Intent to Sole Source - J and A (Redacted) FINAL.pdf

CUI//SP-SSEL

Control Number: JA-23-D-511

CUI//SP-SSEL

(Source Selection Information - See FAR 2.101 and 3.104-4)

2 SEP 2021

Sole Source Justification and Approval Under FAR 13.501

1. Contracting Activity: Army Contracting Command, Aberdeen Proving Ground

2. Description of Action: The Office of the Administrative Assistant to the Secretary of the Army (OAA) request a Single Award Indefinite Delivery Indefinite Quantity (IDIQ) contract for scenic support services that are needed for Medal of Honor events. Task Orders will be Firm Fixed Price. The Ordering Period is 5 years – 24 June 2023 – 23 June 2028. Operations and Maintenance Funding will be provided when task orders are issued. Historical pricing was used to determine the estimated amount of .

3. Description of Supplies/Services: The United States Army will host a Medal of Honor Hall of Heroes Induction Ceremony at the

. Each ceremony setup is impacted based upon the final location determination of . Each ceremony will have the option of a hotel reception prior to, or directly following the ceremony. This is a non-personal services contract to provide scenic support for the United States Medal of Honor (MOH) Ceremony in honor of a designee named by the White House. The Contractor shall provide professional scenic support for this event regarding staging, soft goods, graphics, carpet and lecterns. If staging is required for the

, the Contractor shall pickup, install and return government own staging for each induction ceremony.

The requirement is being requested to fulfill this requirement as OAA is not sure when the White House will announce Medal of Honor events. There is a very short turn around, usually two weeks, to get everything in place.

4. Authority Cited: 10 United States Code 3204(a)(1) as implemented in Federal Acquisition Regulation 13.501(a)(1)(ii) Prepare sole source (including brand name) justifications using the format at 6.303-2, modified to reflect that the procedures in FAR subpart 13.5 were used in accordance with 41 U.S.C.1901(a)

5. Reason for Authority Cited: Medal of Honor events are coordinated and scheduled through the White House. OAA only receives two weeks’ notice, at the most, to schedule all services to support these high visibility events. The Performance Work Statement (PWS) also calls for the transportation of government owned equipment to be picked up and returned to Government owned warehouses and to be delivered to three locations, dependent on the schedule and number of Medal of Honor recipients as well as setting up and installing both government and contractor owned equipment. The PWS also calls for the contractor to refurbish, maintain and protect government owned property, part of this includes repairing, sewing, painting, binding, etc. The contractor must also ship graphics panels and other materials to the Medal of Honor recipients’ families.

CUI//SP-SSEL

(Source Selection Information - See FAR 2.101 and 3.104-4)

3 SEP 2021

Due to the complex nature of these requirements, market research through the years has revealed that only one vendor, Legacy Scenic and Productions can fulfill the needs of the Government. They can respond quickly and provide a quick turnaround to accommodate the White House and OAA schedules. They have provided these services to multiple agencies within the DOD and the federal government in the National Capital Region. Their facility also provides them the ability to create new display elements as well as refurbish and repair their property and government owned displays.

Their personnel and subcontractors are familiar with all security regulations for all federal facilities associated with these events and have passed extensive security investigations to obtain these clearances, access, and approvals.

6. Efforts to Obtain Competition: A Sources Sought Notice (SSN) was posted on SAM.gov from March 22, 2023 through April 6, 2023. Only one vendor, Legacy Scenic and Productions, responded to the SSN. Market research has revealed that Legacy Scenic and Productions is the vendor who has providing scenic support services for the Army’s Medal of Honor events since 2009.

7. Actions to Increase Competition: For future events, the Government anticipates conducting market research and posting a Sources Sought Notice in order to increase competition.

8. Market Research: Market research was conducted between December 2022 through April 2023. The market research report provided the historical background for these services. A sources sought notice was posted in March 2023 and only Legacy Scenic and Productions responded to the sources sought.

9. Interested Sources: “To date, no other sources have written to express an interest.”

the notices required by FAR 5.201 shall be or have been published, and that any bids or proposals received shall be considered.

10. Other Facts:

a. Procurement history.

Contract number: W91CRB-18-D-0010 Awarded Contractor: Legacy Scenic & Productions LLC Description of requirement: Scenic support for Medal of Honor Events Method of procurement: Small Business Set Aside Contract type: IDIQ Period of performance:24 June 2018 to 23 June 2023 Total awarded amount:

Number of option periods: one – 5 years Number of Offerors: unknown Source Selection Method: unknown Basis for fair and reasonable pricing: unknown

CUI//SP-SSEL

(Source Selection Information - See FAR 2.101 and 3.104-4)

4 SEP 2021

Contract number: W91WAW-09-P-0383 Awarded Contractor: Legacy Scenic & Productions LLC Description of requirement: Scenic support for Medal of Honor Events Method of procurement: Small Business Set Aside Contract type: Purchase Order Period of performance:17 September 2009 to 19 September 2009 Total awarded amount:

Number of option periods: none Number of Offerors: unknown Source Selection Method: unknown Basis for fair and reasonable pricing: unknown

Contract number: W91WAW-10-P-0268 Awarded Contractor: Legacy Scenic & Productions LLC Description of requirement: Scenic support for Medal of Honor Events – Army and Air Force Method of procurement: Small Business Set Aside Contract type: Purchase Order Period of performance:18 September 2010 to 7 October 2010 Total awarded amount:

Number of option periods: none Number of Offerors: unknown

Contract number: W91WAW-11-P-0013 Awarded Contractor: Legacy Scenic & Productions LLC Description of requirement: Scenic support for Medal of Honor Events Method of procurement: Small Business Set Aside Contract type: Purchase Order Period of performance:16 November 2010 to 17 November 2010 Total awarded amount:

Number of option periods: none Number of Offerors: unknown Source Selection Method: unknown Basis for fair and reasonable pricing: unknown

Contract number: W91WAW-11-P-0129 Awarded Contractor: Legacy Scenic & Productions LLC Description of requirement: Scenic support for Medal of Honor Events Method of procurement: Small Business Set Aside Contract type: Purchase Order Period of performance:6 July 2011 to 14 July 2011 Total awarded amount:

Number of option periods: none Number of Offerors: unknown

CUI//SP-SSEL

(Source Selection Information - See FAR 2.101 and 3.104-4)

6 SEP 2021

Approval

Based on the foregoing justification, I hereby approve the procurement of Scenic Support Services for Medal of Honor events for the estimated amount of on an other than full and open competition basis pursuant to the authority of 41 U.S.C. 1901 as implemented by FAR 13.501(a)(ii), subject to availability of funds, and provided that the services and property herein described have otherwise been authorized for acquisition.

Date:

Sharon L. Snow Contracting Officer