Insurance_Requirements_Exhibit-Gen_Revised_April_9,2025-Final.pdf
PDF 133 KB Posted
- Attached to
- Sand and Rock Material as needed for Parks
- Solicitation number
- RFQ 198977
- Issued by
- Santa Clara County, California
About this file
This Insurance Requirements Exhibit, revised April 9, 2025, establishes mandatory insurance coverage specifications for contractors performing work with the City of Palo Alto, California. The City of Palo Alto seeks multiple vendors to supply sand, compost, top dressing mix, baseball infield mix, and decomposed granite on an as-needed basis for parks operations. A blanket purchase order will be issued to the lowest bidder for an initial one-year term with two optional one-year renewal periods. Material quantities are estimated and subject to significant variation from bid quantities. All contractors must obtain and maintain comprehensive insurance coverage throughout the contract term, including workers' compensation, employer's liability, general liability with minimum limits of $1,000,000 per occurrence and aggregate, automobile liability with equivalent limits, and professional liability insurance with $1,000,000 in all damages coverage. Insurance carriers must maintain an AM Best's Key Rating of A-:VII or higher and be licensed to transact business in California. The City of Palo Alto must be named as an additional insured on all policies except workers' compensation, employer's liability, and professional insurance.
Pricing shall include all applicable fees, transportation, delivery, freight charges, fuel charges, environmental fees, and incidentals necessary to fulfill the contract requirements, with no additional fees permitted. Initial pricing is firm for the contract term, with noted pricing for years two and three of optional renewal periods. The City will consider annual price adjustments to specific products or in aggregate based on Consumer Price Index changes, economic climate, and market conditions, provided that adjustment requests include manufacturer-provided written justification and are submitted at least 120 days prior to contract term expiration, with increases not to exceed five percent annually. Contractors must submit certificates of insurance evidencing required coverage to PurchasingSupport@PaloAlto.Gov and must provide the City with 30 days' written notice of policy cancellation for any reason other than non-payment of premium, or 10 days' notice if cancellation results from non-payment. Award is contingent on full compliance with all insurance requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| Sand_and_Rock_Material_as_needed_for_Parks_(Addendum_#1_Revision).pdf | ||
| Blank_W9.pdf |
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Text version
INSURANCE REQUIREMENTS
Rev. April 9,2025
CONTRACTORS TO THE CITY OF PALO ALTO (CITY), AT THEIR SOLE EXPENSE, SHALL FOR THE TERM OF THE CONTRACT OBTAIN AND MAINTAIN INSURANCE IN THE AMOUNTS FOR THE COVERAGE SPECIFIED BELOW, AFFORDED BY COMPANIES WITH AM BEST’S KEY RATING OF A-:VII, OR HIGHER, LICENSED OR AUTHORIZED TO TRANSACT INSURANCE
BUSINESS IN THE STATE OF CALIFORNIA.
AWARD IS CONTINGENT ON COMPLIANCE WITH CITY’S INSURANCE REQUIREMENTS, AS SPECIFIED, BELOW:
REQUIRED
TYPE OF COVERAGE
REQUIREMENT
MINIMUM LIMITS
EACH
OCCURRENCE AGGREGATE
YES WORKER’S COMPENSATION
YES EMPLOYER’S LIABILITY
STATUTORY
STATUTORY
YES GENERAL LIABILITY, INCLUDING
PERSONAL INJURY, BROAD FORM
PROPERTY DAMAGE BLANKET
CONTRACTUAL, AND FIRE LEGAL
LIABILITY
BODILY INJURY
PROPERTY DAMAGE
BODILY INJURY & PROPERTY DAMAGE
COMBINED.
$1,000,000
YES AUTOMOBILE LIABILITY, INCLUDING
ALL OWNED, HIRED, NON-OWNED
BODILY INJURY
- EACH PERSON
- EACH OCCURRENCE
PROPERTY DAMAGE
BODILY INJURY AND PROPERTY
DAMAGE, COMBINED
$1,000,000
PROFESSIONAL LIABILITY,
NO INCLUDING, ERRORS AND
OMISSIONS, MALPRACTICE (WHEN
APPLICABLE), AND NEGLIGENT
PERFORMANCE
ALL DAMAGES
YES THE CITY OF PALO ALTO IS TO BE NAMED AS AN ADDITIONAL INSURED: CONTRACTOR, AT ITS SOLE COST AND EXPENSE, SHALL OBTAIN AND MAINTAIN, IN FULL FORCE AND EFFECT THROUGHOUT THE ENTIRE TERM OF ANY RESULTANT AGREEMENT, THE INSURANCE COVERAGE HEREIN DESCRIBED, INSURING NOT ONLY CONTRACTOR AND ITS SUBCONSULTANTS, IF ANY, BUT ALSO, WITH THE EXCEPTION OF WORKERS’ COMPENSATION, EMPLOYER’S LIABILITY AND PROFESSIONAL INSURANCE, NAMING AS ADDITIONAL INSUREDS CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS, AND EMPLOYEES.
I. INSURANCE COVERAGE MUST INCLUDE:
A. A CONTRACTUAL LIABILITY ENDORSEMENT PROVIDING INSURANCE COVERAGE FOR CONTRACTOR’S
AGREEMENT TO INDEMNIFY CITY.
II. CONTACTOR MUST SUBMIT CERTIFICATES(S) OF INSURANCE EVIDENCING REQUIRED COVERAGE AT THE FOLLOWING EMAIL ADDRESS: PurchasingSupport@PaloAlto.Gov
III. ENDORSEMENT PROVISIONS, WITH RESPECT TO THE INSURANCE AFFORDED TO “ADDITIONAL INSUREDS”
A. PRIMARY COVERAGE
WITH RESPECT TO CLAIMS ARISING OUT OF THE OPERATIONS OF THE NAMED INSURED, INSURANCE AS AFFORDED BY THIS POLICY IS PRIMARY AND IS NOT ADDITIONAL TO OR CONTRIBUTING WITH ANY
OTHER INSURANCE CARRIED BY OR FOR THE BENEFIT OF THE ADDITIONAL INSUREDS.
B. CROSS LIABILITY
mailto:PurchasingSupport@PaloAlto.Gov
INSURANCE REQUIREMENTS
Rev. April 9,2025
THE NAMING OF MORE THAN ONE PERSON, FIRM, OR CORPORATION AS INSUREDS UNDER THE POLICY SHALL NOT, FOR THAT REASON ALONE, EXTINGUISH ANY RIGHTS OF THE INSURED AGAINST ANOTHER, BUT THIS ENDORSEMENT, AND THE NAMING OF MULTIPLE INSUREDS, SHALL NOT INCREASE THE TOTAL
LIABILITY OF THE COMPANY UNDER THIS POLICY.
C. NOTICE OF CANCELLATION
1. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR ANY REASON OTHER THAN THE
NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A THIRTY (30)
DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION.
2. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR THE NON-PAYMENT OF
PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A TEN (10) DAY WRITTEN NOTICE
BEFORE THE EFFECTIVE DATE OF CANCELLATION.
AWARD IS CONTINGENT ON COMPLIANCE WITH CITY’S INSURANCE REQUIREMENTS, AS SPECIFIED, BELOW:
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