Intent to SS-Critical Care B4.docx

Special Notice Special Notice

INTENT TO AWARD A SOLE SOURCE CONTRACT

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Ralph H. Johnson VA Medical Center 109 Bee Street Charleston SC 29403-5799

POINT OF CONTACT*

Thomas Nicholls Thomas.Nicholls@va.gov

The Department of Veterans Affairs, Network Contracting Office 07 (NCO 07), hereby provides notice of its INTENT TO AWARD A SOLE SOURCE, FIRM FIXED PRICE BASE AND OPTIONS CONTRACT FOR CRITCAL CARE PATIENT TRANSPORT TO THE UNIVERSITY OF ALABAMA, BIRMINGHAM AL 35294-0001. The contract is expected to be awarded under the authority of 41 U.S.C. 3304(a)(1), as implemented by FAR 13.501 –Items Peculiar To One Manufacturer. A Justification for Single Source Awards for Other Than Full and Open Competition has been prepared. The anticipated award date is December 01, 2025.

The Contractor shall provide Contractor shall furnish 24-hour Critical Care Transport services with specially equipped ambulance carrying a physician, registered nurse and respiratory therapist as required for beneficiaries of the Department of Veterans Affairs Medical Centers (BVAMC) in Birmingham. Urgent/emergent critical care transport calls must meet 15-minute response time to facilitate service. Contractor must immediately inform BVAMC if the 15-minute requirement cannot be met.

Contractor shall furnish all labor, materials, insurance, licenses and equipment to provide safe and comfortable ambulance litter/bariatric/stretcher transportation on an as need basis to beneficiaries of the Veterans Administration 7 days a week, as detailed further below, including holidays, from and to locations designated by the VA Medical Center, Birmingham, AL requested by Beneficiary Travel Office/Transfer Coordinator/Administrative Officer of the Day. The contractor will not subcontract any work in support of Birmingham VAMC patient transports.

Contractor will provide a dispatcher/supervisor who is only performing dispatcher /supervision duties at all duty times of contractor drivers. All materials and equipment required by the dispatcher to conduct the business of the contract will be provided by the contractor. The dispatcher must be able to contact and communicate at all times with all staff engaged in patient transport.

Contractor shall provide service to veterans who may be added from other counties under the clinical jurisdiction of the Department of Veterans Affairs, Birmingham VA Medical Center. The following counties are included: Blount, Clay, Cullman, Jefferson, Randolph, Shelby, St. Clair, Walker, Winston, Colbert, Franklin, Jackson, Lauderdale, Lawrence, Limestone, Madison, Morgan, Cherokee, DeKalb, Etowah, Marshall, Calhoun, Cleburne, and Talladega.

Requests for service shall be made by telephone by persons designated by the BVAMC. Contractor will be provided with patient's pick-up and delivery points and vehicle requirements.

Contractor performance shall be in conformance with the contract and all applicable Federal, State and Local laws to include Department of Transportation 49 CFR Parts 27, 37, 38, 571, Transportation for Individuals with Disabilities, Americans with Disabilities Act (ADA) of 1990, Title III and VA standards. All regulations of the State Public Service Commission (PSC) (of which contractor’s facility is located) governing the control, operation of and licensing of the transportation provider are incorporated herein by reference. All records submitted to and/or compiled by the PSC regarding inspections, safety, records and manifests, etc. may be reviewed prior to awarding a contract and periodically throughout the contract term.

Ambulance - the emergency medical care vehicle (ambulance) under the terms of this contract will meet the minimum vehicle requirements as mandated by the current version of the General Service Administration’s standard Federal Specification for the Star-of-Life Ambulance KKK -A-1822x, subject to the following modifications:

a.) Subject specifications are mandatory as minimal requirements for such vehicles, but chassis or compartment modifications are permissible when they clearly exceed the minimal specifications.

b.) The ambulance vehicle for contract will be Type I, Type II or Type III specified in the current KKK -A-1822E.

NAICS code: 621910| Ambulance Service (SBA Size Standard $23.0 Million) PSC: V212 | Travel/Lodging/Recruitment: Motor Passenger

THIS NOTICE OF INTENT IS NOT A SOLICITATION OR REQUEST FOR COMPETITIVE QUOTES. However, interested parties may identify their interest and capability to respond to this requirement within four (four) calendar days after publication of this notice.

A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. Information received will normally be considered solely for determining whether to conduct a competitive procurement. The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses will be considered. All responses from responsible sources will be fully considered. As a result of analyzing responses to this notice of intent, the Government shall determine if a solicitation will be issued. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award and must submit a current authorized distributor letter from the manufacturer.

All Service-Disabled Veteran Owned and Veteran Owned Small Businesses must submit a self-certifying statement that their company meets all criteria established IAW 13 CFR 121.406(b)(1)(i) through (b)(1)(iii) thus demonstrating compliance with the Non-Manufacturer Rule.

Interested parties are encouraged to furnish information by email only with “RESPONSE TO INTENT TO SOLE SOURCE 36C24726Q0092” in the subject line. All documents submitted will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Thomas Nicholls, Contract Specialist, by email at Thomas.Nicholls@va.gov NO LATER THAN October 31, 2025 @ 08:00 AM EST. The capability documentation should include general information and technical background describing in detail the prospective contractor's capabilities and experience that will demonstrate the ability to support these requirements.

Special Notice