Intent_to_Sole_Source_Holy_Cross_Tree_Maintenance_1.docx

NOTICE OF INTENT TO SOLE SOURCE

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES.

The Bureau of Reclamation (BOR) Eastern Colorado Area Office (ECAO), Mt. Elbert Powerplant intends to award a purchase order to Holy Cross Electric Association. The purpose of the award is to provide maintenance and power restoration services for the Mormon and Chapman powerline tracts. Both lines require preventative maintenance services; such as, tree trimming, insulator replacement and pole replacement.

BOR anticipates Request for Quote (RFQ) No. 140R6024Q0115 for this requirement will be issued to the System for Award Management (SAM) website on or around January 13, 2025, as a sole source requirement. The quote will be due approximately 10 business days after the solicitation is issued. The resulting purchase order will result in a 30-calendar day period of performance. The Government anticipates an award on or around early February 2024.

Reclamation’s experience is that only one responsible source can fully provide the services that will satisfy the agency’s requirements, a Determination to Solicit from a Single Source is being prepared. The Bureau of Reclamation has determined not to compete this contract, pursuant to the Federal Acquisition Regulation (FAR) 13.106-1(b)(2) Soliciting Competition and (FAR) 13.5 Simplified Procedures for Certain Commercial Products and Commercial Services. For purchases not exceeding the simplified acquisition threshold, contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract deem only one source reasonably available. This procurement will be conducted using Simplified Acquisition Procedures with only one source reasonably available.

Vendors that have questions regarding the sole source nature of this requirement or vendors that believe they can fully provide the required services are encouraged to identify themselves and give written notification to the Contract Specialist. In order to allow for sufficient Government consideration and potential quote evaluation, vendors must submit their written Letter of Interest no later than October 9, 2024, at 2:00 PM MDT. Responses received after October 9, 2024, may not be considered by the Government.

Letters of Interest in response to this notice must be emailed to the Contracting Specialist, Carlos Quiles, at cquiles@usbr.gov. All responses should include the vendor’s SAM Unique Entity Identification (UEI) Number and Tax Identification Number (TIN). Vendors should additionally identify themselves as either a “small business” or an “other than small business” under the

North American Industry Classification System (NAICS) Code 221122 – Electric Power Distribution. The Small Business Administration small business size standard for NAICS Code 221122 is 1100 employees.

A determination by the Government not to compete this proposed action based on the responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether or not to conduct a competitive requirement.

Any vendor interested in doing business with the Federal Government must be registered in the SAM database at the time an offer or quotation is submitted. SAM is a Federal Government- owned and operated FREE website that consolidates the Central Contractor Registration (CCR), Online Representation and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). This website is located at https://sam.gov.

All invoices for this procurement must be submitted through the Department of Treasury’s Internet Platform (IPP) located at www.IPP.gov.

Any questions regarding this proposed action can be directed to Carlos Quiles at cquiles@usbr.gov. For record keeping purposes, telephone responses will not be accepted.