Instructions to Offerors under FCI Jesup Dec 2025.pdf

SOLICITATION NO. 15BBNF26Q00000012

WATER MAIN TIE-IN-WATER SOFTENER

FCI JESUP

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

Jesup, GA 31599

ISSUE DATE: December 12, 2025

OFFER DUE DATE: Tuesday, January 13, 2026, by 2:00 P.M.

OFFERS SHALL BE ADDRESSED TO:

FEDERAL BUREAU OF PRISONS

Sdennison@bop.gov 719-784-5744 mailto:Sdennison@bop.gov

INSTRUCTIONS TO OFFERORS

OFFER SUBMISSION PROCEDURES

SOLICITATION/REQUEST FOR QUOTATIONS

15BBNF26Q00000012

TITLE:

DEADLINE FOR

RECEIPT OF OFFERS:

FCI JESUP

WATER MAIN TIE-IN-

WATER SOFTENER

January 13, 2026

2:00 P.M. CST

MAIL OFFERS TO: FCC Florence Colorado

FEDERAL BUREAU OF PRISONS

FCC Florence United States Penitentiary Staff Mail: Post Office Box 7500 – STAFF ATTN: Steven Dennison USP Business Office

Ship Offers to: ATTN: Steven Dennison FCC Florence United States Penitentiary – Business Office 5880 State Highway 67 South Florence CO 81226

Submission of quotes by U.S. Mail or shipping services such as UPS/FEDEX is not recommended. Please submit quote by email to sdennison@bop.gov. Call 719-784-5744 with questions regarding submission of quote.

***********************************IMPORTANT*********************************

CONTRACTORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) AT

WWW.SAM.GOV. THIS IS A full and open competition.

If you have questions about the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your Bid, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.

I. Each offeror SHALL complete and submit the following forms, clauses, and statements with his/her offer. Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your offer to be considered as non-responsive and ineligible for award.

*SUBMIT ALL PAGES OF THE SOLICITATION DOCUMENT*

A. SECTION 1: Standard Form-1442 – Solicitation, Offer, and Award, pages 1 & 2

Complete blocks 10 and 14 thru 20c (remember to include the signer’s title in block 20a). Ensure the address typed in block

14 matches the address in your SAM registration.

Blocks 21 thru 31c are to be completed only by the Government!

Include UEI#, tax ID#, CAGE code, and email address where indicated in block 10.

mailto:sdennison@bop.gov http://www.sam.gov/

B. SECTION 2: Schedule of Supplies/Services, page 4

Complete the unit price (JB = job) and Amount blocks (these amounts will be the same).

NOTE: The amounts listed in this section should be the same as the amount listed in block 17 of the Standard Form-1442.

C. SECTION 5: Attachments – Left Blank.

1. Attachments will be posted with the solicitation on SAM.gov

D. SECTION 7: Representations and Certifications, pages 43-47

1. FAR provision 52.204-24 (Pages 43-45)

Offerors shall complete section 52.204-24(d)(1) and (2)

2. FAO-0020 and FAO-0021 (Page 45-47) Complete in entirety.

E. Amendments, if any, must be acknowledged and submitted with the offer by one of the methods described in item eleven of the Standard Form-30 (amendment of solicitation/modification of contract).

*SUBMIT ALL PAGES OF THE SOLICITATION DOCUMENTS*

II. PRE-QUOTATION CONFERENCE:

******************************** IMPORTANT **********************************

A pre-quotation conference and site visit are scheduled for Tuesday, January 6, 2026, at 9:00am EST local time at Federal Correctional Institution (FCI) Jesup, located at 2600 Highway 301 South Jesup GA 31599. This is the only pre-quotation conference/site visit scheduled. The pre-quotation conference/site visit is not mandatory (see provision 52.236-27 of the solicitation). However, all offerors are urged to attend.

Criminal History Checks will be required for participants attending this conference. The authorization for release of information (Form BP-A0660 Criminal History Check, attached) shall be completed for each attendee and submitted to FCI Jesup General Foreman Robert Thompson no later than Monday December 29, 2025at 3:00 pm EST, email the BP-A0660 to Mr. Robert Thompson at rethompson@bop.gov. For questions on filling out the Criminal History Check form, contact Mr. Steven Dennison at 719-784-5744

The forms must include a cover letter indicating they are for the WATER MAIN TIE-IN-WATER SOFTENER project in addition to the following information:

1. Company name and list/number of individuals from the company who will be attending.

(Not on the courier

2. Phone number/point of contact for the company for notification of any Criminal History Checks that are denied.

NOTE: The FBOP is prohibited from divulging any information regarding any reasons for Criminal History Check denials. Only the fact that a person has been denied will be communicated to the company point of contact.

The point of contact for the pre-quotation conference/site visit is Robert Thompson (912)-427-0870 Ext. 5793 email rethompson@bop.gov and Steven Dennison (719)-784-5744 email sdennison@bop.gov.

Any questions relating to the solicitation after the closing of the pre-quotation conference/site visit shall be sent to Steven Dennison, Contracting Officer, via email at sdennison@bop.gov no later than Friday October 31, 2025, In order to provide sufficient response time prior to the offer due date, the Government is establishing the above cut-off date for questions about the solicitation. All offerors shall offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

III. Each offeror is requested to submit the following information in accordance with the instructions:

A. Offer Label for mailed in quotes (see template below)

1. This label shall be completed and used on the envelope containing the offer. This envelope shall be placed inside of shipping boxes or envelopes supplied by couriers such as FedEx. Complete the information on the label and cut and paste or transfer it to the LOWER left corner of the envelope containing your offer envelope/packaging). Print or type your name and address in the UPPER left corner of the envelope containing your offer.

mailto:rethompson@bop.gov

*Double check all amendments (if issued) for any offer due date extension and enter accordingly on label*

BID/OFFER

SOLICITATION NO.

1BBNF26Q00000012

DATE FOR RECEIPT OF BIDS/OFFERS

TIME FOR RECEIPT OF BIDS/OFFERS

OFFICE DESIGNATED TO RECEIVE BIDS/OFFERS

Federal Bureau of Prisons

USP-Florence Business Office – ATTN: S. Dennison FCC Florence 5880 State Highway 67 South Florence CO 81226

CONTRACTING OFFICER NAME

Steven Dennison

Past Performance Information Required

Refer to Provision FAO-0021, Business Management Questionnaire

Attached to this document are two past performance questionnaires, one for your references, and one for your bank.

1. Past Performance Questionnaire: Forward this document to at least 3 companies/Government agencies who you have current work or have completed work within the last 24 months.

The references submitted should be in the similar range as your bid price. Please submit reference forms for projects of a similar nature or as similar as possible. If you do not have references similar to what you are bidding for this project, please indicate so by including a separate letter with your bid stating so. Not having references similar will not determine your bid non- responsive.

2. Bank Reference: please fill in one bank reference

You are responsible to ensure the questionnaires are delivered to your references, and that they respond via forwarding the completed reference to sdennison@bop.gov. The completed reference documents must come from your reference, and not from an email address in your firm.

PAST PERFORMANCE QUESTIONNAIRE

The contractor you are receiving this document from intends to offer a bid to the Federal Bureau of Prisons for an upcoming project. As a potential bidder who may receive the contract, it is required by law that Past Performance be examined. The intention of this request is to ensure contractor responsibility prior to expending your taxpayer dollars and awarding a federal contract. It is imperative before we award tax dollars to firms, they are deemed capable and responsible.

A brief one (1) page survey is attached with a second page for comments. Please ensure you provide your professional opinion in the comments section so that I may combine your rating and comments into a fair rating. Please submit responses by 1/13/2026 by 2:00 pm CST as this is the due day of the Request for Proposal. Please scan and email back.

Please provide the name of the company for whom you are providing the reference:

Please provide the following information regarding YOUR Company/Government Agency in case I have questions:

a. Name of Company/Government Agency:

b. Telephone Number:

c. Name/Title of Contact Person:

d. Contact Person E-Mail Address:

e. Description of Work Performed:

f. Amount of Contract:

g. Contract Status: Active or Complete (circle one)

h. List Month/Year of Completion (if applicable): _

If you have any questions, please do not hesitate to contact me, sdennison@bop.gov Contracting Officer, at 719-784- 5744. Your assistance is greatly appreciated!

THIS DOCUMENT MUST BE SENT DIRECTLY TO sdennison@bop.gov DO NOT EMAIL BACK TO THE REFERENCED

CONTRACTOR.

This document, once completed, must be emailed to sdennison@bop.gov. Do not return this document to the Contractor who forwarded you this document.

mailto:sdennison@bop.gov mailto:sdennison@bop.gov.

RESPONSIBILITY QUESTIONNAIRE

Contractor Name:

RATING

1 5/6 10

Poor Average Best

1 2 3 4 5 6 7 8 9 1

PERFORMANCE

WORKLOAD

How would you rate their overall performance to date?

How would you rate the contractor’s adherence to contract delivery and/or performance schedule?

How would you rate the contractor’s quality control?

How would you rate the contractor’s efforts in fostering good business relations?

How would you rate the contractor’s meeting all the contract requirements?

Has the contractor required changes to the contract due to contractor problems?

Yes No Comments

BUSINESS

ETHICS

Based on your observations, do you believe the contractor to be ethical in their business relationship with your organization?

Are you aware of any ethics problems being experienced by the contractor?

ORGANIZATION Does the contractor demonstrate good organizational structure?

Do you have recourse within the company if you are not satisfied with the on/off-site supervision? (Please explain under comments)

Are you aware of any organizational deficiencies with the contractor? (If yes, please explain under comments)

RESOURCES Did the contractor demonstrate themselves to have sufficient financial resources?

Did the contractor demonstrate themselves to have sufficient qualified personnel resources?

LEGAL Are you aware of any legal problems being experienced by the contractor?

GENERAL

If the work is complete, would you have the contractor come back for another contract if this contract were completed?

Do you have anything else you would like to add? Please attach any notes you may have in reference to this contractor, either positive or negative.

Signed: Date:

Company Name:

THIS DOCUMENT MUST BE SENT DIRECTLY TO sdennison@bop.gov. DO NOT EMAIL BACK TO THE REFERENCED

PLEASE PROVIDE ANY COMMENTS EITHER POSITIVE OR NEGATIVE THAT YOU BELIEVE

COULD IMPACT THE GOVERNMENTS ABILITY TO DO BUSINESS WITH THIS

FIRM:

THIS DOCUMENT MUST BE SENT DIRECTLY TO sdennison@bop.gov. DO NOT EMAIL BACK TO THE REFERENCED

BANKING QUESTIONNAIRE

The contractor you are receiving this document from intends to offer a bid to the Federal Bureau of Prisons for an upcoming project. As a potential bidder who may receive the contract, it is required by law that Past Performance be examined. The intention of this request is to ensure contractor responsibility prior to expending your taxpayer dollars and awarding a federal contract. It is imperative before we award tax dollars to firms, they are deemed capable and responsible.

A brief one (1) page survey is attached. Please ensure you provide the date the contractor’s bank account was opened, and respond to each of the three questions posed. The document does not require any detailed bank account information.

Please submit responses by 1/13/2026 by 2:00 pm CST as this is the due day of the Request for Proposal. Please scan and email back.

This document once completed must be emailed to sdennison@bop.gov Do not return this document to the Contractor who forwarded you this document.

If you have any questions, please do not hesitate to contact me, sdennison@bop.gov , at 719-784-5744. Your assistance is greatly appreciated!

CONTRACTOR FINANCIAL INQUIRY:

THE INTENTION OF THIS REQUIREMENT IS TO ENSURE CONTRACTOR FINANCIAL

RESPONSIBILITY PRIOR TO AWARDING A FEDERAL CONTRACT. THE COMPANY

LISTED BELOW HAS GIVEN YOUR NAME AND INFORMATION SO THAT WE MAY

CONTACT YOU TO INQUIRE REGARDING THEIR STANDING WITH YOUR BANK. IF

YOU HAVE ANY QUESTIONS PLEASE DO NOT HESITATE TO CONTACT ME AT

sdennison@bop.gov Contractor:

Contractor Name:

Contractor Point of Contact:

Contractor Address:

Name and Address of Financial Institution:

Name of Bank:

Bank Point of Contact:

Bank Address:

PLEASE ANSWER THE FOLLOWING:

DATE ACCOUNT OPENED:

1. Does the contractor maintain satisfactory account status (making timely debt payments, maintains positive cash flow and overdraft protection, etc.)?

[ ] always [ ] often [ ] not often

2. What credit standing does the contractor currently have?

[ ] excellent [ ] fair [ ] poor

3. Generally, their average monthly balance in the last six months is:

[ ] less than $10,000 [ ] $10,000 - $100,000 [ ] greater than $100,000

Signature and Title of Bank Representative Date

THIS DOCUMENT MUST BE SENT DIRECTLY TO sdennison@bop.gov DO NOT EMAIL BACK TO THE

REFERENCED CONTRACTOR.

mailto:sdennison@bop.gov mailto:sdennison@bop.gov