Intent to Award Sole Source ( Scanners)(10 Aug 2026).pdf

The 42nd Contracting Squadron at Maxwell AFB, AL hereby gives NOTICE OF INTENT TO

AWARD A SOLE SOURCE to Imaging Business Machines L.L.C. (IBML) to provide Air Force

Historical Research Agency (AFHRA) with FUSiON Scanner in accordance with (IAW) the attached Statement of Requirements (SOR).

Brief Description of Requirement: The contractor shall provide a new FUSiON scanner to perform high speed digitizing up to 5,000 pages per day and 25,000 pages per week within mission-critical environments, to be able to meet the mission requirements, and multi-shift operations within AFHRA IAW the attached SOR. The AFHRA has a critical and time-sensitive need to digitize its collection of historical documents that consist of over three hundred million pages. The digitization efforts in accomplishing this mission preserves Department of the Air

Force (DAF) and the United States Space Force (USSF) history and provides information and analyses to support official customers and the general public in a variety of venues and formats digitally. Failure to meet this requirement will result in serious and unalterable repercussions for the AFHRA mission. It could lead to a permanent loss of historical information, mission failure, and an inability to assist researchers and operations. This acquisition is crucial for AFHRA to fulfill its mission requirements. It enables AFHRA to perform an essential role as the guardian of

Air Force history. The process of digitization plays a crucial role in preserving the history of the

Air Force and Space Force. Acquiring the Fusion HD 8200 will be vital in protecting those histories and ensuring they can be accessed for more than a century.

Place of Performance: Maxwell AFB, AL.

The North American Industry Classification System (NAICS) code is 423430, Computer and

Computer Peripheral Equipment and Software Merchant Wholesalers.

There will be no written solicitation issued. This is an intent to purchase a sole source procurement under the authority of RFO 6.302-1(a)(2). This will be a Firm-Fixed Price (FFP) contract utilizing Federal Acquisition Regulation (FAR) Part 13, Simplified Acquisition

Procedures.

To be eligible to receive an award resulting from this RFQ, contractors MUST BE REGISTERED and ACTIVE in the DoD Systems for Award Management (SAM) database at time of quotation submission, no exceptions. Contractors not registered in SAM; your quote will not be evaluated.

To register, please visit http://www.sam.gov or call 1-866-606-8220.

Those capable of meeting the requirement IAW the SOR are requested to provide the following information in their response: 1) Current capability that demonstrates your company's ability to meet the requirements as outlined in the attached SOR, 2) Company name, point of contact, e-mail address, telephone and fax numbers, type of business and size, Cage Code and DUNS number.

IMPORTANT NOTES:

1) Information submitted will not be returned to the respective respondents. Oral submissions of information are not acceptable and will not be accepted in response to this notice. 2) Respondents may respond via e-mail no later than 13 August 2026, 12:00 pm, Central Standard Time (CST) to

Katrice Perry at katrice.barganier; (334) 953-0530 or Lt John Putnam at john.putnam.8@us.af.mil; (334)-953-8083.

mailto:katrice.barganier mailto:john.putnam.8@us.af.mil

If no responsible, responsive offers are received by the above date, a sole source contract will be issued to Imaging Business Machines L.L.C. under the authority of 6.302-1(a)(2).

Attachments:

Attachment 1 – Statement of Requirement