Instructions to Offerors on Quote Evaluation.pdf

Instructions to Offerors on Quote Evaluation

The Government intends to award multiple Blanket Purchase Agreements (BPAs) resulting from this solicitation to responsible offerors whose offers conforming to the solicitation will be most advantageous and provide the best value to the Government, price and other factors considered. It is the Government’s intent to award seven (7) BPAs, although greater or fewer than seven may be awarded. The following factors shall be used to evaluate offers:

1) Price. Note that pricing may never exceed the lodging rate, which is available at https://www.gsa.gov/travel/plan-book/per-diem-rates. Although the government is allowed to pay up to the per diem rate, please provide your best and final pricing. Quotes should contain actual prices for use in evaluating quotes. When evaluating pricing, if "per diem" is stated on a quote, the price will be assumed to be the local per diem rate for the specific dates. If a price range is stated on a quote for a specific date, then the higher range value will be used in evaluating pricing. If pricing changes from month-to-month, you may add an attachment.

2) Past Performance

3) Technical Capability

a. The following items will be rated as Acceptable (hotel property clearly meets the minimum requirements) or Unacceptable (hotel property does not clearly meet the minimum requirement)

i. Conformance to the Statement of Work

ii. Desired room availability for each property per RSD weekend (see 2023 Schedule):

25 Double and 15 Single. The government may consider a hotel for a BPA that cannot provide rooms on all dates or make the desired amount available; however, this factor will be contemplated when evaluating what will be most advantageous to the government. More rooms may be requested in a given month if availability allows. The amounts of double and single rooms requested at any given time will change.

iii. Desired room availability for each property for work week (non-RSD days): 3 Single

b. Travel distance must not be more than 6 miles from 3110 Mitchell Street, Madison, WI, 53704 based on Google Maps, with a preference for properties closer to the location for convenience of members.

4) Assessments by the following Government organizations, which are not limited to the items listed:

a. Fire Department: Electrical, exit lighting, exits, exterior inspection, fire alarm system, fire extinguishers, sprinkler system, fire prevention, fire doors, gas appliances.

b. Security Forces: Physical security of the facilities.

c. Force Support Squadron: All items listed in section 3.0 of the statement of work will be reviewed.

d. Public Health: Inspection of sanitation requirements, safe food handling procedures, pest control, laundry area and gym/pool sanitation.