WOODROW W. KEEBLE MEMORIAL HEALTH CARE CENTER

INDIAN HEALTH SERVICE

STATEMENT OF WORK – INVENTORY SYSTEM

Background:

The mission of the Sisseton Indian Health Service is to provide the best possible healthcare services to the Native American population on the Sisseton Wahpeton Sioux Tribe Reservation. To achieve this mission the Service Unit has identified the need for a Non-Personal Service Contract for supply inventory system for the Property & Supply Department.

PURPOSE/OBJECTIVE:

The Purpose of this acquisition is to provide monthly license and support of software program for inventory. Alternatively, provide four (4) hours of training via webinar online for licensee and staff at no additional charge at Woodrow Wilson Keeble Memorial Health Care Center

IHS at Sisseton, South Dakota.

Contractor Responsibilities:

1. The Contractor provides license and support for their software program for inventory management control.

2. The Contractor will install the Licensed Software within 10 business days of the effective date of the new contract award

3. Provide training via webinar online for licensee and staff at no additional charge.

4. Upon instillation date the licensed software on the hardware, licensee shall inspect and test the capabilities of the licensed software to determine that the licensed software performs as warranted.

Technical Requirements:

The Contractor will possess the knowledge and skills to complete the work described in the

Contractor Responsibilities above.

PERIOD OF PERFORMANCE:

The period of performance of this acquisition will be one year from date of award.

CONTRACTOR PERFORMANCE CONDITIONS AND RESPONSIBLITIES:

The contractor is responsible for maintaining satisfactory standards of conduct, competence, appearance and integrity.

Contracting Officer’s Representative Designation

The Contracting Officer’s Representative (COR) representing the Government for the purpose of this contract shall be designated in writing by the Contracting Officer at the Great Plains Area

Indian Health Service.

The COR is responsible for:

1. Monitoring the Contractor’s technical progress including surveillance, assessment, and performance and recommending to the Contracting Officer changes in requirements,

2. Interpreting Statement of Work.

3. Performing technical evaluation as required.

4. Performing technical inspection and acceptance required by this contract.

5. Assisting the Contractor in the resolution of technical problems encountered during Performance.

6. Serving as systems manager to ensure compliance with the Privacy Act.

Contracting Officer’s Representative (COR):

The person identified below is hereby designated as the COR for this contract. The responsibility of the COR (or its duly representative) is to ensure that the Government technical objectives are met. The COR will provide necessary information, direction, coordination, etc., within the contractual work description. Issuance of changes which affect the articles, terms, or conditions of this contract will be accomplished through the Contracting Officer who is the only party authorized to bind the Government to the contract.

Ella Greybuffalo, ASA, COR III Woodrow W. Keeble Memorial Health Care Center Indian Health Service 100 Lake Traverse Drive Sisseton, SD 57262 Phone: (605)742-3862 Email: Ella.Greybuffalo@ihs.gov

Payment Process:

A purchase order will be used to pay for these services. The Contractor shall submit an original invoice monthly in the electronic invoicing system called IPP (Invoice Processing Platform).

HHSAR 352.232-71 Electronic Submission of Invoice Payment Requests (Feb 2022)

(a) Definitions. As used in this clause-Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract. (b) Except as provided in paragraph

(c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov mailto:Ella.Greybuffalo@ihs.gov or any successor site. (c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures. (d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(END OF CLAUSE)

Unless otherwise agreed to by the contracting officer per HHSAR 352.232-71(c), the use of IPP shall take precedence over previously established invoicing procedures." In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum "Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing" directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors.

Invoices submitted under any award will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests. IPP is a secure, web-based electronic invoicing system provided by the U.S.

Department of the Treasury's Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL).

If your organization is already registered to use IPP, you will not be required to re-register-however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date. The IPP website address is: https://www.ipp.gov

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at

(866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov.

The invoice MUST include the following for the payment process:

1. Contractor/Vendor Name

2. Mailing Address

3. Telephone Number

4. Tax Identification Number

5. Invoice Number and Date

6. Description of Services Provided, Quantity, Unit of Issue, Unit Price, and Total Dollar

Amount Due.

7. UEI Number (Unique Entity Identifier Number)

Payment shall be made by the:

Great Plains Area Indian Health Service Division of Financial Management 114 5th Ave SE - Room 309 Federal Building

Aberdeen, South Dakota 57401 mailto:IPPCustomerSupport@fiscal.treasury.gov

Authority:

1.1. No person other than the Contracting Officer has the authority to bind the Government with respect to this contract.

1.2. No action or omission of any government employee or representative other than the Contracting Officer shall increase or decrease the scope of this contract or shall otherwise modify the terms and conditions of this contract.

1.3. In no event shall any of the following be effective or binding on the Government or imputed to the Contracting Officer with respect to this contract

1.3.1 An understanding or agreement between the Contractor and anyone other than the Contracting Officer;

1.3.2 A purported modification or change order issued by anyone other than the Contracting Officer

1.3.3 A promise by anyone other than the Contracting Officer to provide additional funding or make payments: or

1.3.4 An order, direction, consent, or permission from anyone other than the Contracting Officer to:

1.3.4.1 Incur costs in excess of a specified estimated cost, allotment of funds, or Other ceiling: or

1.3.4.2 Expend hours in excess of a specified level of effort