INV

BL117-22

October 12, 2022

INVITATION TO BID

BL117-22

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified contractors for the Purchase and Installation of Guardrail and Fencing on an Annual Contract with three

(3) renewal options for the Department of Transportation.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Company Name. Bids will be received until 2:50 P.M. local time on November 08, 2022 at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. Apparent bid results will be available the following business day on our website www.gwinnettcounty.com.

Questions regarding bids should be directed to Lindsey Gravitt Purchasing Associate II, at lindsey.gravitt@gwinnettcounty.com or by fax at 770-822-8735, no later than 3:00 P.M., October 26, 2022. Bids are legal and binding upon the bidder when submitted. All bids should be submitted in duplicate.

Successful contractor will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department, and must have an A.M.

Best rating of A-5 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the contractor submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids, to waive technicalities, and to make an award deemed in its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the lowest responsive, responsible bidder(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a bid will be notified via email. We look forward to your bid and appreciate your interest in Gwinnett County.

Lindsey Gravitt Purchasing Associate II

The following pages should be returned in duplicate as your bid: Bid Schedule, Pages 8-10 References, Page 11 Contractor Affidavit & Agreement, Page 12 Ethics Affidavit, Page 13 http://www.gwinnettcounty.com/ mailto:lindsey.gravitt@gwinnettcounty.com

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BIDDERS ARE ADVISED TO THOROUGHLY UNDERSTAND THE GENERAL CONDITIONS AND SPECIAL PROVISIONS

PRIOR TO SUBMITTING THEIR BID.

A. QUALIFICATIONS

1. Bids will be considered only from experienced and well equipped Contractors engaged in work of this type and magnitude.

2. Bidders may be required to submit evidence setting forth qualifications, which entitle bidder consideration as a responsible Contractor. A list of work of similar character successfully completed within the last two years may be required giving the location, size and listing equipment available for use on this work. Before accepting any bid, the County may require evidence of the Contractor's financial ability to successfully perform the work to be accomplished under the contract.

B. COMMUNICATION WITH GWINNETT COUNTY REPRESENTATIVES

Individuals, firms and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee or other County representative without permission of the Purchasing Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final contract award by the Board of Commissioners. Violations will be reviewed by the Purchasing Director. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award.

C. RIGHTS RESERVED

1. Gwinnett County reserves the right to reject any or all bids, to waive informalities and to re-advertise. It is understood that all bids are made subject to this agreement, that Gwinnett County reserves the right to decide which bid it deems lowest and best, and in arriving at this decision, full consideration will be given to the reputation of the Bidder, his financial responsibility, and work of this type successfully completed.

2. Bidders are advised to examine the Plans and Specifications (for each project throughout the contract period) carefully and to make examinations of the Site of the proposed Work as necessary to familiarize themselves with local conditions which may affect the proposed work. Bidders are also advised to inform themselves fully in regard to conditions under which the Work will be performed. Gwinnett County will not be responsible for Bidder’s errors or misjudgment, nor for any information on local conditions or general laws and regulations.

3. Any unauthorized additions, conditions, limitations, or provisions attached to the Bid may cause the bid to be deemed non-responsive and may be cause for rejection. Gwinnett County reserves the right to waive informalities.

4. Gwinnett County reserves the right to reject any and all bids from any person, firm, or corporation who is in arrears in any debt or obligation to Gwinnett County, Georgia.

D. AWARD OF CONTRACT

The contract, if awarded, will be awarded to the lowest responsive and responsible Bidder.

E. TIME

1. Time is of the essence in this project. The successful bidder will be required to commence Work within ten

(10) calendar days from award, or within ten (10) days of each site authorization letter, and must carry on with the utmost diligence in order to complete the Work at the earliest possible date.

2. The initial contract period for this contract shall be February 16, 2023 through February 15, 2024 or upon award by the Board of Commissioners with the option to renew for three (3) additional one-year periods.

F. LOCATION AND SITE

1. The Sites of the proposed Work are at the various locations within Gwinnett County, Georgia. Sites will be added to this contract by request of Gwinnett County.

2. When given a listing of sites to complete, the Contractor is advised to visit the site and address any obstructions that may exist on the sites which would delay installation of guardrail. Sites will be marked by Gwinnett County for starting and stopping points.

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3. Information obtained from an officer, agent, or employee of Gwinnett County or any other person shall not affect the risks or obligations assumed by the contractor or relieve him from fulfilling any of the conditions of the Contract. The Contractor is responsible for inspecting all sites prior to construction. The failure of the contractor to familiarize himself shall in no way relieve him from any obligation in respect to this contract.

4. The Contractor shall inspect all easements and rights-of-way to ensure that Gwinnett County has obtained all land and rights-of-way necessary for completion of the Work to be performed pursuant to the Contract Document. The Contractor shall comply with all stipulations contained in easements acquired by the County. The Contractor shall not be entitled to damages for the failure of the County to obtain rights-of-way. The Contractor is responsible for the location of above and below ground utilities and structures, which may be affected by the Work.

G. ADDITIONAL WORK

Description: Any additional work performed by the Contractor that is not included under one of the bid unit prices in this contract will be paid for as an “extra” providing the work has been authorized in writing by the Engineer.

Payment: Such “extra” work shall be subject to payment as follows:

I. Labor – Shall be paid for at the bid unit prices for extra work, according to each worker’s position and will be paid to the nearest ¼ hour. Unless overtime work is specifically requested, and agree to in writing by the Engineer in advance, all extra labor work shall be paid at the bid regular hour rate. The bid cost shall include all items of labor, including, but not limited to: public liability and workmen compensation insurance, social security, and old age and unemployment insurance.

II. Materials – Any extra materials not covered under a bid unit price elsewhere in the contract shall be paid at the actual cost of the materials, as verified by the Contractor’s receipt of purchase, plus markup not to exceed ten percent (10%) for overhead and profit. Materials which are covered under a bid unit cost in the contract will be paid for at those bid prices.

III. Equipment (not normally required) - Charges for power tools and equipment shall not exceed the charges listed in the latest edition of “The Rental Rate Blue Book for Construction Equipment” as distributed by Primedia Information, Inc., (800-669-3282).

IV. The Contractor shall give the Engineer access to all accounts, bills, payrolls, and vouchers relating to any extra work. In addition, no claim for compensation for such extra work will be paid unless a written invoice fully itemized as to labor, materials, equipment, and other allowable costs, is presented to the Engineer within 45 days of the time the extra work was performed.

H. GUARDRAIL PROVIDED BY GWINNETT COUNTY:

On projects where the County will provide the guardrail and posts (reference Bid Schedule, Section B, Items 1 & 2), the material shall be located at the County’s District 5 Maintenance Facility, 4114 Arcadia Industrial Circle, Lilburn, Ga. Contractor will be expected to pick up the materials at this location. Compensation for the pickup of these materials, and delivery to the job site, shall be made on an hourly basis per the specifications for “Additional work.” All other work and materials involved in installing County provided guardrail and posts shall be included in the bid unit price per linear foot of installation, and no additional compensation will be made.

I. SHOULDER CONSTRUCTION:

1. In general, the Shoulder Construction work described herein shall be performed by the Contractor at locations, directed by the Engineer, where the existing shoulder grade and width are not adequate for guardrail installation. This work shall consist of preparation, construction, grading, seeding and mulching grass shoulders in conjunction with the guardrail installation. Unless otherwise specified, all work shall be in accordance with the Georgia Department of Transportation Standard Specifications.

2. The required procedures for Shoulder Construction shall be as follows:

I. Prior to installation of the guardrail, the Constructor shall place “Select Material-Class I or II in

BL117-22 Page 4 sufficient quantity to meet the lines and grades specified herein. Contractor will be required to provide this material, from off-site, and haul it to the job site, with all associated costs included in the bid unit price for “Shoulder Construction.”

II. The material shall then be thoroughly incorporated in to the existing shoulder and slope, to a depth of a least 6”, and then mixed until the materials are uniform and homogenous throughout. Any material containing roots, sticks, brush, stones greater than 2” diameter or other material which could interfere with mixing, planting and maintaining will be considered unsuitable; and must be removed by the contractor.

III. Contractor shall use the material to construct a shoulder that is flush with the level of the existing edge of pavement, or top of curb, whichever is applicable. Width of shoulder to be constructed will be as directed by the Engineer, and will vary, depending on field conditions and type of guardrail used, but is expected to be 10 feet wide or less. Material shall be tapered down from the edge of shoulder to existing ground line at a slope no steeper than 2:1.

IV. Contractor shall then roll the constructed shoulders and slope using approved equipment, with an effort to provide stabilization while allowing penetration and growth of the seeding.

V. Following the guardrail installation, the constructed areas shall be hydroseeded, fertilized and mulched, in accordance with Section 700 of the Georgia Department of Transportation Standard Specifications and maintained by the Contractor until sufficient permanent growth cover is established, including regarding and reseeding, if necessary, at no additional cost to Gwinnett County. In areas subject to high volumes of water runoff, the contractor will, when directed by the Engineer, install silt fence, and/or erosion control netting to help establish vegetation. Cost of this material and its installation shall be incidental to shoulder reconstruction, with no additional compensation paid. NOTE: If the timing of the shoulder reconstruction and seeding operation is such that it is not the proper season to plant permanent grass, the Contractor shall plant temporary annual rye grass to obtain stability. The affected area must then be sown with permanent material, as required, as soon as possible during the next growing season at no additional cost to Gwinnett County.

VI. The above work will be paid for as “Shoulder Construction-Cubic Yard”, based on cubic yards of material actually hauled into the job site. Bid unit price shall include, but not be limited to: All labor, materials and equipment for hauling, grading, placing and rolling the material: seeding, fertilizing and mulching, and all associated traffic control work.

VII. Gwinnett County reserves the right to construct any shoulders in-house as deemed practicable.

J. BIDDER'S NOTICE

Bidders are hereby notified and agree by submission of their bid, that should, after award of the Contract, additional items not listed in the Bid become necessary and require unit prices not established by the Bid, that the unit prices of such items shall be negotiated and shall be directly proportional to the established unit prices of similar items in the Bid. These additional items will be added to contract by approval of executed Change Order form.

K. COMPLIANCE WITH OSHA STANDARDS AND REGULATIONS

The Work connected with this Contract shall be performed in accordance with all applicable OSHA regulations and standards including any additions or revisions thereto until the job is completed and accepted by Gwinnett County.

L. GEORGIA DEPARTMENT OF TRANSPORTATION STANDARD SPECIFICATIONS

Unless otherwise directed, all work performed under this contract shall be in accordance with the Georgia Department of Transportation Standard Specifications, Construction of Roads and Bridges, 1993 Edition, and any supplemental specifications modifying them except as noted below and in the special provisions.

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Modifications of Standard Specifications

Section 101 Definition and Terms

Section 101.14 COMMISSIONER Delete in its entirety.

Section 101.22 DEPARTMENT Delete as written and substitute the following:

THE GWINNETT COUNTY BOARD OF COMMISSIONERS

Section 101.24 ENGINEER Delete as written and substitute the following:

THE GWINNETT COUNTY DIRECTOR OF TRANSPORTATION

ACTING DIRECTLY OR THROUGH HIS DULY AUTHORIZED

REPRESENTATIVE.

Section 101.26 EXTENSION Delete in its entirety.

AGREEMENT

Section 101.28 FORCE ACCOUNT Delete in its entirety.

Section 101.40 NOTICE TO CONTRACT Retain as written except notice to contractors and substitute the following:

ALL WORK TO BE PERFORMED UNDER THE CONTRACT.

Section 150 – TRAFFIC CONTROL Delete Section 150 and substitute the following:

The Contractor shall furnish, install, maintain and remove all necessary traffic signs, barricades, lights, signals, cones and other traffic control devices and shall include all flagging and other means for guidance and protection of traffic through the work zone in accordance with the Manual on Uniform Traffic Control Devices (MUTCD).

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SPECIAL PROVISIONS

Materials/Installation

All materials furnished and/or installed by the Contractor shall be furnished only from Georgia Department of Transportation certified sources or Gwinnett County Department of Transportation and shall be within the limits, tolerances, formulae, etc., as established by the Georgia Department of Transportation.

Materials and installation shall be per Georgia Department of Transportation specifications 643, 894 and detail 903IN. The quantities listed are only approximate. Actual usage will depend upon demand. Installation shall be per Georgia Department of Transportation specifications or by the direction of engineer.

Inspection Gwinnett County does not commit to have full time inspection or testing of the work while in progress or at sources of materials furnished. Any lack of inspection and/or testing will in no way relieve the Contractor of his responsibility and liability to provide quality workmanship in accordance with the Specifications.

Records The Contractor is required to maintain and make available to County auditors, complete records of the work covered, for the life of the Contract and for three years thereafter.

Terms In compliance with your Invitation to Bid, the undersigned, hereinafter termed the Bidder, proposes to enter into a Contract with Gwinnett County to provide the necessary machinery, tools, apparatus, and other means of construction, and all materials and labor specified in the Contract, or called for by the Drawings, or necessary to complete the Work in the manner therein specified within the time specified, as therein set forth, for:

Annual Contract for Guardrail Installation The Bidder has carefully examined and fully understands the Contract, Plans, Specifications, Instructions to Bidders, and other Documents hereto attached, and has made a personal examination of the Sites of the proposed Work, and has satisfied himself as to the actual conditions and requirements of the Work, and hereby proposed and agrees that if his bid is accepted, he will contract with Gwinnett County in full conformance with the Contract Document.

Unless otherwise directed, all work performed shall be in accordance with the Georgia Department of Transportation Standard Specification, Construction of Roads and Bridges, 1993 Edition, and any supplemental specifications modifying them except as noted below and in the special provisions. All traffic control will be supplied by the contractor and will conform to the manual on Uniform Traffic Control Devices. All materials used in the process of completion of the work included in the contract will be furnished from Georgia Department of Transportation certified suppliers only.

The quantities are approximate and may be increased or decreased as to any and all units as necessary to complete the construction of said Project without entitling the Contractor to any claim for extra compensation because of any injury, damage, or delay he may sustain on account of such increase or decrease. The Contractor shall be entitled to compensation on the foregoing unit prices only on the qualities of materials actually furnished and work actually done as determined and approved in writing by the Engineer through an inspection of the work completed.

In case of discrepancies between the figures shown in the unit prices and the totals, the unit prices shall apply and the totals shall be corrected to agree with the unit prices. It is the intent of this Bid to include all items of construction and all Work required and called for in the Specifications.

In accordance with the foregoing, the Contractor proposes to furnish and construct the items listed in the attached Bid Schedule for the unit prices stated. The Bidder agrees that the cost of any work performed, materials furnished, services provided or expenses incurred, which are not specifically delineated in the Contract Document but which are incidental to the scope, intent, and completion of the Contract, shall be deemed to have been included in the prices bid for the various items scheduled.

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Annual Contract for Handrail Installation-Price per Linear Foot Only

1. Install ADA compliant handrail – 2” steel tubing. Handrail must be primed and painted red. Post must be concreted in ground 18” except where a 4 bolt plated bottom is required around concrete or asphalt structures. Bolts shall have epoxy

2. Removing and replacing ADA handrail – Specs are same as above.

BL117-22 Page 8 Failure to return this page as part of the Bid document may result in rejection of Bid.

BID SCHEDULE

Delivery will be F.O.B. Destination to: Various locations throughout Gwinnett County.

Company Name

ITEM #

APPROX.

ANNUAL

QTY. UNIT DESCRIPTION

UNIT

PRICE

TOTAL

PRICE

SECTION A – Purchase and Installation of Guardrail

1. 5,000 LF “W” Beam Guardrail, Hardware & Post Included $ $

2. 150 LF “T” Beam Guardrail, Hardware & Post Included $ $

3. 40 Ea Guardrail Anchorage Type 1, All Hardware Included $ $

4. 40 Ea Guardrail Anchorage Type 12, All Hardware Included $ $

5. 10 Ea Guardrail Anchorage Max-Tension Median TL-3 System, all Hardware Included $ $

6. 10 EA

Guardrail Connection at Bridge End, to include all hardware $ $

7. 2000 LF Removal of Guardrail $ $

Section A Total $

SECTION B – Guardrail Installation (if County Provides Guardrail Hardware and Posts)

1. 1,500 LF “W” Beam Guardrail $ $

2. 100 LF “T” Beam Guardrail $ $

3. 2,500 Cu.Yd. Shoulder Construction $ $

Section B Total $

SECTION C – Purchase and Installation of Fence

1. 300 FT 4 Foot Chain Link Fence $ $

2. 300 FT 6 Foot Chain Link Fence $ $

3. 300 FT 8 Foot Chain Link Fence $ $

4. 300 LF 4 Foot Woven Wire Fence $ $

5. 300 LF Removal of Fence $ $

Section C Total $

SECTION D – Purchase and Installation of Handrail

1. 300 FT ADA Compliant Handrail $ $

2. 300 FT Remove and Replace ADA Compliant Handrail $ $

Section D Total $

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BID SCHEDULE

OPTIONAL

NOTE: Equipment (not normally required) will be provided at a cost not to exceed the rates listed in latest edition of “The Rental Rate Blue Book for Cost Recovery” by EquipmentWatch by Randall Reilly.

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive. Contract to begin February 16, 2023 or upon award.

Unless otherwise noted, quoted prices will remain firm for three (3) additional one-year renewal options. If a percentage increase or decrease will be a part of the renewal options for this bid, please note this in the space provided below together with an explanation.

Renewal Option 1: % Increase % Decrease

Explanation:

Renewal Option 2: % Increase % Decrease

Explanation:

Renewal Option 3: % Increase % Decrease

Explanation:

ITEM #

APPROX.

ANNUAL

QTY.

UNIT

DESCRIPTION UNIT

PRICE

TOTAL

PRICE

SECTION E – Additional Work

1. 50 HR Foreman $ $

2. 100 HR Laborer $ $

3. 100 HR Truck Driver $ $

4. 100 HR Operator $ $

Section D Total $

Sections A, B, C, D, E Total $

Extra materials( not covered under a bid unit price) to be paid at actual cost plus markup not to exceed 10%

Percent of Markup: _____ %

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BID SCHEDULE

Termination for Cause: The County may terminate this agreement for cause upon ten days prior written notice to the contractor of the contractor’s default in the performance of any term of this agreement. Such termination shall be without prejudice to any of the County’s rights or remedies by law.

Termination for Convenience: The County may terminate this agreement for its convenience at any time upon 30 days written notice to the contractor. In the event of the County’s termination of this agreement for convenience, the contractor will be paid for those services actually performed. Partially completed performance of the agreement will be compensated based upon a signed statement of completion to be submitted by the contractor, which shall itemize each element of performance.

Certification of Non-Collusion in Bid Preparation Signature Date

In compliance with the attached specifications, the undersigned offers and agrees, if this quote is accepted by the Board of Commissioners within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the bid schedule.

Legal Business Name (If your company is an LLC, you must identify all principals to include addresses and phone numbers in your submittal)

Federal Tax ID

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature Printed Name

Telephone Number Fax Number

E-mail address

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REFERENCES

Gwinnett County requests a minimum of three, (3) references where work of a similar size and scope has been completed.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Date

Contact Person Telephone

E-Mail Address

2. Company Name

3. Company Name

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BL117-22, Purchase and Installation of Guardrail and Fencing on an Annual Contract Page 12

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Reform

Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date (Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______ DAY OF ______________________, 20__

Notary Public My Commission Expires:

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

For Gwinnett County Use Only:

Document ID #___________________

Issue Date:______________________

Initials: _________________________

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BL117-22, Purchase and Installation of Guardrail and Fencing on an Annual Contract Page 13

CODE OF ETHICS AFFIDAVIT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH

YOUR SUBMITTAL AND WILL BE REQUIRED PRIOR TO EVALUATION)

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of his/her knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the bidder/proposer, its affiliates or its subcontractors:

1.

(Company Submitting Bid/Proposal)

2. (Please check one box below)

No information to disclose (complete only section 4 below)

Disclosed information below (complete section 3 & section 4 below)

3. (if additional space is required, please attach list)

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

4. Sworn to and subscribed before me this

BY: day of , 20

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent Notary Public

Title of Authorized Officer or Agent of Contractor (seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The ordinance will be available to view in its’ entirety at www.gwinnettcounty.com

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STANDARD INSURANCE REQUIREMENTS

(For projects less than $1,000,000)

1. Statutory Workers' Compensation Insurance

(a) Employers Liability:

Bodily Injury by Accident - $100,000 each accident Bodily Injury by Disease - $500,000 policy limit Bodily Injury by Disease - $100,000 each employee

2. Commercial General Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) The following additional coverage must apply:

1986 (or later) ISO Commercial General Liability Form Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04) Additional Insured Endorsement (Form B CG 20 10 with a modification for completed operations or a separate endorsement covering Completed Operations) Blanket Contractual Liability Broad Form Property Damage Severability of Interest Underground, explosion, and collapse coverage Personal Injury (deleting both contractual and employee exclusions) Incidental Medical Malpractice Hostile Fire Pollution Wording

3. Auto Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) Comprehensive form covering all owned, non-owned, leased, hired, and borrowed vehicles

(c) Additional Insured Endorsement

(d) Contractual Liability

4. Umbrella Liability Insurance - $1,000,000 limit of liability

(a) The following additional coverage must apply Additional Insured Endorsement Concurrency of Effective Dates with Primary Blanket Contractual Liability Drop Down Feature Care, Custody, and Control - Follow Form Primary Aggregates: Apply Where Applicable in Primary Umbrella Policy must be as broad as the primary policy

5. Gwinnett County Board of Commissioners (and any applicable Authority) should be shown as an additional insured on General Liability, Auto Liability and Umbrella Liability policies.

6. The cancellation should provide 10 days notice for nonpayment and 30 days notice of cancellation.

7. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

8. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-5 or higher.

Certain Workers' Comp funds may be acceptable by the approval of the Insurance Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-5 or better.

9. Insurance Company should be licensed to do business by the Georgia Department of Insurance.

BL117-22 Page 15

10. Certificates of Insurance, and any subsequent renewals, must reference specific bid/contract by project name and project/bid number.

11. The Contractor shall agree to provide complete certified copies of current insurance policy (ies) or a certified letter from the insurance company (ies) if requested by the County to verify the compliance with these insurance requirements.

12. All insurance coverages required to be provided by the Contractor will be primary over any insurance program carried by the County.

13. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every Subcontractor in any tier, and shall require each and every Subcontractor of any tier to comply with all such requirements. Contractor agrees that if for any reason Subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

14. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to Gwinnett County as to form and content has been filed with Gwinnett County. The Acord Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

15. The Contractor shall agree to waive all rights of subrogation against the County, the Board of Commissioners, its officers, officials, employees, and volunteers from losses arising from work performed by the contractor for the County.

16. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents required to perform the services called for in the Contract. The coverage must be on a replacement cost basis. The County will be included as a Loss Payee in this coverage for County owned equipment, tools, supplies, and contents.

17. The Contractor shall make available to the County, through its records or records of their insurer, information regarding a specific claim related to any County project. Any loss run information available from the contractor or their insurer relating to a County project will be made available to the County upon their request.

18. Compliance by the Contractor and all subcontractors with the foregoing requirements as to carrying insurance shall not relieve the Contractor and all Subcontractors of their liability provisions of the Contract.

19. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public

Law 91-956, and any other laws that may apply to this Contract.

20. The Contractor shall at a minimum apply risk management practices accepted by the contractors’ industry.

Surety Bonds (If Required)

All of the surety requirements will stay the same except the Surety Company must have the same rating as item 8 above.

FAILURE TO RETURN THIS PAGE MAY RESULT IN REMOVAL OF YOUR COMPANY FROM COMMODITY

LISTING.

BL117-22 Page 16

Buyer Initials: LG

IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE INDICATE BY CHECKING

ONE OR MORE OF THE REASONS LISTED BELOW AND EXPLAIN.

Do not offer this product or service; remove us from your bidder's list for this item only.

Specifications too "tight"; geared toward one brand or manufacturer only.

Specifications are unclear.

Unable to meet specifications

Unable to meet bond requirements

Unable to meet insurance requirements

Our schedule would not permit us to perform.

Insufficient time to respond.

Other

COMPANY NAME

AUTHORIZED REPRESENTATIVE

SIGNATURE

***ATTENTION***

FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN BID BEING DEEMED NON-RESPONSIVE AND

AUTOMATIC REJECTION:

1. FAILURE TO USE COUNTY BID SCHEDULE.

BL117-22 Page 17

2. FAILURE TO RETURN APPLICABLE COMPLIANCE SHEETS/SPECIFICATION SHEETS.

3. FAILURE TO RETURN APPLICABLE ADDENDA.

4. FAILURE TO PROVIDE INFORMATION ON ALTERNATES OR EQUIVALENTS.

5. THE COUNTY SHALL BE THE SOLE DETERMINANT OF TECHNICALITY VS. NON-RESPONSIVE BID.

6. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN BID BEING DEEMED NON-

RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS ARE NOT REQUIRED ON ALL BIDS. BOND

REQUIREMENTS ARE CLEARLY STATED ON THE INVITATION TO BID. IF YOU NEED CLARIFICATION, CONTACT THE PURCHASING ASSOCIATE. IF BONDS ARE REQUIRED, FORMS WILL BE PROVIDED IN

THIS BID DOCUMENT.

7. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN REQUIRED, MAY RESULT IN

BID BEING DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. CONTRACTOR AFFIDAVIT AND

AGREEMENT IS NOT REQUIRED ON ALL BIDS. IF YOU NEED CLARIFICATION, CONTACT THE

PURCHASING ASSOCIATE.

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GWINNETT COUNTY

DEPARTMENT OF FINANCIAL SERVICES – PURCHASING DIVISION

GENERAL INSTRUCTIONS FOR BIDDERS, TERMS AND CONDITIONS

I. PREPARATION OF BIDS

A. Each bidder shall examine the drawings, specifications, schedule and all instructions. Failure to do so will be at the bidder’s risk, as the bidder will be held accountable for their bid response.

B. Each bidder shall furnish all information required by the bid form or document. Each bidder shall sign the bid and print or type his or her name on the schedule. The person signing the bid must initial erasures or other changes. An authorized agent of the company must sign bids.

C. With the exception of solicitations for the sale of real property, individuals, firms and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee or other County representative other than the Purchasing Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final contract award by the Board of Commissioners.

The Purchasing Director will review violations. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award. Solicitations for the sale of real property may allow for verbal or written communications with the appropriate Gwinnett County representative.

D. Sample contracts (if pertinent) are attached. These do NOT have to be filled out with the bid/proposal submittal, but are contained for informational purposes only. If awarded, the successful bidder(s) will be required to complete them prior to contract execution.

E. Effective, July 1, 2013 and in accordance with the Georgia Illegal Immigration Reform Enhancements for

2013, an original signed, notarized and fully completed Contractor Affidavit and Agreement should be included with your bid/proposal submittal, if the solicitation is for the physical performance of services for all labor or service contract(s) that exceed $2,499.99 (except for services performed by an individual who is licensed pursuant to Title 26, Title 43, or the State Bar of Georgia). Failure to provide the Contractor Affidavit and Agreement with your bid/proposal submittal may result in bid/proposal being deemed non-responsive and automatic rejection.

II. DELIVERY

A. Each bidder should state time of proposed delivery of goods or services.

B. Words such as “immediate,” “as soon as possible,” etc. shall not be used. The known earliest date or the minimum number of calendar days required after receipt of order (delivery A.R.O.) shall be stated (if calendar days are used, include Saturday, Sunday and holidays in the number).

III. EXPLANATION TO BIDDERS

Any explanation desired by a bidder regarding the meaning or interpretation of the invitation for bids, drawings, specifications, etc. must be requested by the question cutoff deadline stated in the solicitation in order for a reply to reach all bidders before the close of bid. Any information given to a prospective bidder concerning an invitation for bid will be furnished to all prospective bidders as an addendum to the invitation if such information is necessary or if the lack of such information would be prejudicial to uninformed bidders. The written bid documents supersede any verbal or written communications between parties. Receipt of addendum should be acknowledged in the bid. It is the bidder’s responsibility to ensure that they have all applicable addenda prior to bid submittal. This may be accomplished via contact with the assigned Procurement Agent prior to bid submittal.

IV. SUBMISSION OF BIDS

A. Bids shall be enclosed in sealed envelopes, addressed to the Gwinnett County Purchasing Office with the name of the bidder, the date and hour of opening and the invitation to bid number on the face of the envelope. Telegraphic/faxed bids will not be considered. Any addenda should be enclosed in the sealed envelopes as well.

BL117-22 Page 19

B. ADD/DEDUCT: Add or deduct amounts indicated on the outside of the envelope are allowed and will be applied to the lump sum amount. Amount shall be clearly stated and should be initialed by an authorized company representative.

C. Samples of items, when required, must be submitted within the time specified and, unless otherwise specified by the County, at no expense to the County. Unless otherwise specified, samples will be returned at the bidder’s request and expense if items are not destroyed by testing.

D. Items offered must meet required specifications and must be of a quality, which will adequately serve the use and purpose for which intended.

E. Full identification of each item bid upon, including brand name, model, catalog number, etc. must be furnished to identify exactly what the bidder is offering. Manufacturer’s literature may be furnished.

F. The bidder must certify that items to be furnished are new and that the quality has not deteriorated so as to impair its usefulness.

G. Unsigned bids will not be considered except in cases where bid is enclosed with other documents, which have been signed. The County will determine this.

H. Gwinnett County is exempt from federal excise tax and Georgia sales tax with regard to goods and services purchased directly by Gwinnett County. Suppliers and contractors are responsible for federal excise tax and sales tax, including taxes for materials incorporated in county construction projects.

Suppliers and contractors should contact the State of Georgia Sales Tax Division for additional information.

I. Information submitted by a bidder in the bidding process shall be subject to disclosure after the public opening in accordance with the Georgia Open Records Act.

V. WITHDRAWAL OF BID DUE TO ERRORS

The bidder shall give notice in writing of his claim of right to withdraw his bid without penalty due to an error within two (2) business days after the conclusion of the bid opening procedure. Bids may be withdrawn from consideration if the price was substantially lower than the other bids due solely to a mistake therein, provided the bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of the bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and material used in the preparation of the bid sought to be withdrawn. The bidder’s original work papers shall be the sole acceptable evidence of error and mistake if he elects to withdraw his bid. If a bid is withdrawn under the authority of this provision, the lowest remaining responsive bid shall be deemed to be low bid.

No bidder who is permitted to withdraw a bid shall, for compensation, supply any material or labor or perform any subcontract or other work agreement for the person or firm to whom the contract is awarded or otherwise benefit, directly or indirectly, from the performance of the project for which the withdrawn bid was submitted.

Supplier has up to forty-eight (48) hours to notify the Gwinnett County Purchasing Office of an obvious clerical error made in calculation of bid in order to withdraw a bid after bid opening. Withdrawal of bid for this reason must be done in writing within the forty-eight (48) hour period. Suppliers who fail to request withdrawal of bid by the required forty-eight (48) hours shall automatically forfeit bid bond. Bid may not be withdrawn otherwise.

Bid withdrawal is not automatically granted and will be allowed solely at Gwinnett County’s discretion.

VI. TESTING AND INSPECTION

Since tests may require several days for completion, the County reserves the right to use a portion of any supplies before the results of the tests are determined. Cost of inspections and tests of any item, which fails to meet the specifications, shall be borne by the bidder.

BL117-22 Page 20

VII. F.O.B. POINT

Unless otherwise stated in the invitation to bid and any resulting contract, or unless qualified by the bidder, items shall be shipped F.O.B. Destination. The seller shall retain title for the risk of transportation, including the filing for loss or damages. The invoice covering the items is not payable until items are delivered and the contract of carriage has been completed. Unless the F.O.B. clause states otherwise, the seller assumes transportation and related charges either by payment or allowance.

VIII. PATENT INDEMNITY

The contractor guarantees to hold the County, its agents, officers or employees harmless from liability of any nature or kind for use of any copyrighted or uncopyrighted composition, secret process, patented or unpatented invention, articles or appliances furnished or used in the performance of the contract, for which the contractor is not the patentee, assignee or licensee.

IX. BID BONDS AND PAYMENT AND PERFORMANCE BONDS

(IF REQUIRED, FORMS WILL BE PROVIDED IN THIS DOCUMENT)

A five percent (5%) bid bond, a one hundred percent (100%) performance bond, and a one hundred percent (100%) payment bond must be furnished to Gwinnett County for any bid as required in bid package or document. Failure to submit a bid bond with the proper rating will result in the bid being deemed non-responsive. Bonding company must be authorized to do business in Georgia by the Georgia Insurance Commission, listed in the Department of the Treasury’s publication of companies holding certificates of authority as acceptable surety on Federal bonds and as acceptable reinsuring companies, and have an A.M. Best rating as stated in the insurance requirement of the solicitation. The bid bond, payment bond, and performance bond must have the proper an A.M. Best rating as stated in the bid when required in the bid package or document.

X. DISCOUNTS

A. Time payment discounts will be considered in arriving at net prices and in award of bids. Offers of discounts for payment within ten (10) days following the end of the month are preferred.

B. In connection with any discount offered, time will be computed from the date of delivery and acceptance at destination, or from the date correct invoice or voucher is received, whichever is the later date.

Payment is deemed to be made for the purpose of earning the discount, on the date of the County check.

XI. AWARD

A. Award will be made to the lowest responsive and responsible bidder. The quality of the articles to be supplied, their conformity with the specifications, their suitability to the requirements of the County, and the delivery terms will be taken into consideration in making the award. The County may make such investigations as it deems necessary to determine the ability of the bidder to perform, and the bidder shall furnish to the County all such information and data for this purpose as the County may request. The County reserves the right to reject any bid if the evidence submitted by, or investigation of such bidder fails to satisfy the County that such bidder is properly qualified to carry out the obligations of the contract.

B. The County reserves the right to reject or accept any or all bids and to waive technicalities, informalities and minor irregularities in bids received.

C. The County reserves the right to make an award as deemed in its best interest, which may include awarding a bid to a single bidder or multiple bidders; or to award the whole bid, only part of the bid, or none of the bid to single or multiple bidders, based on its sole discretion of its best interest.

XII. DELIVERY FAILURES

Failure of a contractor to deliver within the time specified or within reasonable time as interpreted by the Purchasing Director, or failure to make replacement of rejected articles/services when so requested, immediately or as directed by the Purchasing Director, shall constitute authority for the Purchasing Director to purchase in the open market articles/services of comparable grade to replace the articles/services rejected or not delivered. On

BL117-22 Page 21 all such purchases, the contractor shall reimburse the County within a reasonable time specified by the Purchasing Director for any expense incurred in excess of contract prices, or the County shall have the right to deduct such amount from monies owed the defaulting contractor. Alternatively, the County may penalize the contractor one percent (1%) per day for a period of up to ten (10) days for each day that delivery or replacement is late. Should public necessity demand it, the County reserves the right to use or consume articles delivered which are substandard in quality, subject to an adjustment in price to be determined by the Purchasing Director.

XIII. COUNTY FURNISHED PROPERTY

No material, labor or facilities will be furnished by the County unless so provided in the invitation to bid.

XIV. REJECTION AND WITHDRAWAL OF BIDS

Failure to observe any of the instructions or conditions in this invitation to bid may constitute grounds…