Intent to Sole Source 2021-09-08T10 59 17 36C259-21-AP-3130 JA Hill Rom Versacare FAR 13 Justification_MPT-SAT posting 9-15-21.pdf

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 1 of 2 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C259-21-AP-3130 Tracker#: 2021-09-08T10:59:17

1. Contracting Activity: Department of Veterans Affairs, RPO West, NCO 19, 6162 South Willow Drive, Suite 300, Greenwood Village, CO 80111

Organizational Activity: Oklahoma VA Healthcare System, 921 NE 13th Street, Oklahoma City, OK 73104

2237: 635-21-3-072-0004

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

This action is requested as a new requirement for Hill-Rom VersaCare P500 bed rentals. Estimated period of performance is as follows:

Base Year: 9/30/21 to 9/29/22 Option Year One: 9/30/22 to 9/29/23 Option Year Two: 9/30/23 to 9/29/24 Option Year Three: 9/30/24 to 9/29/25 Option Year Four: 9/30/25 to 9/29/26

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

Hill-Rom is the only source which meets the VA’s requirements for the following reasons:

Unique features related to the VersaCare bed include the bedframe, with Slideguard™ and Point-of- Care™ Controls, which has an Integrated A.I.R. Surface (Low air Loss, Advanced Microclimate™ Technology, advanced weight-based pressure redistribution, and turn assist). There is no external blower box hanging on the footboard. There is a built in Flex-a-Foot feature to size the bed to the patient’s height with the push of a button. The features allow the caregiver to customize the overall length of the bed/surface in both bed and chair; and it includes all the benefits required to maintain the patients’ skin integrity.

4. Description of market research conducted and results or statement why it was not conducted: An

RFI was posted on GSA eBuy for a Hill-Rom VersaCare P500 bed rental brand or equal product.

There were no responses. A search of www.vetbiz.va.gov found 23 SDVOSBs using NAICS 339113 and “bed” in the search fields, but there were no SDVOSBs found which offer the Hill-Rom VersaCare bed. A search of SBA.gov did not find any small businesses which offer the VersaCare bed.

Hill-Rom has a Federal Supply Schedule, but it does not include the VersaCare bed rental. Hill-Rom provided a letter, dated 5/17/21 (see eCMS briefcase) stating that Hill-Rom is the sole source for https://www.acquisition.gov/?q=/browse/far/13

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 2 of 2 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020 rentals. Hill-Rom, a large business, is the sole source of its rental portfolio. Hill-Rom does not authorize any distributors for this requirement. Solicitation and award will be on a sole source basis IAW FAR Part 13. The price can be determined fair and reasonable as the daily rental price is included in the Hill-Rom Government Rental Price List, May 2021. It is the price offered to all Government agencies. In addition, the daily rental price can be compared with prices found on GSA Advantage for similar bed rentals.

5. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

6. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466