Integrated chemistry system.docx

Statement of Work (SOW) Integrated Chemistry System

Background:

The Bemidji Area Indian Health Service consists of two service units. Cass Lake and Red Lake function as not only clinics, but as Emergency departments and inpatient care units, serving the surrounding populations 24 hours a day 7 days a week. The service units serve as primary and emergency care for the populations.

Scope:

The Bemidji Area (BAO) IHS, Red Lake Service unit and Cass Lake Service unit have identified a need to update and standardize current chemistry equipment. The equipment chosen is required to provide accurate chemistry results in a reasonable amount of time (in an emergent event turnaround time is crucial). The selected analyzers must provide testing on a single platform. The analyzers selected will meet listed spatial requirements for each service unit. The analyzer must be compatible with service unit current laboratory information system (LIS) or the middleware in use.

Objectives:

To provide a reagent rental for a budget friendly, easy to use, integrated chemistry system that will perform entire test menu (See attached spreadsheet for site test menu requirements) for each service unit on a single platform, and stay within the scope of each service unit’s complexity guidelines.

Tasks:

· Complete test menu on one platform for each site (see attached site test menus)

· Red Lake requires two identical analyzers to operate (or two analyzers that utilize the same reagent types)

· Cass Lake Requires one analyzer to operate

· Ability to meet Turnaround times (See attached site test menus)

· Staff education – six total advanced users per site

· Two advanced user training per each site for base year and one additional slot for each option year

· Travel

· Education

· Housing

· On-site staff training upon implementation of instrument

· Reagent rental

· Cost per reportable test

· Calibrations included at no charge

· Regents required for troubleshooting are provided at no charge

· Testing on

· Serum

· Plasma

· Urine

· Whole blood

· Ability to accommodate all sample tubes.

· 5ml

· 7ml

· 10ml

· Pediatric

· Service agreement in place for entirety of contract

· Water system installed, if required for system use

· Additional water storage unit for possible water outages

· Ability to meet the spatial requirements for each site

· Red Lake

· Cass Lake

· Reagents, calibrators and other supplies must have 90% of shelf life left when received at the service unit laboratory.

· Capability to communicate with the LIS via Data Innovations middleware

· Contractor will be responsible for interfacing and connectivity costs of new equipment

· New testing builds

· Middleware communication

· Code 39 bar code reading capability

· Automated dilution capabilities

· Automated reflex testing capabilities

· TSH to FT4

· >400 Triglyceride to direct LDL

· Automated sample repeat capabilities

· Low sample volume capabilities

· Automated sample integrity checks (if additional reagent required it will be provided)

· Hemolysis

· Lipemia

· Icterus

· Clot detection

· Short sample detection

· Minimal daily, weekly, and monthly user maintenance

· Instrument maintenance and reagent monitoring system

· Will not allow for use of expired reagents, non-calibrated reagents, or out of range quality control

· Will not allow for operation of instrument if maintenance is over-due.

· On board Quality Control Levey Jennings display with print capabilities.

· Downloadable quality control data for input of quality control to QC peer manager specifically Biorad

· Optimal Operation Temperature 18-30ᵒC

· Installation and validation of equipment

· Service availability

· Remote connectivity for troubleshooting

· Via telephone within 1 hour

· Technician availability within 24 hours of initial call

· Onsite service available 7 days a week

· Preventative maintenance visits performed on schedule per manufacturer recommendations

· Additional items required for troubleshooting are provided at no cost

· Must supply all hardware required for operation

· Computer

· Monitor

· Printer

· Uninterrupted Power Supply (UPS)

· Pre-award Requirements:

· Live demonstration of equipment to be installed

· Site visit to ensure equipment will meet spatial, electric, plumbing and network requirements

· Equipment and supplies must comply with green purchasing procurement requirements when possible

· Red lake will require a move and mini-validation of equipment post space renovations to be included in the service agreement

Page 3 of 3 10/05/2023 TLL