Intent to Sole Source 2021-08-10T13 19 20 36C259-21-AP-3128 Arjo Bed Rental FAR13.5_JA_OVER_SAT 9-13-21.pdf

VHAPM Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

PM Part 813.5 SAP for Certain Commercial Items Page 1 of 3 Original Date: 08/30/17 Revision 03 Date: 02/11/2021

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C259-21-AP-3128 Tracker#: 2021-08-10T13:19:20

1. Contracting Activity: Department of Veterans Affairs, RPO West, NCO 19, 6162 South Willow

Drive, Suite 300, Greenwood Village, CO 80111

Organizational Activity: Oklahoma VA Healthcare System, 921 NE 13th Street, Oklahoma City, OK 73104

2237: 635-21-3-072-0005

2. Nature and/or Description of the Action Being Processed:

This action is requested as a new requirement for a firm-fixed-price contract with a base plus four option years, for Arjo Roto-Prone bed rentals.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The rental of Arjo’s Roto-Prone beds is required with an estimated need of 200 days/year for immobile patients.

The estimated period of performance is as follows:

Base Year: 9/30/21 to 9/29/22 Option Year 1: 9/30/22 to 9/29/23 Option Year 2: 9/30/23 to 9/29/24 Option Year 3: 9/30/24 to 9/29/25 Option Year 4: 9/30/25 to 9/29/26

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security

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( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The Roto-Prone Therapy System is the only comprehensive automated proning solution available in the United States. It is well known that some critically ill, immobile patients benefit from being placed in the prone position. Unlike manual proning which generally requires 6-8 staff members, proning patients with Roto-Prone can be accomplished by 1-2 caregivers. With Roto-Prone, patients can be easily turned and repositioned with the touch of a button. It also allows caregivers to program specific prescribed turn angles in degrees as well as pause times to maximize mobilization of secretions and improve ventilation/perfusion ratio. Roto- Prone helps reduce the risk of skin breakdown and pressure ulcer development. Roto-Prone can off- load pressure when the patient is placed in the reverse Trendelenburg (supine with elevated head) position and when utilizing bilateral rotation. Roto-Prone features a tube management system that provides secure placement of patient tubes and lines during rotation. The caregiver can use the hand control unit of the Roto-Prone to reposition or rotate patient while monitoring critical lines and tubes. Roto-Prone allows caregivers to supine patients in less than 40 seconds to perform CPR quickly.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

The manufacturer was contacted requesting information on authorized small business, including veteran-owned small business distributors. See Section 8. Arjo confirmed that there are not any authorized distributors for the lease of the beds.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable:

Determination that the cost to the Government will be fair and reasonable is possible through comparisons of the current prices with Federal Supply Schedule (FSS) price lists and with acquisition history (NCO 19 Contract 36C25921P0363).

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

An email dated May 21, 2021, from Matthew Vic, Corporate Accounts Manager on Government Team, for Arjo, Inc., stated Arjo does not currently utilize small businesses, including service-disabled veteran-owned small businesses, due to the complexity and requirements related to managing a rental fleet. Arjo does not currently have any small businesses authorized for the delivery, maintenance, and other servicing for its rental equipment. Arjo identified the requirement is available under an FSS Contract V797D-50430. However, the contract expires 9/14/21 and it is unknown when a new FSS contract will be awarded. A search of www.vetbiz.va.gov did not find any veteran-owned small businesses when searching using the NAICS 339113 and the description Roto- Prone.

http://www.vetbiz.va.gov/

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9. Any Other Facts Supporting the Use of Other than Full and Open Competition: There are no other facts.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Arjo Inc., 2349 W. Lake Street, Addison, IL 60101.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

The Government will continue to conduct market research to ascertain if there are changes related to these products to meet the VA’s requirements and if there are changes in the rental process for the beds.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

b. NCO Director (Required if going to HCA): I have reviewed the justification and certify it is ready for HCA review and approval:

c. VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval (if over $68 million) or approve ($750K to $68 million) for other than full and open competition.

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