Invitation and Specs for Bid #25-ENG-02.pdf

INVITATION TO BID

Bids will be received by the Board of County Road Commissioners of the County of Kent, 1900 4 Mile Road NW, Walker, Michigan 49544 until Tuesday, July 29, 2025, 8:30 AM deadline, at which time they will be publicly opened and read.

Bid #25-ENG-02: Corrugated Metal Pipe

2025 Requirements, As Needed, w/ a One-Year Renewal Option

All vendors must register and submit their bid on KCRC’s Bidnet Direct site located at https://www.bidnetdirect.com/mitn/kentcountyroads. Submittals must be completed on the site by 8:30 AM on Tuesday, July 29, 2025.

If Bidnet Direct is not accessible for you to send KCRC your bid, and you require accommodations, please contact purchasing@kentcountyroads.net or (616) 242-6928. KCRC will work with you to make sure you have the opportunity to submit a bid.

The Board reserves the right to reject any and all bids or to waive irregularities therein, and to accept any bids which, in the opinion of the Board, may be most advantageous and to the best interest of the County. This contract will be considered for award on Tuesday, August 26, 2025.

BOARD OF COUNTY ROAD COMMISSIONERS

OF THE COUNTY OF KENT

By: Rob VerHeulen, Chair

If you plan to submit a bid, please acknowledge the receipt of this invitation to bid by responding through the BidNet Direct site or emailing purchasing@kentcountyroads.net. This allows KCRC to be in contact with you for any future communication throughout the bid process.

https://www.bidnetdirect.com/mitn/kentcountyroads mailto:purchasing@kentcountyroads.net

INSTRUCTION TO BIDDERS

Bids will be opened at the offices of the Board of County Road Commissioners of the County of Kent, State of Michigan located at 1900 4 Mile Road NW, Walker, MI 49544.

Refer to the INVITATION TO BID for the exact timing and for the identification of the bid as related to furnishing materials, services, equipment, work and/or supplies with the terms, conditions, specifications, drawings, plans, and special provisions as stated herein and hereto attached.

The Kent County Road Commission’s process is to open and read the bids, and then refer the bids to Staff for tabulation and analysis. During this period, the files are closed until this action is complete. Copies of the bid tabulations are made available only once the review is complete, upon the request to Purchasing, by email at purchasing@kentcountyroads.net.

1. All bids must be submitted on the Board's bid pricing sheet that was provided. The bid shall be legibly prepared in ink or typed out. Erasures or alterations must be initialed by the respondent.

2. Specifications and plans should not be returned with bid, unless otherwise stated herein.

3. Bids shall be sent to KCRC through the BidNet Michigan Inter-governmental Trade

Network (MITN) at https://www.bidnetdirect.com/mitn/kentcountyroads. If that is not applicable for the bidder to submit their bid, please contact Purchasing for assistance.

4. KCRC officially distributes bid documents through the Michigan Intergovernmental Trade

Network (MITN). Copies of documents obtained from any other source are not considered official copies. Only those vendors who obtain documents from either KCRC Purchasing or the MITN system is guaranteed access to receive addendum information, if such information is issued.

5. Bids will not be accepted after the time designated for the opening of the bids. The respondent shall assume full responsibility for delivery of bids prior to the appointed time for the opening and shall assume the risk of late delivery or non-delivery regardless of the manner he/she employs for the transmission thereof.

6. No responsibility shall attach to the Road Commission or their representatives for premature opening or non-receipt of any bid which is not properly addressed, delivered, or identified. A confirmation of receipt of emailed bids received will be sent.

7. It is understood the Board is a governmental unit, and as such, is exempt from the payment of all state and federal taxes, except as allowed by the regulatory agencies to be included in the cost of materials and services.

8. The respondent, by submission of a bid, declares the bid is made without collusion with any other person or entity, and agrees to furnish all items and services in strict adherence with all applicable federal, date and local laws, regulations, codes and ordinances.

9. The Board reserves the right to reject any and all bids, to waive any irregularities therein, and to accept any bid which, in the opinion of the Board, may be most advantageous and to the best interest of the Kent County Road Commission. In case of error, in the extension of prices in the bid or other arithmetical error, the unit prices will govern.

https://www.bidnetdirect.com/mitn/kentcountyroads

Specifications for Bid #25-ENG-02:

Corrugated Metal Pipe

It is the intent of the Kent County Road Commission to purchase its 2025 requirements of corrugated metal pipe from a selected source or sources.

Scope: Specifications shall cover spiral and riveted culvert pipe, connecting bands, standard flared ends, structural plates and box culverts for field assembly made from corrugated galvanized steel, aluminum alloy and all other related elements.

General Specifications

A. Quantities:

1. Quantities will be ordered on an "as needed" basis.

2. No blanket purchase order number will be issued for the year. Each purchase will require a number to be issued at time of purchase.

B. Delivery:

Material shall be subject to F.O.B. delivery to any Road Commission District Garage or job location within Kent County under the following conditions:

1. District Garage Address

Central Complex 1900 4 Mile Road NW Walker, MI 49544

North Complex 11777 White Creek Avenue Cedar Springs, MI 49319

South Complex 4949 Tim Dougherty Drive S.E.

Grand Rapids, MI 49512

Southwest Complex 131 84th Street SW Byron Center, MI 49315

2. Notification by phone shall be given by the supplier at least 48 hours prior to delivery at designated location. Please call Purchasing at (616) 242-6927 or (616) 242-6928.

3. Delivery under normal conditions will be accepted only between the hours of 7:30 am and 2:00 pm, Monday through Friday, holidays excepted.

4. Qualifications to be considered at time of bid review must be included.

5. Delivery must be made by equipment with open trailers having removable sides.

Material delivered in enclosed trailers will be rejected. Pipes and/or pieces must NOT be banded or nested in a quantity over 15,000 pounds.

C. Inspection:

1. Material will be subject to inspection by the Kent County Road Commission upon delivery.

2. If material fails to meet the requirements of the specifications and as bid, they will be rejected and returned to the Vendor at the Vendor's expense without any charges incurred by the Road Commission.

3. No payment will be made until material has been delivered, inspected and accepted.

D. Price:

1. Price list shall state bid prices FOB delivery destination Kent County Road Commission District Garage or job site location as described above.

2. Price (less all state and federal taxes) shall be per foot of length or per piece/assembly as applicable.

3. Firm price for calendar 2025 requirements must be bid or the bid will be rejected.

4. Cash Discounts will be considered in the determination of the low bidder provided discounts are based on periods of 30 days after acceptance of goods, or billing on bidder's invoice, whichever is later. The Road Commission reserves the right to net out the cash discount when evaluating the bid. If no cash discount is indicated in the space provided in the Bid Document, the terms will be considered as net 30 days.

E. Optional Tariff Adjustment Clause

1. Purpose:

This clause allows bidders to account for potential changes in U.S. import tariffs on steel or aluminum materials used in the manufacture of corrugated metal pipe, without affecting the firm base bid price required under Section D.3 of the General Specifications.

2. Clause Language:

The undersigned bidder acknowledges that all bid prices submitted in response to this bid are firm and fixed for the 2025 contract period, as required by the Kent County Road Commission. However, the bidder may elect to include the following separate tariff adjustment provision:

a. Tariff Adjustment Election

a. The bidder elects to include a separate tariff adjustment provision.

b. The bidder declines to include a tariff adjustment provision and assumes all tariff-related risk.

b. Adjustment Scope:

If, after the bid submission date and prior to final delivery, there is a documented change in U.S. import tariffs on steel or aluminum that directly impacts the cost of materials used in the production of corrugated metal pipe, the bidder may submit a separate written request for a price adjustment.

3. Documentation Requirements:

Any request for tariff-related adjustment must include:

Official notice of the tariff change (e.g., U.S. Federal Register or U.S. Customs and Border Protection bulletin).

a. Supplier documentation showing the direct cost impact of the tariff change on the affected materials.

b. Detailed calculation of the requested adjustment, limited to the actual increase in material cost attributable to the tariff change.

4. Review and Approval:

The Kent County Road Commission reserves the right to review, verify, and approve or deny any tariff adjustment request at its sole discretion. Approval of any adjustment shall not be unreasonably withheld if sufficient documentation is provided.

5. Non-Impact on Base Bid:

All base bid prices submitted shall remain unchanged and binding. Any approved tariff adjustment shall be processed as a separate line item and shall not affect the evaluation or comparison of bids.

F. Bid Literature:

1. EACH BIDDER MUST SUBMIT COMPLETE PRICE LISTS FOR EACH CATEGORY,

TYPE AND SIZE OF AVAILABLE MATERIAL AS HIS/HER "BASE PRICE" FOR

CULVERT PIPE, PIPE ARCHES, MULTIPLATE, & ETC.

2. Each bidder must submit a composite percentage to be applied to the above "base price" which percent shall include any discount or adjustment factors. This percentage shall be developed for each category of material that is presented for consideration.

3. Whenever items are factory sub-assembled as furnished, or are including standard fasteners as furnished, or other such qualifications, this fact must be noted in the price list.

G. Renewal Options:

1. The Road Commission reserves the right to renew the contract for an additional one-year term (2026), upon mutual agreement of both parties. Pricing, terms and conditions of the first year of contract will remain the same for the one-year renewal period.

H. Insurance Requirements:

1. To the fullest extent permitted by law, the Contractor shall indemnify and hold harmless the Kent County Road Commission and its agents and employees from and against all claims, damages, losses and expenses including, but not limited to, attorneys’ fees arising out of or resulting from the performance of this Contract including claims, damages, losses and expenses attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, but only to the extent caused by the fault, negligent acts, or omissions of the Contractor, a Subcontractor, anyone directly or indirectly employed by them or anyone for whose acts they may be liable, regardless of whether or not such claim, damage loss or expense is caused in part by the parties indemnified hereunder.

This obligation does not include an obligation to indemnify the parties, indemnified hereunder for their sole negligence and shall not be construed to negate or modify other rights or obligations of indemnity that otherwise exist as to the parties or persons described herein, arising out of and during the progress and to the completion of work all in accordance with Public Act 468 of 2012 and the 2012 Michigan Department of Transportation’s “Standard Specifications for Construction”, Division 1, paragraph 1.07.10 with the following minimum requirements:

Workman's Compensation Statutory Coverage

Bodily Injury and Property Damage Other Than Automobile:

Each Occurrence $1,000,000 Aggregate $2,000,000 Bodily Injury Liability and Property Damage Liability Automobile:

Bodily Injury Liability $500,000 Each Person, Each Occurrence $1,000,000 Property Damage Liability $1,000,000 Each Occurrence

Combined Single Limit for Bodily Injury and Property Damage Liability Each Occurrence $2,000,000

Insurance Certificate declaring Kent County Road Commission as additional insured, not certificate holder, must be issued and shall become part of the contract.

2. Contractor shall maintain current up-to-date insurance coverage during the term of the contract and failure to do so shall result in termination of said contract.

3. Certificate must be submitted within fifteen days upon notification of award of Contract and prior to Contract signing.

I. Submission of bid will be construed as a conclusive presumption that the Contractor is thoroughly familiar with the bid requirements and specifications and that he/she understands and agrees to abide by each and all of the stipulations and requirements contained therein.

J. “The KCRC, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC

2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of gender, disability, race, color, or national origin in consideration for an award.”

During the performance of this contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the “contractor”) agrees as follows:

1. Compliance with Regulations: The contractor shall comply with the Regulations relative to non-discrimination in Federally-assisted programs of the Department of Transportation, Title 49, code of Federal Regulations, Part 21 as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract.

2. Non-discrimination: The contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor shall not participate either directly or indirectly in the discrimination prohibited by section 21.5 of the Regulation, including employment practices when the contractor covers a program set forth in Appendix B of the Regulations.

3. Solicitations for Subcontracts, Including Procurements of Materials and

Equipment: In all solicitations either by competitive bidding or negotiation made by the contactor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the contractor of the contractor’s obligations under this contract and the Regulations relative to non-discrimination on the grounds of race, color, or national origin.

4. Information and Reports: The contractor shall provide all information and reports required by the Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Kent County Road Commission to be pertinent to ascertain compliance with such Regulations or directives. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information, the contractor shall so certify to the State highway department, or the Federal Highway Administration as appropriate, and shall set forth what efforts it has made to obtain the information.

5. Sanctions for Non-compliance: In the event of the contractor’s non-compliance with the non-discrimination provisions of this contract, the Kent County Road Commission shall impose such contract sanctions as it or the Federal Highway Administration may determine to be appropriate, including, but not limited to:

(a) Withholding of payments to the contractor under the contract until the contractor complies, and/or

(b) Cancellation, termination or suspension of the contract, in whole or in part.

6. Incorporation of Provisions: The contractor shall include the provisions of paragraphs (1) through (6) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontract or procurement as the Kent County Road Commission may direct as a means of enforcing such provisions including sanctions for non-compliance: Provided, however, that, in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request the Kent County Road Commission to enter into such litigation to protect the interests of the County, and, in addition, the contractor may request the State highway department to enter into such litigation to protect the interests of the State and/or the United States to enter into such litigation to protect the interests of the United States.

Technical Specifications

A. Standard Specifications:

1. All material shall comply with the Michigan Department of Transportation 2020 "Standard Specifications for Highway Construction", Section 909.

2. Where the Standard Specifications are referred to, the Michigan Department of Transportation, the 2020 Standard Specification for Construction shall be used.

B. Metal culvert pipe shall be of pitch dimension 2 2/3" x 1/2" deep or 3" x 1" deep and so noted in the bid price schedules as to availability of each pitch.

C. Spiral pipe with one foot re-rolled ends at each end.

D. All types of Standard Flared Ends shall be bid and are to be sub-assembled ready for installation with all necessary standard fasteners.

E. All types of Standard Connecting Bands shall be bid and are to be as required with all necessary standard fasteners (2' wide bands).

Currently we use an annular band.

F. Multi-structural plates and box culverts shall be bid and shall be furnished as required with all necessary quantities and sizes of standard fasteners suitable for the design and with suitable installation/assembly instructions. Each plate shall be marked with gauge number, bundled into convenient handling quantities, and banded.

G. Plain and coated condition of material shall be bid.

Note: Questions concerning specifications should be directed to Erik Easterly, PE, Director of Engineering, at 616-242-1140 or by email at eeasterly@kentcountyroads.net.

mailto:easterly@kentcountyroads.net

Bid Pricing Sheet for Bid #25-ENG-02:

Spiral Pipe with Rerolled Ends - 2 2/3” x 1/2" Corrugation KCRC Cost Per Foot 12 ga.

12" $__________

15" $__________

18" $__________

24" $__________

30" $__________

36" $__________

42” $__________

48” $__________

54” $__________

Cost for Bands 2' wide $____________________

End Sections KCRC Cost Each Type

12" $__________ I

15" $__________ I

18" $__________ I

24" $__________ I

30" $__________ II

36" $__________ II

42” $__________ II

48” $__________ II

54” $__________ II

End Section Grates KCRC Cost Each

12” $

15” $

18” $

24” $

30” $

36” $

42” $__________

48” $__________

54” $__________

Discount for pick up at vendor’s facility

Have you enclosed lists and prices per General Specifications - Section E? Yes____ No_____

Have you chosen to opt in to the separate tariff adjustment provision or decline?

Accept_______ Decline_______

Firm Price Period

Delivery Lead Time

Delivery as Specified

Cash Discounts will be allowed for prompt payment as follows: % cash discount if paid within 30 days from delivery and acceptance of goods or completion of service. (See Item Cash Discounts under Specifications, D4)

Company Name

Company Address

Telephone Number Fax Number

Email Address

Signature & Title of Authorized Agent written printed/typed

Date

Federal Employer ID#

OF THE COUNTY OF KENT