Invitation_for_Bids_-_126748.pdf

INVITATION FOR BIDS

Notice to Prospective Bidders

March 2016

The firms listed below are invited to review and respond to this Invitation for Bids (IFB), entitled Materials Testing and Inspection Services (MT&IS) (Project Title). Project Number 126748. The IFB number is RESD PMDB-15-005M and is bidding informally under the Small Business Procurement and Contract Act, Government Code 14838.5. In submitting a bid, Bidder must comply with the instructions found herein.

Holdrege & Kull, 792 Searls Avenue, Nevada City, CA 95959 Youngdahl Consulting Group Inc., 1234 Glenhaven Court, El Dorado Hills, CA 95762 Wallace-Kuhl & Associates, Inc., 3050 Industrial Blvd., West Sacramento, CA 95691 Blackburn Consulting, 2491 Boatman Avenue, West Sacramento, CA 95691 Neil O. Anderson & Associates, Inc., 902 Industrial Way, Lodi, CA 95240

All agreements entered into with the State of California will include by reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at Internet site http://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx . If Internet access is not available, a hard copy can be provided by contacting the contact person listed below.

In the opinion of the Department of General Services (DGS) Real Estate Services Division (RESD), this document is complete and without need of explanation. However, if there are questions, or a need for clarifying information, the contact person is:

Gail Lunn, MT&IS Contracts Analyst Department of General Services Administration Division Office of Business and Acquisition Services Contract Services Section

(916) 376-1756 FAX (916) 376-1778

E-mail: gail.lunn@dgs.ca.gov

All questions need to be submitted in writing via fax or e-mail to the above. Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

Award of this contract is subject to the availability of funds through the State’s normal budget process and/or transfer of funds to the Department of General Services through the Architecture Revolving Fund.

Sincerely, Melanie Zbur Contracts Manager http://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx

INVITATION FOR BIDS

(NUMBER RESD PMDB-15-005M)

MATERIALS TESTING AND

INSPECTION SERVICES

GRASS VALLEY FIELD OFFICE

REPLACEMENT

890 Sutton Way Grass Valley, CA

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

REAL ESTATE SERVICES DIVISION

March 2016

Invitation For Bids RESD PMDB-15-005M MT&IS Grass Valley Field Office Replacement

Section Table of Contents Page A. Background B. Purpose, Description and Pre-Bid or Vicinity C. Bidder Minimum Qualifications D. Bid Requirements and Information

1. Time Schedule

2. Drawings and Project Manual

3. Security Procedures………………………………………………………………... 6

4. Cost Detail, Off-Site Fabrication and Minimum Content Requirements

5. Format and Submission of Bid

6. Contact Between Bidder and the State

7. Evaluation and Selection

8. Award

9. Disposition of Bids

10. Standard Conditions of Service E. Business Enterprise Programs

1. Disabled Veteran Business Enterprise (DVBE) Participation

2. Disabled Veteran Business Enterprise (DVBE) Incentive……………………... 15

3. Program Assistance DVBE

F. Sample Standard Agreement (Std. 213) G. Required Attachments

1. Required Attachment Checklist

2. Cost Worksheet

3. Contractors Certification Sheet

4. References

5. Subcontractors

6. Payee Data Record (Std. 204)

7. Laboratory Evaluation Acceptance Letter (LEA) and Summary of Services

8. Contractor’s Standard Published Schedule of Fees & Services

9. Resumes Sample Standard Agreement (Std. 213) Exhibit A, Scope of Work Exhibit B, Budget Detail and Payment Provisions Attachment I – Cost Worksheet Attachment II – Contractor’s Standard Published Schedule of Fees & Services 39 Exhibit C, General Terms and Conditions Exhibit D, Special Terms and Conditions – Compliance Language Exhibit E, Additional Provisions Sample of Contractors Certification of SB/DVBE Participation form Bid Attachments

1. Required Attachment Checklist

2. Cost Worksheet

3. Contractor’s Certification Sheet

4. References

5. Subcontractors

6. Disabled Veterans Business Enterprises (DVBE) Participation Program

7. Payee Data Record (Std. 204)

8. Sample of LEA Letters and Summary of Services

9. Contractor’s Standard Published Schedule of Fees & Services

10. Resumes

11. Darfur Contracting Act Certification Sheet

A. Background

The Department of General Services (DGS), Real Estate Services Division (RESD) provides comprehensive real estate services to all State agencies. The services offered include the construction of new facilities and renovation of existing facilities throughout the State of California. RESD has the responsibility of assuring that material testing and inspection services (MT&IS) are provided on construction projects.

Any asbestos and lead paint abatement and contaminated soil abatement are not a part of this bid package.

The Field Office Replacement, Grass valley. Project consists of an 8,032 square foot (SF)

New DMV Branch office, associated parking, off-site improvements, landscaping, utilities, and other infrastructure on a 1.42 acre site.

Site Work – The Site Work consists of the demolition of a complete site and building ;

grading, excavation and fill earthwork; parking lot, street construction, installation of new utilities and tying into existing utilities, communications and security systems installation;

site lighting, parking, landscaping, irrigation, and fencing; concrete walkways, curbs and ramps; masonry trash enclosure; and site signage.

New DMV Branch Office – The New Branch office building consists of a full service DMV Field office facility consisting of public service area, testing area, service counter area, work areas, management offices, communications room, control room, storage rooms, employee break room, conference room, first aid, public and employee restrooms and circulation. The Field office structure consists of masonry, structural steel, concrete foundation and slab on grade, metal roofing, insulation, doors, windows, hardware, finishes, specialties, blinds, fire suppression, mechanical, electrical, utilities, etc. Most finishes are of a standard office type in nature with the exception of the flooring in the public service area will be terrazzo. The scope also includes paved drive test staging areas, motorcycle skills testing area, a trash/recycle enclosure, surface parking, fencing/gates, utilities, site work and landscaping. Site work also includes a storm water detention system, manhole/lift station with pump and other items of work necessary for the completion of the project. The building includes a complete heating/cooling stand-alone rooftop mechanical system; complete plumbing and electrical systems and fixtures.

The interior build-out consists of steel studs and gypsum board partitions with specified finishes; interior doors, frames, and hardware; sidelights and windows; terrazzo flooring, ceramic tile, and resilient linoleum tile flooring systems; suspended ceilings and lighting systems; complete electrical and low-voltage systems including all wiring and cabling;

security system tied to existing DMV security system; fire alarm and protection systems;

millwork; and exterior and interior signage.

The estimated term of the construction project for which the MT&IS services are needed is one year and two month, plus any DGS-authorized extension due to changes in the work, unforeseen site conditions, delays, weather and any extensions due to change orders or suspension of work.

B. Purpose, Description and Pre-Bid or Vicinity

1. Purpose: To provide the State of California with MT&IS for construction projects, it is the intent of the State to solicit competitive bids from Contractors for the work described herein during the construction of the project entitled Grass Valley Field Office Replacement.

2. Description: Refer to the enclosed “Exhibit A – Scope of Work” for detailed information on MT&IS work to be performed.

3. Vicinity: Bids will only be accepted from those invited MT&IS firms having Division of

State Architect (DSA) Laboratory Evaluation Acceptance (LEA) program approved laboratories within 100 MapQuest® miles of the project site.

C. Bidder Minimum Qualifications For a Bid to be considered responsive, Bidder must:

1. Have a DSA LEA program approved testing laboratory located within 100 MapQuest® miles of the project site location approved by State Division of the State Architect (DSA) on the basis of meeting designation E329, “Standard Specification for Agencies Engaged in Construction Inspection, Testing, or Special Inspection.” The location of the testing lab must be submitted in the bid documents.

2. Stipulate that Bidder, or any officer of such Bidder, or any employee of such Bidder who has a proprietary interest in such Bidder and any potential subcontractors who will be involved in materials testing and inspection service:

a. Possess the minimum qualifications to perform the services as specified immediately following and in the “Sample Standard Agreement.” A description of those qualifications shall be included in the bid document.

b. Have knowledge and understanding of codes, major services and activities referenced in the bidding requirements and the contract documents as applicable to MT&IS performance. The web site for “California Law” is:

http://www.leginfo.ca.gov/calaw.html.

c. Have a minimum of three (3) years experience directly related to the services required in this IFB. References of such experience must be included in the Bidders response, “References.”

d. Have not entered into a subcontract with any firms who are ineligible to perform work on a public works project pursuant to Labor Code §1777.1 or 1777.7.

e. Provide a written statement that all soils testing services shall be supervised by a California Licensed Geotechnical Engineer and all other required MT&IS shall be supervised by a California Licensed Civil Engineer. Technicians and inspectors are to be thoroughly trained, qualified, and certified as applicable by the International Code Council (ICC), the American Welding Society (AWS), the American Society of Nondestructive Testing (ASNT), the American Concrete Institute (ACI) or CalTrans as required by the contract documents, and the California Building Code (CBC).

f. Provide a statement that all technicians will meet or exceed the minimum qualifications specified in Section C. 3., below and will provide proof of meeting the standard.

http://www.leginfo.ca.gov/calaw.html

3. Provide Inspector/Technician to perform services that meet the following minimum qualifications and shall provide proof of meeting the standard to the satisfaction of the State:

a. Soil Inspection and Density Testing – Comply with ASTM D 3740.

b. Reinforcing Steel Inspection – Valid International Code Council (ICC) certification as a Reinforced Concrete Special Inspector.

c. Concrete Placement Inspection/Sampling – Valid International Code Council

(ICC) certification as reinforced concrete special inspector and American Concrete Institute (ACI) certification as a Concrete Field Testing Technician – Grade 1.

d. Masonry Placement Inspection/Sampling – Valid Division of State Architect

(DSA) certification as Structural Masonry Inspector.

e. Shop/Field Welding Inspection – Valid American Welding Society (AWS) certification as an AWS Certified Welding Inspector (CWI).

f. High Strength Bolting Inspection – Valid International Code Council (ICC) certification as a Structural Steel and Welding Inspector.

g. Nondestructive Testing Technician (NDT) – Valid NDT level II certification (or greater) in accordance with the American Society of Nondestructive Testing

(ASNT) CP-189.

h. Fireproofing Inspection – Valid International Code Council (ICC) certification as a Spray-Applied Fireproofing Special Inspector.

4. Pay prevailing wages to those labor classifications requiring the payment of prevailing wages, including subcontractors, as specified in “Sample Standard Agreement” Exhibit E included in this IFB. Questions concerning predetermined wage rates should be directed to www.dir.ca.gov/DLSR/PWD or the

Department of Industrial Relations Division of Labor Statistics and Research Prevailing Wages Unit P.O. Box 420603 San Francisco, CA 94142

Phone: (415) 703-4774

5. Provide the names and California Professional License numbers of the Geotechnical and Civil Engineers whose services will be used.

6. Be registered with the California Secretary of State to perform business in California.

7. If applicable, include verification of DVBE Participation/Incentive.

8. Complete the California Small Business certification information on the Contractor

Certification Sheet (Attachment 3).

http://www.dir.ca.gov/DLSR/PWD

9. Provide, before the execution of the contract, page 1 of the Contractor’s Certification

Clauses and evidence of insurance meeting the requirements specified in Exhibit E “Sample Standard Agreement.”

10. If applicable, provide the Darfur Contracting Act Certification Sheet (Attachment 11).

11. Contractor Registration: Pursuant to Sections 1725.5 and 1771.1 of the Labor Code, all contractors and subcontractors must be currently registered with the Department of Industrial Relations in order to qualify to bid on; be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code; or engage in the performance of any contract for public work. Limited exceptions for Joint Venture Bidders and Projects with Federal Funds may apply pursuant to Section 1771.1 of the Labor Code.

D. Bid Requirements and Information

1. Time Schedule: It is recognized that time is of the essence. All Bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Bidders questions must be submitted in writing via fax or e-mail to the designated contact person as provided in the “Notice to Prospective Bidders.” Responses will be in writing via mail, fax, or e-mail.

Date Time

IFB Available to Prospective Bidders 3/14/16 Deadline for Written Questions 3/29/16 Final Date for Bid Submission 4/05/16 2:00 p.m.

Bid Opening 4/05/16 2:00 p.m.

Estimated Start Date of Agreement 6/2016

2. Drawings and Project Manual:

Construction Drawings and Project Manual may be seen at area Builders’

Exchanges and at other plan rooms in Project vicinity. Bidders may also view and order secure Drawings and Project Manuals on the following web site:

http://www.ospplanroom.com. Click on the “Public Jobs” link listed below the “Menu” heading on the left.

Alternatively, bidders place an order by contacting Office of State Publishing, 344 North Seventh Street, Sacramento, CA 95811; Telephone (916) 445-5386.

Drawings and Specifications will be incorporated and made part of the materials testing and inspections services agreement between the State and the Contractor

3. Security Procedures

Bidders are hereby notified that State Correctional, Institutional, Schools and other facilities have special security requirements that will be enforced. Review of Security http://www.ospplanroom.com/

Project Procedures normally in Section 01 35 10 of the Project’s Project Manual is recommended.

4. Cost Detail, Off-Site Fabrication and Minimum Content Requirements

a. Cost Detail

1) From the Contractor’s identified place of business; travel cost, technician’s time, overhead and other related expenditures, for each test shall be incorporated into the Unit Prices on Attachment 2 “Cost Worksheet” and are not to be included as a separate cost item. MT&IS contractor’s technician time begins upon arrival/sign-in with State’s construction supervisor/inspector on the Project site.

2) Travel Time Rate, Auto Mileage and/or Per Diem (see Cost Worksheet, Miscellaneous Expenses) may be paid when an off-site fabrication plant is located more than 100 miles from the Project’s work site.

a) Travel Time Rate, Auto Mileage and Per Diem are applicable only for inspections at off-site fabrication facilities, if any.

b) Travel and per diem rates shall be set in accordance with the rates of the Department of Personnel Administration (DPA).

3) Off-Site Fabrication:

a) Construction Contractor’s methods and means may utilize fabrication site(s) located more than 100 MapQuest® miles from the Project’s work site. At the time of bidding materials testing and inspection services (MT&IS), the State is unaware of the location of the Construction Contractor’s fabrication site(s) and the hours of operations required. Fabricator may operate one or more shifts within a 24-hour work period.

b) Contractors are to utilize staff from the Contractor’s local office nearest fabrication site(s) or utilize a local firm (subcontractor) to perform the services at the rate amount bid in the Cost Worksheet.

c) When off-site fabrication is more than 100 MapQuest® miles from the project site, Contractor may obtain subcontractor(s) by bid, when fabricator is known, as a subcontract at rates equal to or less than the Contractor’s bid. If a local office or a subcontractor is not feasible to use, with prior approval, the State may reimburse Contractor for Auto Mileage and Per Diem, if the State approves the use of Contractor’s staff.

4) The Cost Worksheet provides estimated quantities and should be used as a guide in preparing the bid. Contract payments will be based on actual quantities of work performed as directed and accepted by the State, and shall be paid for at the Unit Prices shown on the Cost Worksheet. With the exception of the Auto Mileage cost, a price rounded to the nearest dollar must be assigned to every item on the

“Cost Worksheet.” A line item left blank, or a zero amount bid for any item on the Cost Worksheet, will be cause for the bid to be non-responsive.

5) A copy of Contractor’s Standard Published Schedule of Fees & Services must be attached as part of the bid, and shall be used as a basis for negotiations for the duration of the Agreement, including any time extension for tests or services, if required, not found on the “Cost Worksheet.”

6) The Project requires that prevailing wages be paid, for each shift worked within a 24-hour period, to those labor classifications requiring the payment of prevailing wages, and records be maintained subject to audit in this regard to verify proper payment. Additional prevailing wage information can be found in the “Sample Standard Agreement” Exhibit E, “Additional Provisions.”

b. Minimum Content

1) Bidder’s authorized signature on Attachment 3 “Contractor’s Certification

Sheet” certifies intent to meet the bid requirements.

2) Bids should provide straightforward and concise descriptions of the

Bidder’s ability to satisfy the requirements as outlined in Sections C and D of this IFB. The bid must be complete and accurate. Omissions, inaccuracies or misstatements may be sufficient cause for rejection of a bid.

3) The body of the bid must include, but is not limited to, the following or it will be deemed non-responsive.

a) A “Cover Letter” containing the company’s name, address, phone and fax number, and a statement that Bidder is ready, willing, able, and intends to perform all services as specified within the “Sample Standard Agreement.” If the firm’s name and/or address on Attachment 3 “Contractor’s Certification Sheet” are different from the name and/or address on the Letterhead, an explanation shall appear in the cover letter.

b) A “Table of Contents” with corresponding page numbers for each section of the bid, including identification of any exhibits, attachments or other materials.

c) A “Narrative” containing information addressing Section C “Bidder

Minimum Qualifications”; general, relevant history, background, and organization of the Bidder as it is pertinent to the services of this IFB, including the date and location where Bidder’s business was established, current number of employees, and location of testing lab(s) to be used in providing the services of this IFB; and a statement that establishes the Bidder’s understanding of the requirements in all areas of work described in the “Sample Standard Agreement.” Any deviation from the work specifications will not be considered and will cause the bid to be considered non-responsive and subject to rejection on this basis.

d) Statements describing the Bidder’s knowledge of applicable codes, major services and activities pertinent to MT&IS, including the date Bidder first engaged in MT&IS.

e) Written identification of key personnel, including subcontractors if applicable, along with major responsibilities, functions to be performed, and resumes.

f) Evidence of current or past MT&IS projects, if any, within the county(ies) specified in this IFB.

g) Documents identified in Section G, “Required Attachments.”

4) Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause the bid to be considered non-responsive.

5. Format and Submission of Bid

Bids must be prepared and submitted using the following format and contain the following “minimum content” to ensure accurate evaluation. Failure to use the specified format and/or to include the “minimum content” will cause the bid to be non-responsive and thus subject to rejection as non-responsive.

The State may reject any or all bids and reserves the right to waive any immaterial deviation in a bid. The State’s waiver of immaterial deviation shall in no way modify the IFB document, compromise the overall purpose and intent of the IFB, or excuse the Bidder from full compliance with all requirements if awarded the Agreement.

a. Format

1) Any bid not including the minimum requirements described in Section 4, Cost Detail, Off-Site Fabrication and Minimum Content Requirements will be deemed non-responsive.

2) Due to limited storage space, the bid package should be submitted with a cover letter and stapled in the upper left-hand corner.

3) The bid must be submitted on standard white paper, 8-1/2 inches by 11 inches in size, with each page clearly and consecutively numbered at the bottom center of each page. Any divider pages may be colored, but must stay within the 8-1/2 inches by 11 inches size.

The bid shall not contain bindings or dividers which extend beyond the 8-1/2 inches by 11 inches in size.

4) Bids and related documents must be completed in ink, typewritten or electronically prepared. No erasures or ‘white out’ are permitted.

Errors may be crossed out and corrections printed in ink or typewritten adjacent to the error. The person signing the bid must initial corrections, in ink.

5) A completed bid package must consist of all items identified in

Attachment 1 and must be submitted in the order listed in Attachment 1 “Required Attachment Checklist.”

b. Submission

1) Bids must be submitted in a sealed envelope.

2) Bids must be submitted by date and time shown in Section D. Bid

Requirements and Information, Item 1. Time Schedule. Bids received after this date and time will not be opened, but will be returned to the Bidder(s).

3) A minimum of one original and one copy (for a total of two) of the bid must be submitted.

4) The original bid must be marked “ORIGINAL.” The original bid must have original signatures and must be signed by a person who is authorized to bind the proposing firm. Any required additional bid sets may contain photocopies of the original package.

5) The envelope in which the bid is placed must be plainly marked with the

IFB number and title, firm’s name and address, and must be marked “SEALED BID, DO NOT OPEN,” as shown in the following example:

IFB RESD PMDB-15-005M

Department of General Services RESD Project Management and Development Branch 707 Third Street, Suite 2-300, MS 508 West Sacramento, CA 95605

SEALED BID NUMBER RESD PMDB-15-005M DO NOT OPEN

If the bid is made under a fictitious name or business title, the actual legal name of the Bidder must be provided. Upon the State’s request, copies of fictitious name filings must be submitted to RESD.

Bids not submitted in a sealed envelope and marked as indicated may be rejected.

6) It is the responsibility of the Bidder to ensure timely delivery of the bid. A postmark or facsimile transmission will not be accepted as meeting the delivery time requirement if the bid is received after the specified deadline. Bidder’s hand-delivering bids should allow extra time for sparse parking, slow elevators and clearing security procedures. Mail or hand-deliver to the address in preceding Section 5. b. 5).

7) Costs for preparation and submission of bids are entirely the responsibility of the Bidder and shall not be charged to the State.

8) An individual who is authorized to bind the proposing firm contractually is to sign Attachment 3, “Contractor’s Certification Sheet.” The signature should indicate the title or position that the individual holds in the firm.

9) Bids may be withdrawn prior to the time fixed in the public notice for opening of bids, provided that a request in writing, executed by Bidder or Bidder’s authorized representative, for withdrawal of such bid is filed with the Administration Division, attention OBAS, ACE Contracts Section, or the Director of General Services at the location of the bid opening. Oral, facsimile, electronic, telegraphic, or telephonic request to withdraw the Bid Form is not acceptable. Withdrawal of a bid shall not prejudice the right of a Bidder to file a new bid. This article does not authorize withdrawal of any bid after the time fixed in the Invitation to Bid for opening of bids.

10) The State may modify the IFB prior to the date fixed for submission of bids by the issuance of an electronic addendum.

11) The State will not report any defects and errors in the submitted documents to the Bidder. Bidder should carefully proof documents for errors and adherence to the IFB requirements.

12) More than one bid from an individual, firm, partnership, corporation, or association under the same or different names, will not be considered.

6. Contact Between Bidder and The State

a. All inquiries regarding this IFB must be directed to the address to which the bid is submitted:

Attention: Gail Lunn, Contracts Analyst, or alternately to:

Melanie Zbur, Contracts Manager Telephone: (916) 376-1756 or (916) 375-4015 Fax: (916) 376-1778 E-Mail: Gail.Lunn@dgs.ca.gov or Melanie.Zbur@dgs.ca.gov

Bidders may communicate ONLY with the contact identified above and are specifically instructed not to contact other State personnel for meetings or technical discussions related to this IFB other than for Business Enterprises (Small Business Enterprises and Disabled Veterans Business Enterprises) Program assistance. Please see Section E., “Business Enterprise Programs” and Attachment 6 for additional information on Disabled Veterans Business Enterprises (DVBE).

b. No oral presentations will be allowed.

7. Evaluation and Selection

a. The bid opening is open to the public. It will consist of the opening of each bid received in a timely manner, checking the bid for the presence or absence of required signatures, business enterprise information requirements, and the bid mailto:Gail.Lunn@dgs.ca.gov mailto:Melanie.Zbur@dgs.ca.gov price. The State will read aloud and record the bid price. At the end of the bid opening, the apparent low Bidder will be announced.

b. The State will thereafter put the apparent low bid through a process of evaluation to determine that it is responsive. To be deemed responsive, the Bidder must meet the criteria in Item C. “Bidder Minimum Qualifications” and have submitted the information in accordance with Item D. “Bid Requirements and Information.”

1) The review for compliance with administrative requirements may look for, but is not limited to, such items as:

a) Cover Letter on company letterhead, including address, phone and fax number and a statement that the Bidder is ready, willing, able, and intends to perform all services as specified within the IFB and the “Sample Standard Agreement.” If the firm’s name and/or address on Attachment 3 “Contractor’s Certification Sheet” are different from the name and/or address on the Letterhead, an explanation shall appear in the cover letter.

b) DSA LEA program approved laboratory(s) is located within 100 Map

Quest miles of the Project site.

c) Table of Contents and Narrative with each page clearly and consecutively numbered at the bottom.

d) The completion of documents (Reference Section G. Required

Documents) including references for subcontractors when applicable.

e) Verification that the Cost Worksheet contains no item left blank; no zero bid amount; and verification of the math. Determination of the amount of the bid will be on the basis of the total sum as verified by the State. In case of discrepancy between the Cost Per Unit and price in the line item Total column, the Cost Per Unit price shall prevail. If the Cost Per Unit figure is ambiguous, unintelligible, or uncertain for any cause, the amount in the item Total column shall be divided by the Estimated Quantity for the line item to arrive at a Cost Per Unit price.

f) Verification of DVBE Participation/Incentive; Small Business certification number included.

2) The technical review for responsiveness to the State’s requirements may include, but is not limited to, such items as, has the Bidder:

a) Demonstrated an understanding of the requirements in all areas of the work described in the “Sample Standard Agreement.”

b) Demonstrated relevant history, background, and organization as pertinent to the services of this IFB.

c) Demonstrated knowledge of codes, major services and activities pertinent to MT&IS.

d) Documented three years of experience directly related to the services of this IFB.

e) Received favorable responses to submitted references.

f) Provided resumes for key personnel, including subcontractors, and identified major responsibilities and/or functions each will perform.

c. Bids that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the Bidder, may be rejected. If, in the opinion of the State, such information was intended to mislead the State in its evaluation of the bid, and the attribute, condition, or capability is a requirement of this IFB, it will be the basis for rejection of the bid.

d. Bids may be rejected if any alternations of form, additions not called for, conditional bids, incomplete bids, erasures, or irregularities of any kind are shown. If the bid amount is changed after the amount is originally inserted, the change must be initialed.

e. If no bids are received containing a price, which in the opinion of the awarding agency is a reasonable price, the awarding agency is not required to award an Agreement (Public Contract Code 10344(d ).

f. The State reserves the right to reject all bids.

8. Award

a. Award of this of this contract is subject to availability of funds through the State’s normal budget process and/or transfer of funds to the Department of General Services through the Architecture Revolving Fund.

b. The award of the Agreement, should it be awarded, is contingent on the award of the Construction contract for the Project and will be to the lowest responsible Bidder whose bid complies with all the requirements prescribed within this IFB.

c. The successful Bidder, as well as unsuccessful Bidders, will be notified electronically in the California State Contracts Register or by telephone, fax, email or mail with regard to the proposed award of the agreement.

d. Upon notification of Intent to Award, the winning Bidder must complete and submit to the State, page one (1) of the Contractor’s Certification Clauses (CCC 307) found on the Internet at:

e. Upon notification of Intent to Award, the winning Bidder must submit to the

State, either a Certificate of Insurance meeting the specifications in the “Sample Standard Agreement” Exhibit E stating that insurance is presently in effect for the Contractor, or evidence that Contractor is self-insured. If self-insured, review of financial information may be required and subject to approval by DGS Office of Insurance and Risk Management (ORIM). ORIM’s disapproval shall be a basis for rejection of the bid.

f. Whenever a service agreement is awarded under a procedure which provides for competitive bidding, but the agreement is not to be awarded to the low Bidder, the low Bidder shall be notified by telegram, electronic facsimile transmission, overnight courier, or personal delivery at least five (5) working days prior to the award of the agreement.

g. Upon written request by any Bidder, notice of the proposed award shall be posted in a public place in the office of the awarding agency at least five (5) working days prior to awarding the agreement.

9. Disposition of Bids

a. Upon bid opening, all documents submitted in response to this IFB will become the property of the State of California, and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

b. Bid packages may be returned, upon request, only at the Bidder's expense, unless such expense is waived by the State, and only after the final bid tabulation has been released or all bids have been rejected.

10. Standard Conditions of Service

a. Contractor shall be prepared to deliver service not later than the express date set by the State, after all approvals have been obtained and the agreement is fully executed. Should the Contractor fail to commence work at the agreed upon time, the State, upon five (5) days written notice to the Contractor, reserves the right to terminate the agreement. In addition, the Contractor shall then be liable to the State for the difference between Contractor's bid price and the actual cost of performing work by another contractor, including State’s costs as may be involved with having to re-bid services.

b. The State does not accept modifications to the Sample Standard Agreement and its exhibits. A bid with such language will be considered a counter bid and will be rejected. The State’s General Terms and Conditions (GTC) are not negotiable. The GTC may be viewed at Internet site

c. All performance under the Agreement shall be completed in accordance with the Agreement, except for reports required to be provided in accordance with CBC, Part 1, 2013 California Code of Regulations.

d. No oral understanding or agreement shall be binding on either party.

E. Business Enterprise Programs

1. Disabled Veteran Business Enterprise (DVBE) Participation

a. Contracting Code: Public Contract Code (PCC) Section 10115, establishes a contract participation goal of at least three-percent for DVBE. This goal applies to a State agency’s overall contracting program. State agencies have the discretion to apply the DVBE participation goal to individual contracts. DVBE Participation is not required (set at 0%) for this solicitation, but is strongly encouraged.

b. Attachment 6 provides the forms for the Bidder to document participation, even when DVBE participation is not required. Bidders must return the Std. 840 Disabled Veteran Business Enterprise (DVBE) Participation Summary Document 00 43 14-2. If no participation is achieved when the requirement is set at zero, write in “None” on the form.

c. Applicants for DVBE certification may apply online at http://www.eprocure.dgs.ca.gov/default.htm, however, State law requires all DVBE applicants to submit specific support documentation to the Office of Small Business and Disabled Veterans Business Enterprise Services (OSDS).

2. DVBE Incentive

a. A DVBE Incentive will be granted to Bidders in accordance Section 999.5(a) and (d) of the Military and Veterans Code and California Code of Regulations §1896.98 et seq.

b. The DVBE Incentive will be applied during the bid evaluation process and will only be applied to responsive bids from responsible Bidders proposing the percentage(s) of DVBE Participation for the DVBE Incentive specified in the solicitation.

c. The incentive will be applied when a Bidder’s DVBE Participation meets or exceeds the DVBE Participation Requirement, in an attempt to displace the apparent low Bidder. However, DVBE Participation of 1% or greater of the value of their bid is required to qualify for the DVBE Incentive.

d. The percentage of DVBE Incentive will be equal to percentage of a Bidder’s

DVBE participation (rounded to the nearest two decimal places) and subject to a minimum of 1%, a maximum of 5%, and will not exceed $500,000. Bids with DVBE participation of greater than 5% will be calculated with a maximum of 5% Incentive and will not exceed $500,000.

e. For every Bidder qualifying for the DVBE Incentive, the amount (dollar value) of the incentive is computed using the qualifying Bidder’s percentage of DVBE incentive and the lowest responsive and responsible bid price. Calculations to determine adjusted bid price are for consideration only. Bids will be awarded at the actual bid amount as verified by the State.

f. A certified Small Business may only be displaced by another certified Small

Business with a higher percentage of DVBE participation and a lower adjusted bid price.

Examples of the DVBE Incentive program being applied:

http://www.eprocure.dgs.ca.gov/default.htm

Example (1)

#1 Low Bid $950,000

#2 Low Bid (with a 5% DVBE participation) $975,000 Less the Incentive (5% of $950,000) - 47,500 New Low Bidder (for analysis only) $927,500 Award is to #2 Bidder for $975,000.

Example (2)

#1 Low Bid (with a 3% DVBE participation) $1,250,000 (Less 3% of $1,250,000) - 37,500 Adjusted bid for comparison $1,215,500

#2 Bid (with a 5% DVBE participation) $1,300,000 (Less 5% of $1,250,000) - 62,500 Adjusted bid for comparison $1,237,500

Bidder #1 retains “low bid” status due to the 3% DVBE participation.

3. Program Assistance

a. To obtain additional information on the DVBE Participation Program, please refer to the preceding section number 1.a. or contact the:

Department of General Services Office of Small Business and DVBE Services The Ziggurat, 707 Third Street, Suite 1-400, MS 210 West Sacramento, CA 95605 24-hour information/documents request system: (916) 322-5060 Receptionist: (916) 375-4940 Fax: (916) 375-4950 Homepage: www.pd.dgs.ca.gov/smbus

b. DVBE questions or requests for assistance regarding the DVBE Program should be directed to the following Contracts Officer:

Administration Division - OBAS Contract Services Section Attn: Gail Lunn, Contracts Analyst 707 Third Street, Suite 2-300, MS 508 West Sacramento, CA 95605

(916) 376-1756 Fax: (916) 376-1778 gail.lunn@dgs.ca.gov

If Bidders are unable to reach the above contact, inquiries should then be directed to the backup Contracts Officer at the same location and fax:

Attn: Melanie, Contracts Manager

(916) 375-4015 melanie.zbur@dgs.ca.gov http://www.pd.dgs.ca.gov/smbus mailto:yhazewood@dgs.ca.gov mailto:melanie.zbur@dgs.ca.gov

F. Sample Standard Agreement (Std. 213)

The sample of the Standard Agreement (Std. 213) is not to be returned as part of the bid.

The Agreement specifies the Scope of Work and other provisions that are applicable to this solicitation. Although it is anticipated that the “Sample Standard Agreement” will be the Agreement generated from this IFB, be advised that it is a sample and the State reserves the right to make revisions.

The sample agreement consists of the Std. 213 cover page followed by:

Exhibit A, Scope of Work Exhibit B, Budget Detail and Payment Provisions Attachment I – Cost Worksheet Attachment II – Contractor’s Standard Published Schedule of Fees & Services Exhibit C, General Terms and Conditions Exhibit D, Special Terms and Conditions – Compliance Language Exhibit E, Additional Provisions

G. Required Attachments

Bidders must submit a cover letter, table of contents and narrative as outlined in

Section D, Bid Requirements and Information, Item 4, Cost Detail, Off-Site Fabrication, and Minimum Content Requirements. In addition, the following documents are required and must be included in any bid submitted:

1. Required Attachment Checklist

The Required Attachment Checklist, Attachment 1, contains a list of mandatory items to be submitted as part of the bid package. This checklist shall be submitted and the Attachments listed on the Checklist shall be included in the order listed on the checklist.

2. Cost Worksheet

The Cost Worksheet, Attachment 2, is used by the Bidder to calculate the cost portion of the bid. Attachment 2 “Cost Worksheet” shall include the line item numbers as well as the description, unit, cost ($) per unit, estimated quantity, and total. The Cost Worksheet is provided as a separate electronic bid package attachment in Microsoft Excel format. Bidder should be able to insert cost per unit and the total column should populate. Bidder is responsible to verify that calculations are correct and that totals are summarized accurately. Totals will be verified by the State. Bidder to sign Cost Worksheet, where indicated.

3. Contractor’s Certification Sheet

a. The Contractor’s Certification Sheet, Attachment 3, attests to the fact that the

Bidder has included attachments, authorizes verification of information within the bid; provides Bidders information, and provides any professional registration licenses that may be required. If the Bidder’s firm name on the Contractor’s Certification Sheet does not match the Bidder’s firm name of Attachment 7 “Std. 204 Payee Data Record,” an explanation shall be included in the cover letter.

b. Includes a section for Bidder to request California Small Business status, Disabled Veteran Business Enterprise status, and Disabled Veteran Business Enterprise Incentive based on DVBE goal participation.

4. References

a. Bidders shall submit References, Attachment 4, as part of the bid, listing three references for the State to use to verify information given within the bid.

Bidders’ references must be customers for whom work similar to this IFB was performed. If the Bidder has provided services to any governmental entity, at least one of the references must be a governmental customer. In the description of services provided, Bidders are to include the contract start and completion dates, and the title of reports issued.

b. If potential subcontractors will be providing MT&IS, Bidder shall make extra copies of Attachment 4, “References” to use for the submittal of subcontractor references.

5. Subcontractors

a. Bidder’s attention is directed to Labor Code Section 1771.1, relating to inadvertent errors in the listing of subcontractors not currently registered with the Department of Industrial Relations.

b. For all subcontractors, Bidders shall include a listing of the name, address, phone number, applicable licenses and/or certifications, a clear description of the services each will provide, the portion of work that will be performed by each subcontractor listed as well as the method used to secure subcontractors services (Attachment 5). Failure to list the kind of work, name, or location shall cause the bid to be rejected as non-responsive.

c. At the option of the State, Contractor may be requested to subcontract services to be performed over 100 miles from work site, out of state, and/or out of country at the rates Contractor bid. The State also reserves the right to competitively bid or have Contractor competitively bid services in excess of 100 MapQuest® miles from work site. Subcontracted testing firms must comply with or be equal to DSA LEA program standards.

d. If the DVBE requirement is met through the use of a subcontractor, both

Attachment 5 “Subcontractors” and Attachment 6 “DVBE Participation Program Summary” must be completed and submitted.

e. If subcontractors will be providing materials testing, subcontractors shall meet

DSA LEA program requirements, or equal, and the Bidder shall submit a copy of each subcontractor’s current DSA LEA program approval or Extension letter.

(See the following paragraph #7). Such subcontractors must have a minimum of three (3) years of experience directly related to the services required in this

IFB.

f. If subcontractors are for the Geotechnical Engineer or Civil Engineer, Bidder must submit subcontractors’ resumes and the professional license number(s).

6. Payee Data Record (Std. 204)

a. Bidders must complete and submit a signed and dated Payee Data Record

(Std. 204) which is required in lieu of IRS W-9 when doing business with the State of California. The purpose of the Std. 204, Attachment 7, is to facilitate the collection of taxpayer identification data to determine if the Bidder is subject to State income tax withholding pursuant to California Revenue and Taxation Code Sections 18662, 18805 and 26131. If the Bidder’s firm name on the Std. 204 does must match the Bidder’s firm name of Attachment 3 “Contractor’s Certification Sheet,” an explanation shall be included in the cover letter. This form can also be found on the Internet at www.osp.dgs.ca.gov under the Forms Management Center’s Homepage for Std. Forms.

b. The Std. 204 is not to be completed for subcontractors or suppliers.

7. Laboratory Evaluation Acceptance Letter

a. Bidder must submit evidence of DSA LEA program approval. This is to be demonstrated by submitting a current LEA Acceptance or Extension letter from Division of State Architect, Office of Regulatory Services. Refer to Attachment 8 for sample required documents. Failure to submit verifiable DSA LEA program approval documentation is a basis for rejection of the bid.

If a current DSA LEA Extension letter is submitted, the Bidder shall also submit its latest DSA LEA Acceptance letter together with a copy of the list identifying MT&IS for which the Bidder has been accepted.

8. Contractor’s Standard Published Schedule of Fees & Services

Bidder must submit the latest copy of the firm’s Standard Published Schedule of

Fees & Services as Attachment 9 to the bid submittal. This submission shall be used for those services not included in Exhibit A – Scope of Work and Exhibit B, Attachment I, Cost Worksheet. See Exhibit B – Budget Detail and Payment Provisions.

9. Resumes

Bidder must submit resumes of key personnel, including subcontractors if applicable, involved in providing the services as described herein. The resumes, submitted as Attachment 10, must be for all persons identified in the narrative portion of the bid that will perform major responsibilities and functions during the project. Resumes must be submitted for the Geotechnical and Civil Engineers.

http://www.osp.dgs.ca.gov/

STANDARD AGREEMENT

STD 213 (Rev 06/03) AGREEMENT NUMBER

REGISTRATION NUMBER

1. This Agreement is entered into between the State Agency and the Contractor named below:

STATE AGENCY'S NAME

Department of General Services, Real Estate Services Division

CONTRACTOR'S NAME

2. The term of this

Agreement is:

Upon Department of General Services, Office of Legal Services approval to

XXXXXXX.

3. The maximum amount of this Agreement is:

$ Dollars and no cents based on the State’s estimate of the value of the work.

4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement.

Materials Testing and Inspection Services – PROJECT #126748 Grass V alley Field Office Replacement, Grass Valley, Nevada County, CA

Exhibit A – Scope of Work 12 pages Exhibit B – Budget Detail and Payment Provisions 5 pages Attachment I – Cost Worksheet 3 pages Attachment II – Contractor’s Standard Published Schedule of Fees & Services Exhibit C* – General Terms and Conditions GTC 610 Check mark one item below as Exhibit D:

X Exhibit – D Special Terms and Conditions (Attached hereto as part of this agreement) 3 pages Exhibit – D* Special Terms and Conditions Exhibit E – Additional Provisions 4 pages

Items shown with an Asterisk (*), are hereby incorporated by reference and made part of this agreement as if attached hereto.

These documents can be viewed at www.ols.dgs.ca.gov/standard+language

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

CONTRACTOR California Department of General Services Use Only

CONTRACTOR’S NAME (if other than an individual, state whether a corporation, partnership, etc.)

BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING

ADDRESS

AGENCY NAME

Department of General Services, Real Estate Services Division BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING

Exempt per: Project Mgmt. and Development Branch

ADDRESS

707 Third Street, 4th Floor West Sacramento, CA 95605 http://www.ols.dgs.ca.gov/standard+language

Invitation For Bids RESD PMDB-15-005M Agreement Number MT&IS Grass Valley Field Office Replacement Exhibit A

EXHIBIT A

SCOPE OF WORK

The Grass Valley Field Office Replacement project comprises labor, material and services necessary for: Site work and construction of a new 8,032 square feet, full-service DMV field office facility consisting of public service area, work area, and employee office space including break room and locker room. The site is approximately 1.42 acres. The new DMV Field office structure consists of masonry, metal roofing, insulation, doors, windows, hardware, finishes, specialties, blinds, fire suppression, mechanical, electrical, utilities, etc. Most finishes are of a standard office type in nature with the exception of the flooring in the public service area will be terrazzo. The scope also includes paved drive test staging areas, motorcycle skills testing area, a trash/recycle enclosure, surface parking, fencing/gates, utilities, site work and landscaping.

Site work also includes a storm water detention system, manhole/lift station with pump and other items of work necessary for the completion of the project. Also included in the demolition of the existing DMV facility is the abatement of hazardous materials.

MT&IS shall be in conformance with the Project working drawings, specifications and project manuals for the project, unless otherwise directed by the State.

1. Contractor Responsibilities. Contractor agrees to:

a. Accept work under this Agreement only when there is not an…