Interior Plant Maintenance White Oak .pdf

U.S. General Services Administration Page 1

U.S. GENERAL SERVICES ADMINISTRATION

National Capital Region / Public Building Service

Metropolitan Service Center, WPMEB Federal Research Center at White Oak

SCOPE OF WORK

1. PROJECT IDENTIFICATION

Project Title: INTERIOR PLANT MAINTENANCE

Period of Performance: 09/15/21 – 3/14/22

Location: FOOD AND DRUG ADMINISTRATION (FDA), FEDERAL RESEARCH

CENTER

10903 NEW HAMPSHIRE AVENUE

SILVER SPRING, MD 20903

Buildings: 1 - MD0823WO, 2- MD0811WO, 21- MD1851WO, 22- MD0804WO, 32- MD0331WO, 51- MD0821WO, 66- MD0817WO, 71- MD0825WO, 75- MD1868WO

1.1 History

The Food and Drug Administration (FDA) funded the purchase and professional installation of a various types of plants (see Attachment 1) to be installed throughout the atriums, lobbies, and common areas of the Buildings identified above to beautify and enhance the buildings aesthetics.

1.2 Objectives

The Contractor shall provide interior plant maintenance services to ensure the continued care of the plants which enhance the building’s atriums, lobbies, and common areas.

U.S. General Services Administration Page 2

2. STATEMENT OF WORK

2.1 General

The General Services Administration, National Capitol Region (NCR), Public Buildings Services (PBS) intends to solicit Interior Plant Maintenances Services for the Food and Drug Administration (FDA) Buildings at the White Oak Campus located in Silver Spring, MD 20903.

2.2 Project Scope

The Contractor shall furnish all labor, materials, supervision, tools, and equipment necessary to provide landscape maintenance services for all interior plants (see Attachment 1) located in the Food and Drug Administration (FDA) Buildings 1, 2, 21, 22, 32, 51, 66, 71, 75 atriums, lobbies, and common areas. The Contractor shall ensure management and operational decisions meet the requirements of this statement of work. This will be a base plus 4 option contract.

The maintenance program shall include, but is not limited to the following: a) The Contractor shall perform weekly inspections and provide all maintenance and upkeep necessary to ensure the sustained vitality, life, and attractiveness all plants.

b) The Contractor shall water plants as required, to maintain soil moisture necessary to encourage growth and development of flowers, and shall be required to apply water when testing or visual appearance indicate additional need. Care shall be taken not to disturb plants or to induce excessive run off.

c) The Contractor shall keep flower beds and planters free of weeds at all times and prune and trim any plants that are unsightly or untidy.

d) The Contractor shall add soil if necessary, turn for balanced growth, and replace moss as needed to maintain a healthy condition.

e) The Contractor shall monitor for insects and disease and treat accordingly. If pests or disease become evident and treatment is necessary, appropriate pest control shall be provided by the Contractor

f) The Contractor shall replace all dying plants within seven days. Spent blooms, dead foliage, and unusual sprouts shall be removed. New growth shall be pinched to encourage a denser habit.

g) The Contractor shall fertilize plants and beds monthly include watering as needed, dusting, trimming, and insect and disease control.

h) The Contractor shall provide Bromeliad rotations four times per year and Point setter rotations annually.

U.S. General Services Administration Page 3

i) The Contractor shall wash frond on all palm trees and provide significant pruning for plant health twice yearly.

j) The Contractor shall wipe spots or dust from planters and replace any leaking planters as needed.

2.3 Related Documents

(See Attachment 1 for plant types and the amount of plants per building locations).

2.4 Seasonal Display Bed and Planter Maintenance

Preparation shall be performed at each installation of seasonal plants and as requested by the COR. To ensure that plant materials are kept in a healthy and robust condition with a good appearance at all times, the Contractor shall provide a maintenance program implemented by personnel who possess knowledge of the cultural requirements of all plant material under this contract.

a) Planting: Plants shall be installed, as required, to replace dead or damaged plants, to retain design intent, or to implement a new design.

b) Pots: Potted plants shall be removed from containers, including peat pots, before planting. All containers shall be properly disposed of by the Contractor off-site.

c) Included Activities: At the time of installation, all plants shall be watered, fertilized, edged, cultivated, and mulched in accordance with the standards herein.

d) Warrantee: The Contractor shall be responsible for the period of the Contract to maintain and guarantee all plants. Plants that are dead, unsightly, or unhealthy shall be replaced immediately by the Contractor, at no additional cost, except those determined by the COR to be the responsibility of the Government, in which case, the Government will fund their replacement.

e) Material Handling: Upon delivery, the Contractor shall be responsible for the unloading, placing, and if necessary, the sustaining of all plant material prior to planting.

f) Transplanting: Plants shall be transplanted, as necessary, to protect plants from damage, to retain design intent, or to implement a new design.

3. SCHEDULING OF WORK

The Contractor shall schedule and coordinate plant maintenance to assure effective performance of all services described herein. The majority of work shall be performed during the normal five (5) day work week observed by the occupants of the site Monday

U.S. General Services Administration Page 4 through Friday, excluding holidays. Emergency, hazardous, and high profile events may arise and will be addressed under a separate Task Order.

It is the responsibility of the Contractor to prepare a more precise work schedule for approval by the COR and to contact the COR to coordinate any specific work.

A mutually agreeable manner of communication will be determined after award.

Telephone :

a) The Contractor shall provide an up-to-date list of telephone, fax, and cell phone numbers.

b) Commencing Work: The Contractor shall begin work no later than forty- eight (48) hours after the issuance of a Task Order.

4. WORK CONDITIONS

4.1 Contractor Responsibility

The Contractor shall assume full responsibility and liability for compliance with all applicable regulations, including Occupational Safety and Health Administration (OSHA) and GSA Health and Safety Specifications, pertaining to the health and safety of personnel during execution of work, and shall hold the Government harmless for any action on the part of its employees or subcontractors that results in illness or death.

4.2 Interference Resulting from Work

a) The Contractor shall enter and exit the campus at designated entrances ONLY. The CO or COR shall inform the Contractor of which entrance is to be used.

b) The Contractor shall not block egress routes or vehicular access to or within the building or grounds without prior written approval from the GSA Building Manager.

Request to block or obstruct egress or other access shall be given by the Contractor to either the GSA Building Manager or Project Manager in writing at least two (2) weeks prior to performing the work. GSA will not be responsible for delays that occur because of this approval process.

c) The Contractor shall conduct operations to ensure minimum interference with occupied or used facilities. The affected areas of the job site and the paths of travel shall remain clean and free of obstruction and debris throughout the job’s entirety

d) The Contractor shall not close or obstruct the occupied premises without permission from the COR or authorities having jurisdiction.

4.3 Storage of Materials and Equipment

The Contractor shall not store equipment nor stockpile material on-site without prior approval from the COR.

U.S. General Services Administration Page 5

4.4 Incidental Damage and Protection

Replace or restore damaged landscape materials, landscape surfaces, or structures caused by normal operations and/or as a result of the Contractor’s negligence as acceptable to the Government or parties having jurisdiction, at no additional cost.

a) The building and equipment in close proximity to the specified job site shall not be affected in any detrimental way (scratches, dings, chipping, scrapes, etc.). The Contractor shall provide protection to all work and travel surroundings where damage may occur.

b) Incidental damage caused by the Contractor shall be repaired or replaced at the Contractor’s expense. Prime Contractors shall be responsible for damage caused by their Sub-Contractor(s). Prior to performing any work, the Contractor shall make notes and/or take photos of any existing conditions that may be construed as incidental damage and shall report these conditions in writing to the CO, COR, and GSA Building Manager’s Office prior to commencing work.

c) Proper repair procedures of incidental damages shall be determined and approved by the CO, COR, and GSA Building Managers.

4.5 Work Completion

Work shall not be considered completed until the Contractor has removed from the premises all trash, debris, litter, etc., which accumulate in the performance of work.

Containers for handling this material shall be furnished by the Contractor.

5. GENERAL CONDITIONS

5.1 The Contractor shall comply with all conditions and stipulations listed in this document. Non-compliance with any of the following conditions shall be considered a breach of contract and may result in termination of the contract.

a) Omissions or misrepresentations contained in this Scope of Work are unintentional, not on purpose, and shall not in any way or manner circumvent or supersede existing requirements such as, but not limited to, laws, codes, rules, and regulations of local ordinance, state law, Federal law, and the FARR act. In all instances, local / state / Federal laws, acts, and ordinances shall dominate and determine actual requirements of this Scope of Work.

b) The Contractor and employees hired to perform work at the above stated site must pass and secure FDA/GSA security clearance and must display the pass at all times while on the campus.

U.S. General Services Administration Page 6

c) The Contractor shall supply GSA with the following information. This information is needed in order for FDA security to approve all employees who are both assigned to this job by the Contractor and require access to the campus.

d) The Contractor vehicle shall be subjected to inspection by FDA security, at a designated location, and the driver must adhere to all government requirements. The following Contractor vehicle information is needed:

Tag # (including the state) Make Model Year Color Operator’s name

e) The Contractor shall, five (5) days prior to the start of the work, give to the CO or COTR a written list of all contractors, Contractor Agents, Sub-Contractors, employees of the Sub-Contractors, and all personnel who may be on-site for the performance of the work described within this SOW. The government shall not be responsible in any way for delays caused by security clearance procedures or issues.

f) Unless otherwise provided elsewhere herein, the Contractor shall provide and pay for labor; materials; equipment; tools; mechanical equipment and machinery;

transportation; qualified supervision; and other facilities and services necessary for the successful prosecution and completion of the work, whether temporary or permanent and whether or not incorporated or to be incorporated in the work except water, heat, and utilities when available and offered by GSA.

g) The Contractor shall assign to the contract as his agent, a competent supervisor capable of communicating in English and capable of reading and thoroughly understanding the contract documents and thoroughly experienced in the type of work being performed, who shall receive instructions from the CO, COR, or authorized representatives. The supervisor shall use his best skill and attention and shall have full authority to execute the orders or directions of the CO, COR, or authorized representatives without delay and to promptly supply such materials, equipment, tools, labor, and incidentals as may be required. The supervisor shall be on the project site at all times when the work is in progress and must be reachable by cellular phone. The Contractor will be held responsible for the supervisor’s knowledge of the SOW and the work’s objectives and requirements.

h) The Contractor shall enforce strict discipline and good order among the Contractor’s employees, subcontractors, and other persons carrying out the work in the contract.

Individuals not maintaining proper conduct can be removed from the job site, permanently or temporarily, at the discretion of GSA.

U.S. General Services Administration Page 7

i) In the event of any hazardous event, the CSO, COR, CO, and CFO shall be notified immediately of the occurrence and the steps being taken to remedy the situation.

Please notify these individuals in the following order:

Campus Fire Officer: Mega Center (301-763-0040) Campus Safety Officer:

Contracting Officer’s Representative: Hakim Thompson (301) 233-7278 Contracting Officer:)

j) The Contractor shall not use Government supplies or materials, including but not limited to trash receptacles or any other Government property or items unless the CO or the COR specifically provides for that item’s use within this SOW or by a specifically written exemption.

5.2 Work Stoppage

a) The Government shall have the right to stop work in progress at any time, without prior notice and shall not be held subject to any penalties, specifically any financial obligation, by the Contractor.

b) Any acts of nature or national security causing work stoppage or delay shall not be the responsibility of the Government nor shall the Government be held subject to any penalties, specifically any financial obligation, by the Contractor.

6. QUALIFICATIONS AND ASSURANCE

6.1 Contractor Qualifications

a) The Contractor shall be a firm/company of established and highly regarded reputation (or if newly organized, whose personnel have previously established a highly regarded reputation in the same field of work), which is regularly engaged in, and which maintains a regular labor force skilled in the removal, installation, modification and work specified in this SOW. The Contractor shall have performed this work on previous projects.

b) The Contractor shall provide skilled workers for each type of task required for the execution and completion of the work. The Contractor shall remedy, at his own expense, any failure to conform to this requirement.

c) The Contractor performing the work shall comply with any or all licensing and permit regulations.

6.2 Sub-Contractors

a) The Contractor shall be responsible for Sub-Contractors, including but not limited to performance of and damages caused by the Sub-Contractor.

U.S. General Services Administration Page 8

b) The Contractor shall be responsible for all payments made to Sub-Contractors including, but not limited to, labor, materials, or equipment.

6.3 Changes / Modifications

a) Unauthorized Work – Work done contrary to or regardless of the instructions of the CO or COTR; work done beyond the lines and grades shown on the Contract Drawings;

or any extra work done without written authority from the CO will be considered as unauthorized, at the expense of the Contractor, and will not be measured or paid for.

Work so done may be ordered removed and/or replaced at the Contractor’s expense.

b) Contract Document Discrepancies – In the event the Contractor discovers any discrepancies in the Contract Documents, he shall immediately notify the Contract Officer. The Contract Officer will then make the corrections and interpretations as may be deemed necessary for fulfilling the intent of the Contract. These General Provisions, Plans, Specifications, all Addenda, and supplementary documents are essential parts of the Contract and a requirement occurring in one is as binding as though occurring in all.

They are intended to be complementary and to describe and provide for a complete project Proposal.

c) If any conflict exists between the terms and conditions of the Contractor’s proposal and that of this agreement, this agreement shall govern.

The Contractor shall complete the job before the final payment shall be released.

Completion of the work is defined as, but not limited to, Final Acceptance and Approval by the CO or COR.

d) The Contractor shall promptly correct work rejected by the GSA for failing to conform to the requirements of the Contract Documents. Whether observed before or after Substantial Completion and whether or not fabricated, installed, or completed and shall correct any work found to be not in accordance with the requirements of the Contract Documents within a period of one year from the date of Substantial Completion of the contract or by terms of an applicable special warranty required by the Contract Documents. This provision applies to work done by Sub-Contractors as well as to work done by direct employees of the Contractor.

7. TERMINATION OF THE CONTRACT

7.1 If the Contractor defaults or persistently fails or neglects to carry out the work in accordance with the Contract Documents or fails to perform a provision of the Contract, the GSA, after seven days’ written notice to the Contractor and without prejudice to any other remedy the GSA may have, may make good such deficiencies and may deduct the cost thereof, from the payment then or thereafter due the Contractor. Alternatively, at the GSA’s option, and upon determination by the GSA that sufficient cause exists to justify such action, the GSA may terminate the Contract and take possession of the site and all of the materials, equipment, tools, and mechanical equipment and machinery

U.S. General Services Administration Page 9 thereon owned by the Contractor and may finish the work by whatever method the GSA may deem expedient. If the unpaid balance of the contract sum exceeds costs of finishing the work, such excess shall be paid to the Contractor, but if such costs exceed such unpaid balance, the Contractor shall pay the difference to the GSA.

7.2 The GSA may terminate all or any portion of the services to be performed by the Contractor under this contract, or any additions or modifications thereof, upon giving the Contractor seven (7) days written notice of such termination.

8. WARRANTY

In addition to any other warranties at law or set out elsewhere in this Contract, the Contractor warrants for one year after final acceptance of the work, that work performed under this Contract conforms to the Contract requirements and is free of any defect of equipment, material, or design furnished, or workmanship performed by the Contractor or any of his subcontractors or suppliers at any tier. Under this warranty the Contractor shall remedy at his own expense, any such failure to conform or any such defect. In addition, the Contractor shall remedy at his own expense any damage to GSA owned or controlled real or personal property, when that damage is the result of the Contractor’s failure to conform to Contract requirements or any such defect of equipment, material, workmanship, or design. The Contractor shall also restore any work damaged in fulfilling the terms of this clause. The Contractor’s warranty with respect to work repaired or replaced hereunder will run for one year from the date of such repair or replacement.

U.S. General Services Administration Page 10

U.S. General Services Administration Page 11