Instructions to Offerors under FCC Florence.docx

SOLICITATION NO. 15B40626Q00000001

GARAGE FLOOR STRUCTURAL REPAIR

FCC FLORNECE

UNITED STATES DEPARTMENT OF JUSTICE FEDERAL BUREAU OF PRISONS

Florence CO, 81226

ISSUE DATE: December 05, 2025

OFFER DUE DATE: Tuesday, December 30, 2025, by 10:00 A.M. OFFERS SHALL BE ADDRESSED TO:

FEDERAL BUREAU OF PRISONS

b7baker@bop.gov

719-784-9454 EXT 5841

INSTRUCTIONS TO OFFERORS

OFFER SUBMISSION PROCEDURES

SOLICITATION/REQUEST FOR QUOTATIONS 15B40626Q00000001

TITLE:

DEADLINE FOR RECEIPT OF OFFERS:

FCC FLORENCE

GARAGE FLOOR STRUCTUAL REPAIR

December 30, 2025 10:00 A.M. Mountain

MAIL OFFERS TO: FCC Florence Colorado FEDERAL BUREAU OF PRISONS FCC Florence United States Penitentiary Staff Mail: Post Office Box 7500 – STAFF ATTN: Brittany Baker USP Business Office

Ship Offers to: ATTN: Brittany Baker FCC Florence United States Penitentiary – Business Office 5880 State Highway 67 South Florence CO 81226

Submission of quotes by U.S. Mail or shipping services such as UPS/FEDEX is not recommended. Please submit quote by email to b7baker@bop.gov. Call 719-784-9454 EXT 5841 with questions regarding submission of quote.

***********************************IMPORTANT*********************************

CONTRACTORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) AT WWW.SAM.GOV. THIS IS A 100% SMALL BUSINESS SET-ASIDE. YOUR BUSINESS SIZE METRICS INFORMATION IN SAM MUST MEET THE SMALL BUSINESS SIZE STANDARD REQUIREMENT FOR NAICS CODE 238190 (reference FAR provision 52.219-1 in the Representations & Certifications section of your SAM registration).

If you have questions about the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your Bid, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac- us.org.

I. Each offeror SHALL complete and submit the following forms, clauses, and statements with his/her offer. Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your offer to be considered as non- responsive and ineligible for award.

*SUBMIT ALL PAGES OF THE SOLICITATION DOCUMENT*

A. SECTION 1: Standard Form-1442 – Solicitation, Offer, and Award, pages 1 & 2

Complete blocks 10 and 14 thru 20c (remember to include the signer’s title in block 20a). Ensure the address typed in block 14 matches the address in your SAM registration.

Blocks 21 thru 31c are to be completed only by the Government!

Include UEI#, tax ID#, CAGE code, and email address where indicated in block 10.

B. SECTION 2: Schedule of Supplies/Services, page 4

Complete the unit price (JB = job) and Amount blocks (these amounts will be the same).

NOTE: The amounts listed in this section should be the same as the amount listed in block 17 of the Standard Form-1442.

C. SECTION 5: Attachments page 44

1. Instructions to Offerors

2. SOW

3. Drawings

4. Criminal Background History Check Form (NCIC)

5. Wage Determination

D. SECTION 7: Representations and Certifications, pages 46

1. FAR Provision 52.204-8 (Pages 47-50)

NOTE: Pursuant to section (b)(1) of this provision, provision 52.204-7 is included in this solicitation. Therefore, offerors should not mark either of the two options under section (b)(2) since paragraph (d) AUTOMATICALLY applies. Leave these options unmarked.

2. FAR provision 52.204-24 (Pages 50-52) Offerors shall complete section 52.204-24(d)(1) and (2)

3. FAO-0020 (Page 52-53) Complete in entirety.

E. Amendments, if any, must be acknowledged and submitted with the offer by one of the methods described in item eleven of the Standard Form-30 (amendment of solicitation/modification of contract).

*SUBMIT ALL PAGES OF THE SOLICITATION DOCUMENTS*

II. PRE-QUOTATION CONFERENCE:

******************************** IMPORTANT **********************************

A pre-quotation conference and site visit are scheduled for December 17, 2025, at 9:00am MST local time at Federal Correctional Complex (FCC) Florence, located at 5880 State Highway 67 South Florence CO,81226. This is the only pre-quotation conference/site visit scheduled. The pre-quotation conference/site visit is not mandatory (see provision 52.236-27 of the solicitation). However, all offerors are urged to attend.

Criminal History Checks will be required for participants attending this conference. The authorization for release of information (Form BP-A0660 Criminal History Check, attached) shall be completed for each attendee and submitted to FCC Florence to General Foreman Aaron Boyer no later than Thursday, December 11 2025, at 3:00 pm MST, email the BP-A0660 to Mr. Aaron Boyer at a1boyer@bop.gov. For questions on filling out the Criminal History Check form, contact Mrs. Brittany Baker at 719-784-9454 EXT 5841 The forms must include a cover letter indicating they are for the Garage Floor Structural repair project in addition to the following information:

1. Company name and list/number of individuals from the company who will be attending.

2. Phone number/point of contact for the company for notification of any Criminal History Checks that are denied.

NOTE: The FBOP is prohibited from divulging any information regarding any reasons for Criminal History Check denials. Only the fact that a person has been denied will be communicated to the company point of contact.

The point of contact for the pre-quotation conference/site visit is Aaron Boyer 719-784-9100 EXT 4188 email a1boyer@bop.gov and Brittany Baker (719)-784-9454 EXT 5841 email b7baker@bop.gov.

Any questions relating to the solicitation after the closing of the pre- quotation conference/site visit shall be sent to Steven Dennison, Contracting Officer, via email at sdennison@bop.gov no later than Friday December 19, 2025, In order to provide sufficient response time prior to the offer due date, the Government is establishing the above cut-off date for questions about the solicitation. All offerors shall offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

III. Each offeror is requested to submit the following information in accordance with the instructions:

A. Offer Label for mailed in quotes (see template below)

1. This label shall be completed and used on the envelope containing the offer. This envelope shall be placed inside of shipping boxes or envelopes supplied by couriers such as FedEx. Complete the information on the label and cut and paste or transfer it to the LOWER left corner of the envelope containing your offer(Not on the courier envelope/packaging). Print or type your name and address in the UPPER left corner of the envelope containing your offer.

*Double check all amendments (if issued) for any offer due date extension and enter accordingly on label*

BID/OFFER

SOLICITATION NO.

15B40626Q00000001

DATE FOR RECEIPT OF BIDS/OFFERS

TIME FOR RECEIPT OF BIDS/OFFERS

OFFICE DESIGNATED TO RECEIVE BIDS/OFFERS

Federal Bureau of Prisons

FCC FLORENCE

5880 State Highway 67 S

CONTRACTING OFFICER NAME

Brittany Baker

Past Performance Information Required Refer to Provision FAO-0021, Business Management Questionnaire

Attached to this document are two past performance questionnaires, one for your references, and one for your bank.

1. Past Performance Questionnaire: Forward this document to at least 3 companies/Government agencies who you have current work or have completed work within the last 24 months.

The references submitted should be in the similar range as your bid price. Please submit reference forms for projects of a similar nature or as similar as possible. If you do not have references similar to what you are bidding for this project, please indicate so by including a separate letter with your bid stating so. Not having references similar will not determine your bid non- responsive.

2. Bank Reference: please fill in one bank reference

You are responsible to ensure the questionnaires are delivered to your references, and that they respond via forwarding the completed reference to b7baker@bop.gov. The completed reference documents must come from your reference, and not from an email address in your firm.

15B40626Q00000001

PAST PERFORMANCE QUESTIONNAIRE

The contractor you are receiving this document from intends to offer a bid to the Federal Bureau of Prisons for an upcoming project. As a potential bidder who may receive the contract, it is required by law that Past Performance be examined. The intention of this request is to ensure contractor responsibility prior to expending your taxpayer dollars and awarding a federal contract. It is imperative before we award tax dollars to firms, they are deemed capable and responsible.

A brief one (1) page survey is attached with a second page for comments. Please ensure you provide your professional opinion in the comments section so that I may combine your rating and comments into a fair rating. Please submit responses by 12/30/2025 by 11:00 am Mountain as this is the due day of the Request for Proposal. Please scan and email back.

This document, once completed, must be emailed to b7baker@bop.gov. Do not return this document to the Contractor who forwarded you this document.

Please provide the name of the company for whom you are providing the reference: Please provide the following information regarding YOUR Company/Government Agency in case I have questions:

a. Name of Company/Government Agency:

b. Telephone Number:

c. Name/Title of Contact Person:

d. Contact Person E-Mail Address:

e. Description of Work Performed:

f. Amount of Contract:

g. Contract Status: Active or Complete (circle one)

h. List Month/Year of Completion (if applicable): _

If you have any questions, please do not hesitate to contact me, b7baker@bop.gov Contracting Officer, at 719-784-9454 EXT 5841. Your assistance is greatly appreciated!

THIS DOCUMENT MUST BE SENT DIRECTLY TO baker@bop.gov DO NOT EMAIL BACK TO THE REFERENCED CONTRACTOR.

15B40626Q00000001

GARAGE FLOOR STRUCTURAL REPAIR

RESPONSIBILITY QUESTIONNAIRE

Contractor Name:

RATING

PERFORMANCE

& WORKLOAD

How would you rate their overall performance to date?

How would you rate the contractor’s adherence to contract delivery and/or performance schedule?

How would you rate the contractor’s quality control?

How would you rate the contractor’s efforts in fostering good business relations?

How would you rate the contractor’s meeting all the contract requirements?

Has the contractor required changes to the contract due to contractor problems?

Are you aware of any ethics problems being experienced by the contractor?

Do you have recourse within the company if you are not satisfied with the on/off- site supervision? (Please explain under comments)

Are you aware of any organizational deficiencies with the contractor? (If yes, please explain under comments)

Did the contractor demonstrate themselves to have sufficient qualified personnel resources?

GENERAL

If the work is complete, would you have the contractor come back for another contract if this contract were completed?

Do you have anything else you would like to add? Please attach any notes you may have in reference to this contractor, either positive or negative.

Signed: Date:

Company Name: THIS DOCUMENT MUST BE SENT DIRECTLY TO b7baker@bop.gov. DO NOT EMAIL BACK TO THE REFERENCED CONTRACTOR.

15B40626Q00000001

PLEASE PROVIDE ANY COMMENTS EITHER POSITIVE OR NEGATIVE THAT YOU BELIEVE COULD IMPACT THE GOVERNMENTS ABILITY TO DO BUSINESS WITH THIS

FIRM:

THIS DOCUMENT MUST BE SENT DIRECTLY TO b7baker@bop.gov. DO NOT EMAIL BACK TO THE REFERENCED CONTRACTOR.

15B40626Q00000001

GARAGE FLOOR STRUCTURAL REPAIR

BANKING QUESTIONNAIRE

The contractor you are receiving this document from intends to offer a bid to the Federal Bureau of Prisons for an upcoming project. As a potential bidder who may receive the contract, it is required by law that Past Performance be examined. The intention of this request is to ensure contractor responsibility prior to expending your taxpayer dollars and awarding a federal contract. It is imperative before we award tax dollars to firms, they are deemed capable and responsible.

A brief one (1) page survey is attached. Please ensure you provide the date the contractor’s bank account was opened, and respond to each of the three questions posed. The document does not require any detailed bank account information.

Please submit responses by 12/30/2025 by 10:00 am Mountain as this is the due day of the Request for Proposal. Please scan and email back.

This document once completed must be emailed to b7baker@bop.gov Do not return this document to the Contractor who forwarded you this document.

If you have any questions, please do not hesitate to contact me, b7baker@bop.gov , at 719-784-9454 EXT 5841. Your assistance is greatly appreciated!

15B40626Q00000001

GARAGE FLOOR STRUCTURAL REPAIR

CONTRACTOR FINANCIAL INQUIRY:

THE INTENTION OF THIS REQUIREMENT IS TO ENSURE CONTRACTOR FINANCIAL RESPONSIBILITY PRIOR TO AWARDING A FEDERAL CONTRACT. THE COMPANY LISTED BELOW HAS GIVEN YOUR NAME AND INFORMATION SO THAT WE MAY CONTACT YOU TO INQUIRE REGARDING THEIR STANDING WITH YOUR BANK. IF YOU HAVE ANY QUESTIONS PLEASE DO NOT HESITATE TO CONTACT ME AT B7BAKER@bop.gov Contractor:

Contractor Name: Contractor Point of Contact: Contractor Address:

Name and Address of Financial Institution:

Name of Bank: Bank Point of Contact: Bank Address:

PLEASE ANSWER THE FOLLOWING:

DATE ACCOUNT OPENED:

1. Does the contractor maintain satisfactory account status (making timely debt payments, maintains positive cash flow and overdraft protection, etc.)?

[ ] always [ ] often [ ] not often

2. What credit standing does the contractor currently have?

[ ] excellent [ ] fair [ ] poor

3. Generally, their average monthly balance in the last six months is:

[ ] less than $10,000 [ ] $10,000 - $100,000 [ ] greater than $100,000

Signature and Title of Bank Representative Date

THIS DOCUMENT MUST BE SENT DIRECTLY TO b7baker@bop.gov DO NOT EMAIL BACK TO THE REFERENCED CONTRACTOR.

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