INTENT_NOTICE_VALLEY_OF_FIRE_PUMPING_1.docx

SUBJECT*

Urgent & Compelling | Intent to Sole Source Septic Pumping/Roswell Field Office

GENERAL INFORMATION

New Mexico State Office 301 Dinosaur Trail Santa Fe, NM 87508

Deronda Chevannes dchevannes@blm.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

Special Notice Special Notice

DESCRIPTION

Special Notice

URGENT AND COMPELLING | INTENT TO SOLE SOURCE

The Bureau of Land Management, New Mexico State Office intends to sole source an Urgent and Compelling contract for Septic Pumping. This sole source contract will be solicited and negotiated with WX Septic Service, LLC under the authority of FAR 13.106-1 – Sole Source Justification.

See Attached Draft SOW:

The North American Industry Classification System (NAICS) code for this procurement is 562991 under the title Septic Tank and Related Services. The Small Business Administration (SBA) size standard is $9M.

Interested vendors that can meet this requirement, shall identify their interest and capability, and respond to this notice by 05/17/2024 by 5:00 PM EST. Interested vendors must send a capability statement, no more than one page in length; to include Company Name, UEIi, SAM Number, Socioeconomic Category, brief description of your business entities capability to handle Septic Pumping in Roswell NM and surrounding areas.

This Special Notice of Intent to Sole Source is for planning purposes only. No solicitation will be made available. This is not a request for quotations. All information shall be provided at no cost or obligation to the Government. Responses must be sent via email to the Contracting Specialist at dchevannes@blm.gov.

Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon the responses to this notice is solely at the discretion of the Government. If no responses are received, Contracting will proceed with the sole source negotiation with Johnson Septic.

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Septic Pumping SOW_VOF _ Intent.pdf

Scope of Work (SOW)

Valley of Fires, Rob

Jaggers, Cave Canyon

Vault Pumping

1. Background.

The Bureau of Land Management (BLM) Pecos District Office (PDO) oversees the Carlsbad and Roswell Field Offices and the Hobbs Field Station. PDO encompasses over 3.5 million acres of public lands and over 7 million acres of Federal mineral estate. In managing these lands and mineral resources, the BLM is guided by the principles of multiple use and sustained yield and a recognized need to protect and enhance the natural and human environment.

2. Required Services.

The Contractor shall provide all personnel, equipment, tools, materials supervision, and other items and incidental services necessary to perform the removal of waste material from Vault

Toilets and RV Dump Stations within Valley of Fires Recreation Area, Rob Jaggers Recreation

Area and Cave Canyon. The Contractor shall be notified when service is required and shall perform services within five (5) business days of the notification. Emergency services if requested shall be performed within 48-72 hours at time of placement. BLM reserves the right to inspect all services to ensure completeness of service. The Contracting Officer Representative shall work with the vendor to resolve any discrepancies. Any issues needing resolution above the COR, shall immediately be brought to the attention of the warranted Contracting Officer (CO). The contractor is reminded that only a warranted CO can obligate the government.

3. Period of Performance

Base Year: May 24, 2024, to May 23, 2025

Option Year One: May 24, 2025, to May 23, 2026

Option Year Two: May 24, 2026, to May 23, 2027

Option Year Three: May 24, 2027, to May 23, 2028

Option Year Four: May 24, 2028, to May 23, 2029

Project Location & Deliverables – Pecos District, Southeast New Mexico

(See Attached Location Maps)

1) Rob Jaggers Campground –

Double Vault (2,000 Gal)

Single Vault (1,000 Gal)

RV Dump Station, Guest (1500 Gal.)

RV Dump Station, Host (3200 Gal.)

2) Cave Canyon –

Single Vault (1,000 Gal)

3) Valley of Fires –

Single vault, Front (1,000 Gal.)

Single vault (1,000 Gal.)

RV Dump Station, Host (1200 Gal.)

RV Dump Station, Guest (1200 Gal.)

Specifications:

Contractor shall provide all personnel, equipment, tools, materials supervision, and other items and incidental services necessary to perform the removal of waste material from Vault Toilets and RV Dump Stations within the Pecos District. All waste is to be removed from vaults and disposed of in accordance with approved state and local laws. After waste removal contractor shall refill the vault toilet with 300 gallons of water. Contractor shall secure all necessary licenses and permits before services are provided. Contractor shall maintain all required licenses and state certification throughout the life of the Blanket Purchase Agreement (BPA). Amount to be pumped will vary depending on use. The government anticipates these site totals to be between 70,000 and 100,000 gallons per calendar year depending on usage. The anticipated numbers of gallons are just estimates and the government reserves the right to go over the amount dependent upon the yearly total usage. Why this award will be issued through BPA.

4. Government Furnished Property, Materials & Supplies. N/A

5. Business Hours. The contractor shall complete on-site work during normal business hours of

8:00 am to 4:30 pm, Monday through Friday, excluding Federal holidays, except as warranted for emergency situations on a case-base basis as determined by the COR. Federal holidays can be found at OPM Federal Holiday.

6. Management. The contractor shall manage the total work effort in accordance with effective and efficient management principles and safe working practices to ensure on-time completion of this contract.

7. Safety & Environmental Compliance.

• The contractor shall comply with the Occupational Safety and Health Act (OSHA), and state, local, safety, laws.

• The contractor shall comply with Environmental Protection Agency laws and regulations.

• The contractor shall immediately report to the CO and CORvia a phone call and email all accidents resulting in employee injury, death. or damage to property while performing services on BLM land in conjunction with the requirements of this contract.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview

8. Insurance. The Contractor shall be insured in accordance with State of New Mexico insurance regulations. The Government is not responsible for damage to Contractor's equipment, vehicles, tools or materials or their employees and the personal property brought on-site. The Government will not accept any liability due to contractor employee negligence.

• Workers Compensation: The contractor always shall be compliant with Workman

Compensation Laws according to all applicable local/state/federal laws. The government reserves to right at any time to seek verification that contractor is complaint with law(s).

• Liability: The Contractor shall maintain a level of insurance that will protect the contractor and the Government from any claims because of bodily injury (including death) and property damage which may arise from and during the performance of this contract and shall submit proof of insurance to the Contracting Officer.

9. Non-Payment for Additional Work. Any additional contractor performed services not specified in contract, either at its own volition or at the request of an individual other than an appointed Contracting Officer, except as may be explicitly authorized in the contract, shall be performed at the financial risk of the contractor. Only an appointed Contracting Officer is authorized to bind the Government to a change in specifications, contract terms, or conditions.