?

2. How many years has your organization been in business under its present business name?

3. Provide other or former names under which your business has operated.

4. If a corporation, answer the following:

a. Date of Incorporation ___________________________

b. State of Incorporation ___________________________

c. President’s name _______________________________

d. Vice-President’s name ___________________________

e. Secretary’s name _______________________________

f. Treasurer’s name _______________________________

5. If a sole proprietorship or a partnership, answer the following:

a. Date of organization _____________________________

b. Name and address of sole proprietor or all partners (specify whether general or limited partners)

6. If other than a corporation, partnership, or sole proprietorship, describe the organization and name the principals.

7. List states in which your organization is legally qualified to do business and indicate registration or license numbers.

8. Have you ever failed to complete work awarded to you? If so, note when, where, and why.

9. Within the last five years, has any officer or partner of your organization ever been an officer or partner of another organization when it failed to complete a construction contract? Please explain. If need additional space, attach another sheet of paper.

10. List major construction projects your organization has in progress, percent completed, and scheduled completion date. If need additional space, attach another sheet of paper.

11. List up to five major projects your organization has completed in the past five years, giving the name of the project, owner, contract amount, date of completion, and percentage of the cost of the work performed with your own forces. If need additional space, attach another sheet of paper.

12. List the construction experience of the key individuals of your organization. Attach separate sheet, as needed.

13. Name of bonding company and name and address of agent:

14. Will your business organization act as a guarantor of the contract for construction?

Dated this __________ day of _____________, 20___.

Name of organization: _________________________________________________

By: _________________________________________________________________

Title: _______________________________________________________________

BID PROPOSAL FORM

Cochise County HOME Housing Repair

Project Identification: 7518 Central Avenue, McNeal, AZ

Contract Identification and Number: 302-25

This bid is submitted to:

Cochise County 1415 Melody Lane, Building C Bisbee, AZ 85603

• Obtain applicable building permits.

• Replace roof. Replace decking, as needed. New roof materials must be asphalt shingles.

• On roof, install low ohagin vents. Size of roof/150=number of ohagin vents needed.

• Replace screen on north-facing vent with 1/8th inch hardware cloth.

• Clean out bird’s nest on gable near exterior electrical panel.

• On exterior, replace rotted window trim on window located outside of kitchen.

• On house exterior, change existing romex to THWN and place in conduit.

• Upgrade electrical panel to 200 amps.

• Label breakers in internal panel.

• Throughout house, need GFCI at first receptacle in circuit and label each 3 prong receptacle

‘no equipment ground’.

• Install smoke detector in hallway and each bedroom. Install carbon monoxide detector in hallway. Interconnect smoke detectors and receive power from a general purpose branch circuit, preferably a lighting circuit that is regularly used.

• Install electric high efficiency Energy Star labeled heat pump.

• In bathroom #1, 1) seal penetrations to bathtub drain and to water line, 2) seal base of toilet to floor; install any missing nuts, bolts, and washers to toilet. 3) seal penetration to vanity drain and to water lines.

• In bathroom #2, 1) close up open wall near shower, 2) install curb between shower and floor, 3) seal penetration through wall near toilet. 4) install water supply to vanity.

• In child’s bedroom, install 4x4 sliding window. Perform finish work to interior and exterior walls to match existing interior and exterior walls. (This is intended to include restoration of interior and exterior walls damaged by the window installation. Also, disturbed area is to be painted to match existing interior and exterior paint color.)

• In 3rd bedroom, install 4x4 sliding window. Perform finish work to interior and exterior walls to match existing interior and exterior walls. (This is intended to include restoration of interior and exterior walls damaged by the window installation. Also, disturbed area is to be painted to match existing interior and exterior paint color.)

• Install new kitchen electric stove with electric burners that are not glass and are not flush.

• In kitchen, install drain line from dishwasher so that it goes up to bottom of countertop before dropping into drain line.

• Replace/repair exterior drain line from kitchen sink so that it slopes properly and cap off

3/4” pipe.

• Extend bathroom vent so that it extends 10’ above grade.

• Provide disconnect to hot water heater.

• There appears to be mold in bathroom ceiling and on wall in master bedroom closet. Test for mold and, if present, remediate. Remediation is intended to include finish work such as repairing and painting wall/ceiling damaged by the remediation.

• Work shall include weatherization and energy efficiency improvements identified by the required energy audit. Work might include, but not be limited to, attic insulation, air sealing, and duct sealing and repair. Project specific energy conservation measures will be issued by an addendum that will be provided before the close of the bid.

• Timely call for all required inspections.

• Cleanup and dispose of all construction trash, debris, and tools from site. Remove and dispose of old equipment if part of a replacement.

1. Bidder proposes and agrees, if this bid is accepted, to enter into an agreement with Cochise County in the form included in the contract documents to perform and furnish all work as specified or indicated in the contract documents for the contract price and within the contract time indicated in this bid and in accordance with the other terms and conditions of the contract documents.

2. Bidder accepts all of the terms and conditions of the Invitation to Bid and Instructions to Bidders, including without limitation, those dealing with the disposition of bid security. This bid will remain subject to acceptance for thirty (30) days after the day of the bid opening. Bidder will sign and submit the contract with the bonds and other documents required by the bidding requirements within ten (10) days after the date of Notice of Award.

3.

a. Bidder has familiarized himself/herself with the nature and extent of the contract documents, work, site, locality, and all local conditions and laws and regulations that in any manner may affect cost, progress, performance, or furnishing of the work.

b. Bidder specifies that the firm will not discriminate against employees or applicants for employment pursuant to the Governor’s Executive Order 2009-9 and all other applicable state and federal laws, regulations, and Executive Orders.

c. Bidder has carefully studied all reports and drawings of subsurface conditions and drawings of physical conditions in or relating to existing surface of subsurface structures at or contiguous to the site. Bidder acknowledges that Cochise County does not assume responsibility for the accuracy or completeness of information and data shown or indicated in the bidding documents with respect to underground facilities at or contiguous to the site.

Bidder has obtained and carefully studied (or assumes responsibility for having done so) all such additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and underground) at or contiguous to the site or otherwise which may affect cost, progress, performance, or furnishing of the work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by bidder and safety precautions and programs incident thereto. Bidder does not consider that any additional examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this bid performance and furnishing of the work in accordance with the times, price, and other terms and conditions of the contract documents.

d. Bidder has correlated the information known to the bidder, information, and observations obtained from visits to the site, reports, and drawings identified in the contract documents and all additional examinations, investigations, explorations, tests, studies and data with the contract documents.

e. Bidder has provided the County written notice of all conflicts, errors, ambiguities, or discrepancies that bidder has discovered in the contract documents and the written resolution thereof by the County is acceptable to bidder and the contract documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the work for which this bid is submitted.

f. This bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm, or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; bidder has not directly or indirectly induced or solicited any other bidder to submit a false or sham bid; bidder has not solicited or induced any person, firm, or corporation to refrain from bidding; and bidder has not sought by collusion to obtain for himself/herself any advantage over any other bidder or over the County.

4. Bidder will complete the work in accordance with the contract documents for the following price:

5. Bidder agrees that the work will be fully completed and ready for final payment within one hundred eighty (180) calendar days after the date when the contract time commences.

6. The following documents are attached to and made a condition of this bid:

a. Required bid security in the form of _______________________

b. Contractor Qualification Statement and supporting data

c. Certifications

d. Terms and Conditions

7. Communications concerning this bid shall be addressed to:

Name: __________________________________________ Address: ________________________________________ Phone: __________________________________________

Submitted on (date): ___________________ State Contractor License No: ________________________ Contractor DUNS No: ______________________________

COMPLETE and SIGN THE APPLICABLE SECTION BELOW:

If bidder is an individual:

By: ___________________________________________ (signature) Typed or printed name of individual: _______________________ Doing business as: ______________________________________ Business address: _______________________________________ Phone number: _________________________________________

If bidder is a corporation:

By: (Corporation name) __________________________________ State of Incorporation: ___________________________________ Signature of authorized signer: ____________________________ Typed or printed name of authorized signer: _________________

Business address: _______________________________________ Phone number: _________________________________________

If bidder is a partnership:

By: (Firm name) _________________________________________ Signature of general partner: ______________________________ Typed or printed name of General Partner: ___________________ Business address: ________________________________________ Phone number: __________________________________________

CERTIFICATIONS

CIVIL RIGHTS

The undersigned is fully aware that this contract is wholly or partially federally funded, and further, agrees to abide by the:

Civil Rights Act of 1964, Title VI, as amended, that provides no person on the basis of Race, Color or National Origin shall be excluded from participation, denied program benefits or subjected to discrimination.

And, Civil Rights Act of 1968, Title VIII, as amended, will not discriminate in housing on the basis of Race, Color, Religion, Sex or National Origin.

And, Rehabilitation Act of 1973, Section 503, as amended, which prohibits discrimination against individuals with disabilities and requires government contractors to take affirmative action to employ and advance in employment qualified individuals with disabilities.

And, Housing and Community Development Act of 1974, Section 109, as amended, that no person shall be excluded from participation (including employment), denied program benefits or subjected to discrimination on the basis of Race, Color, National Origin, Sex, Age, Religion and Disability under any program or activity funded in whole or part under Title I (CDBG) of the Act.

And, Age Discrimination Act of 1975, as amended, that no person shall be excluded from participation, denied program benefits or subjected to discrimination on the basis of age under any program or activity receiving federal funds.

And, Americans with Disabilities Act of 1990, as amended, that no covered entity shall discriminate against a qualified individual on the basis of disability in regard to job application procedures, the hiring, advancement or discharge of employees, employee compensation, job training and other terms, conditions and privileges of employment.

And, Executive Order 11063, that no person shall, on the basis of Race, Color, Religion, Sex or National Origin, be discriminated against in housing and related facilities provided with federal assistance or lending practices with respect to residential property when such practices are connected with loans insured or guaranteed by the federal government.

And, Executive Order 11246, as amended, that no person shall be discriminated against, on the basis of Race, Color, Religion, Sex, Sexual Orientation, Gender Identity or National Origin, in any phase of employment during the performance of federal or federally assisted construction contracts awarded to contractors or subcontractors who do over $10,000 in government business in one (1) year.

EQUAL EMPLOYMENT OPPORTUNITY

During the performance of the contract, the contractor agrees as follows:

1. The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment, without regard to their race, color, religion, sex, sexual orientation, gender identity or national origin. Such action shall include, but not be limited to, the following:

employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause.

2. The contractor will, in all solicitations or advancements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.

3. The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee’s essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing or action, including an investigation conducted by the employer, or is consistent with the contractor’s legal duty to furnish information.

4. The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under Section 202 of Executive Order No. 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

5. The contractor will comply with all provisions of Executive Order No. 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

6. The contractor will furnish all information and reports required by Executive Order No. 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders.

7. In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be cancelled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order No. 11246 of Sept. 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order No. 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

8. The contractor will include the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order No. 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as may be directed by the Secretary of Labor as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction, the contractor may request the United States to enter into such litigation to protect the interests of the United States."

[Sec. 202 amended by EO 11375 of Oct. 13, 1967, 32 FR 14303, 3 CFR, 1966-1970 Comp., p. 684, EO 12086 of Oct. 5, 1978, 43 FR 46501, 3 CFR, 1978 Comp., p. 230, EO 13665 of April 8, 2014, 79 FR 20749, EO 13672 of July 21, 2014, 79 FR 42971].

EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES -

SECTION 503

(If contract $10,000 or over)

1. The Contractor will not discriminate against any employee or applicant for employment because of physical or mental disability in regard to any position for which the employee or applicant for employment is qualified. The Contractor agrees to take affirmative action to employ and advance in employment individuals with disabilities, and to treat qualified individuals without discrimination on the basis of their physical or mental disability in all employment practices including the following:

a) Recruitment, advertising and job application procedures.

b) Hiring, upgrading, promotion, award of tenure, demotion, transfer, layoff, termination, right of return from layoff and rehiring.

c) Rates of pay or any other form of compensation and changes in compensation.

d) Job assignments, job classifications, organizational structures, position descriptions, lines of progression and seniority lists.

e) Leaves of absence, sick leave or any other leave.

f) Selection and financial support for training including apprenticeship, professional meetings, conferences and other activities and selection for leaves of absence to pursue training.

g) Activities sponsored by the contractor including social or recreational programs;

and

h) Any other term, condition or privilege of employment.

2. The Contractor agrees to comply with the rules, regulations and relevant orders of the Secretary of Labor issued pursuant to the Act.

3. In the event of the Contractor’s non-compliance with the requirements of this clause, actions for non-compliance may be taken in accordance with the rules, regulations and relevant orders of the Secretary of Labor issued pursuant to the Act.

4. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices in a form to be prescribed by the Director, Office of Federal Contract Compliance Programs, provided by or through the contracting officer. Such notices shall state the rights of applicants and employees as well as the Contractor's obligation under the law to take affirmative action to employ and advance in employment qualified employees and applicants with disabilities. The Contractor must ensure that applicants or employees with disabilities are provided the notice in a form that is accessible and understandable to the individual applicant or employee (i.e., providing Braille or large print versions of the notice or posting a copy of the notice at a lower height for easy viewing by a person using a wheelchair). With respect to employees who do not work at a physical location of the Contractor, a Contractor will satisfy its posting obligations by posting such notices in an electronic format, provided that the Contractor provides computers, or access to computers, that can access the electronic posting to such employees or the Contractor has actual knowledge that such employees otherwise are able to access the electronically posted notices.

Electronic notices for employees must be posted in a conspicuous location and format on the company's intranet or sent by electronic mail to employees. An electronic posting must be used by the Contractor to notify job applicants of their rights if the Contractor utilizes an electronic application process. Such electronic applicant notice must be conspicuously stored with, or as part of, the electronic application.

5. The Contractor will notify each labor union or representative of workers with which it has a collective bargaining agreement or other contract understanding that the

Contractor is bound by the terms of Section 503 of Rehabilitation Act of 1973, as amended, and is committed to take affirmative action to employ and advance in employment and shall not discriminate against individuals with physical or mental disabilities.

6. The Contractor must include the provisions of this clause in every subcontract or purchase order in excess of $10,000 unless exempted by rules, regulations or orders of the Secretary issued pursuant to Section 503 of the Act, as amended, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the Director of the Office of Federal Contract Compliance Programs may direct to enforce such provisions, including action for non-compliance.

7. The Contractor must, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability.

PROCUREMENT OF RECOVERED MATERIALS

The undersigned is fully aware that this contract is wholly or partially federally funded and further by submission of this bid certifies that they will adhere to the requirements and specifications as outlined by the EPA at 40 CFR Part 247, Comprehensive Procurement Guideline for Products Containing Recovered Materials.

ACCESS TO RECORDS AND RECORDS RETENTION

The undersigned certifies, to the best of his or her knowledge and belief that:

1. The individual, sole proprietor, partnership, corporation and/or association agrees to permit the Grantee, Consultants, State of Arizona Department of Housing (ADOH), U.

S. Department of Housing and Urban Development (HUD) and the Office of the Inspector General and/or their designated representatives to have access to all records for review, monitoring and audit during normal working hours.

2. The individual, sole proprietor, partnership, corporation and/or association agrees to retain all records for at least three (3) years following the grant contract closeout between HUD and ADOH or the resolution of all audit findings, whichever is later.

CONFLICT OF INTEREST

The undersigned is fully aware that this contract is wholly or partially federally funded and further, by submission of the bid or proposal that the individual or firm, certifies that:

1. There is no substantial interest, as defined by Arizona Revised Statute §§38-503 through 505, with any public official, employee, agency, commission or committee with the Grantee or Consultants.

2. Any substantial interest, as defined by Arizona Revised Statute §§38-503 through 505, with any public official, employee, agency, commission or committee (including members of their immediate family) with the Grantee or Consultants that develops at any time during this contract will be immediately disclosed to the Grantee and Consultants

ANTI-LOBBYING

The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement and the extension, continuation, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement.

2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress in connection with this federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.

3. The undersigned shall require that the language of this Certification be included in the award documents for all sub-awards to all tiers (including subcontracts, sub-grants and contracts under grants, loans and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.

CERTIFICATIONS SIGNATURE FORM

Return this page with proposal.

These Certifications (Civil Rights, Equal Employment Opportunity, Equal Opportunity for Workers with Disabilities - Section 503, Procurement of Recovered Materials, Access to Records and Records Retention, Conflict of Interest, Anti-Lobbying) are a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of these Certifications is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required Certifications shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

(Typed Name of Official) (Signature of Official)

(Typed Name of Firm) (Date)

BID SCHEDULE

SAMPLE CONTRACT

THIS AGREEMENT, entered into this ______ day of _____________, 2024, between Cochise County, State of Arizona (the ‘County’) and ___________________________, a(n) __________________ (the ‘Contractor”).

RECITALS

A. Title 1 of the Housing and Community Development Act of 1974, as amended, establish a Community Development Block Grant program for the purpose of providing decent housing and a suitable living environment, expanding economic opportunities and preventing and/or eliminating conditions of slum and blight particularly for persons of low and moderate income.

B. The County received HOME funds from the Arizona Department of Housing to provide home repairs to ensure the health, safety, and welfare of income-eligible homeowners.

C. The County formally solicited bids for this work which is incorporated herein for reference.

D. The Contractor submitted the lowest bid for this project and the County desires to enter into an Agreement with the Contractor to perform the construction repair work.

AGREEMENT

NOW, THEREFORE, in consideration of the following introduction and recitals, which are incorporated herein by reference, the following mutual covenants and conditions, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the County and the Contractor hereby agree as follows:

1. WORK

Contractor shall complete all work as specified or indicated in the contract document. The work is generally described as follows:

XXXXXXXXXXXXXXXXXX

2. ACCESS TO INFORMATION

It is agreed that all information, data reports, records and plans as existing, available and necessary for carrying out of the work outlined above have been furnished to the CONTRACTOR by the COUNTY and its agencies. CONTRACTOR hereby acknowledges receipt of same. No charge will be made to the CONTRACTOR for such information and the COUNTY and its agencies will cooperate with the CONTRACTOR in every way possible to facilitate the performance of the work described in the Contract and any addenda.

3. PROJECT MANAGER-ADMINISTRATION

The COUNTY has designated Susan Bronson as the Project Manager. The Project Manager shall be empowered to perform all administrative functions as required for management of the project and verification of compliance with ADOH requirements.

4. CONTRACT TIMES

The work will be completed and ready for final payment within ninety days (90) of the date of the NOTICE TO PROCEED.

5. COMPENSATION and METHOD OF PAYMENT The maximum amount of compensation and reimbursement to be paid hereunder shall not exceed: _________________. Originals of the Request for Payment are to be submitted no later than the first day of the month to: Cochise County Development Services Attn: Susan Bronson

1415 Melody Lane, Bldg. F Bisbee, AZ 85603 Additionally, no later than the first day of the month, a copy of the Request for Payment must be emailed to sbronson@cochise.az.gov, Project Manager.

The COUNTY and the CONTRACTOR mutually agree that the COUNTY will make a progress payment based upon an estimate of the work that is duly certified by the CONTRACTOR and approved by the COUNTY and where the scope of work corresponds to the Request for Payment, subject to those conditions stipulated below and in other parts of the contract documents.

The COUNTY will make payments in the amount equal to ninety percent (90%) of work completed (the COUNTY will retain ten percent (10%) of each estimate as additional guarantee for complete performance of the work), less the aggregate of payments previously made and less such deductions as the CONTRACTOR or the COUNTY determine are appropriate to cover claims requiring a greater sum to be retained.

Except as qualified above, upon final completion and acceptance of the work or designated part of the work on which separate final completion and acceptance and contract price are specified and upon compliance with other terms and conditions of the contract documents, payment may be made in full, including retainage withheld less such deductions as the CONTRACTOR may recommend or the COUNTY may withhold to cover claims requiring a greater sum to be retained.

6. INDEMNIFICATION

CONTRACTOR shall comply with the requirements of all applicable laws, rules, and regulations and shall exonerate, indemnify and hold harmless the COUNTY and its agency members, and the State of Arizona Department of Housing (ADOH) from and for any violation caused by him and shall assume full responsibility for payment of federal, state, and local taxes on contributions imposed or required under the Social Security, workmen’s compensation, and income tax laws.

7. MISCELLANEOUS PROVISIONS

a. This agreement shall be construed under and in accordance with the laws of the State of Arizona and all obligations of the parties created hereunder are performable in Cochise County, Arizona.

mailto:sbronson@cochise.az.gov

b. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, executors, administrators, legal representatives, successors and assigns where permitted by this Agreement.

c. In any case where one (1) or more of the provisions contained in this Agreement shall, for any reason, be held to be invalid, illegal, or unenforceable said holding shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein.

d. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorney’s fees, costs and necessary disbursements in addition to any other relief to which such party may be entitled.

e. This Agreement may be amended only by mutual agreement of the parties hereto in writing to be attached to and incorporated into this Agreement.

8. PROJECT FAMILIARITY and IDENTIFICATION OF CONFLICTS

The CONTRACTOR makes the following representation:

a. CONTRACTOR has familiarized himself/herself with the nature and extent of the contract documents, work, site, locality and all local conditions and laws and regulations that in any manner may affect cost, progress, performance, or furnishing of the work.

b. CONTRACTOR has examined and carefully studied the contract documents and other related data identified in the bidding documents including ‘technical data’.

c. CONTRACTOR is familiar with and satisfied as to all federal, state, and local laws and regulations that may affect cost, progress, performance, and furnishing of the work.

9. INSURANCE

Certificates of Insurance naming the COUNTY as co-insured and with the minimum coverages as listed below shall be delivered as specified in the Notice of Award before issuance of the Notice to Proceed.

The Contractor must carry Commercial/Business Automobile Liability Insurance with a combined single limit for bodily injury and property damage of not less than $1,000,000, each occurrence on all vehicles, whether owned or leased, used in performance of the work.

The Contractor must carry Commercial General Liability insurance with an unimpaired limit of not less than $1,000,000 for each occurrence with a $2,000,000 General Aggregate Limit.

The policy shall include liability arising from premises, operations, independent contractors, products/completed operations, personal injury, and advertising injury.

If Contractor employs anyone who is required by law to be covered by workers’ compensation insurance, Contractor shall maintain Workers’ Compensation insurance to cover obligations imposed by Federal and State statutes having jurisdiction over Contractor’s employees engaged in the performance of work or services under this Agreement and shall also maintain Employers Liability Insurance of not less than $1,000,000.

10. ENERGY EFFICIENCY

In performing the Housing Repair(s), the CONTRACTOR shall use best efforts to include improvements that result in increased energy efficiency of the home in accordance with the Scope of Work and by replacing obsolete products, systems, and appliances with Energy Star and WaterSense labeled products.

11. CONTRACT DOCUMENTS

• Contract

• Exhibit A: Terms & Conditions

• Certifications

• Performance, Payment, and other Bonds

• General Conditions and Supplementary…