Instructions to Offerors_Last Resort Soliciation.pdf

1. This procurement will be awarded using Simplified Acquisition Procedures, disregard block 2 of the Standard Form 1442 – This is not a negotiated procurement, this is a Request for Quote.

a. The Government intends to evaluate all quotes and award a single contract without discussions with Offerors. Therefore, the initial quote should contain the Offeror’s best terms from a price and technical standpoint. Offerors should not assume that they will be afforded the opportunity to clarify, discuss, or revise their quote. However, the Government reserves the right to request clarifications or request revised responses if later determined by the Contracting Officer to be necessary. The government may reject any or all response if such action is in the public interest and/or waive informalities and minor irregularities in the submitted offers.

b. The Government reserves the right to cancel this Request for Quote (RFQ) and make no award. By responding to this RFQ and submitting a quote in response to the RFQ, the Contractor understands that the Government shall not be liable for any costs incurred by the Contractor in response to this RFQ.

c. Funds are available for this acquisition.

2. North American Industry Classification System (NAICS) code – The NAICS code for this acquisition is 236220.

3. Availability of Solicitation. All referenced documents for this solicitation are available upon request to the Contract Specialist, MAJ Philicia R. Dailey-Jones at philicia.r.daileyjones.mil@army.mil and the Contracting Officer MAJ Jonathan C. Shelton at jonathan.c.shelton2.mil@army.mil.

4. System for Award Management (SAM). All Offerors shall have an active registration in the System for Award Management (SAM) in order to be considered for award of this contract. To register in SAM, go to https://www.sam.gov.

5. Site Visit. A site visit was synopsized in a pre-solicitation notice on June 27, 2024 and held on July 23, 2024 at Soto Cano Air Base.

See FAR Clause 52.236-3, Site Investigation and Conditions Affecting the Work, and FAR Provision 52.236-27, Site Visit (Construction) of this solicitation.

6. Quote Submission. The offeror shall submit copies of the SF 1442, front and back, the appropriate signatures, and acknowledgements of all amendments as required. The 1442 shall have a unit price, and total price annotated for each CLIN; and, Block 30A, B, and C shall be filled out by an authorized representative of the offeror's company.

6a. All quotes shall be submitted in US Dollars.

7. Electronic Submission. The price quote shall be submitted as an electronic file. The quotation shall be submitted via (email) with the subject line (Quotation for W912QM-24-Q-0027 Last Resort Repairs to the Contract Specialist, MAJ Philicia R. Dailey-Jones at philicia.r.daileyjones.mil@army.mil and the Contracting Officer MAJ Jonathan C. Shelton at jonathan.c.shelton2.mil@army.mil before 12:00 PM Central local Honduran time on September 3, 2024. The Offeror must ensure that its submitted quote is legible.

8. Solicitation Questions. Questions concerning this solicitation shall be submitted via (email) to the Contract Specialist, MAJ Philicia R. Dailey-Jones at philicia.r.daileyjones.mil@army.mil and the Contracting Officer MAJ Jonathan C. Shelton at jonathan.c.shelton2.mil@army.mil before 12:00 PM https://www.sam.gov/

Central local Honduran time on August 14, 2024. The subject line of the email shall contain the solicitation number W912QM-24-Q-0027.

The Government reserves the right not to respond to any questions received concerning this solicitation after the question receipt date and time above. Offerors are encouraged to carefully review all solicitation requirements and submit questions to the Government early in the solicitation cycle.

9. Solicitation Format and Content. Each Offeror’s Quote shall be submitted as set forth below and all information shall be confined to the appropriate part to facilitate independent evaluation. Quotes, which do not include the requested minimum information, may be eliminated from further consideration at the government’s discretion. Quotes Sections shall be labeled by section (i.e., Section I – Price/Cost Information and Required Documents, Section II-Technical Response and Section III-Past Performance Information). If the quote is not broken down in sections as described, the quote may be removed from further consideration as non-compliant.

Section I - Price/Cost Information and Required Documents

(1) No limit page. Electronic Format.

(2) Offerors shall provide all price/cost information necessary to provide a meaningful basis for Government's analysis and evaluation of price/cost for the project set forth in Section ten (10) of this solicitation. Prices shall include all related costs, i.e., profit, wages, transportation, etc., if applicable. The Government is not, and does not intend on, requesting certified cost or pricing data. Offerors may be required during the evaluation process to provide sufficient price/cost information that will enable the Government to perform a meaningful evaluation. If an Offeror proposes an unusually low price or higher priced quote than the magnitude of the estimated price range in Block 10 of this solicitation, the Offeror should also provide rationale to justify its price.

(3) A complete response shall consist of a price response and a cover sheet. The Offeror shall provide its response with a cover sheet that contains the company’s name, CAGE code and SAM Unique Entity ID (UEI) number or NCAGE Code. All vendors are required to be SAM registered https://www.sam.gov. The Cover sheet must also contain address and telephone number, name and title of the person authorized to sign the contract and, offer validation period of 30 days.

(4) Offer and Section 00010 – Standard Form 1442 – Complete in its entirety the “Offeror” portion of the Standard Form (SF) 1442 blocks 14 through 20C on page 2 and contract line items 0001 through 0011 on pages 3 thru 7. All pricing shall be submitted in US Dollars. Blocks 14 through 15 – Complete all Offeror contact information. Block 17 – Add offer acceptance date and total price information. Total price from all line items taken from the “pricing breakdown schedule” attachment, and include the schedule itself with the quote. Block 18 – No bonds required. Block 19 - Amendment(s) – Amendments may be acknowledged in block 19 of the SF 1442 or by signing blocks 15A through 15C, of any amendments (SF 30) issued out during the solicitation (as required). Block 20b - An official having the authority to contractually bind your company in accordance with FAR 4.102 shall sign block 20b of the SF1442. Section 004500 - Representations and Certifications. Insert the required certifications and representations and return only those shown in section 004500.

Section II - Technical Response: No page limitation on the project schedule. Provide the following:

a. A description of all equipment to include the item name, age of the item, its intended usage, and a transportation plan. Materials to include the item name, cost and unit of measure, procurement plan, and quantity. Products to be used for the project. Offeror’s technical response shall ensure a complete understanding of the work to be performed and its ability to comply with the Statement of Work requirements.

b. Project Schedule: Project schedule shall be submitted using any of the following project schedules: Critical Path Method (CPM), Program Evaluation & Review Technique (PERT), or Gantt chart. The project schedule will be in sufficient detail to clearly illustrate the following major work phases: (Project award and kick off meeting, submittal process, camp or project office settlement, foreign procurement (A/C Central Unit and local purchases, coordination with main user, allowable or user authorized areas, working area preparation, duct work fabrication and installation, electric installations, mechanical and A/C units installations, testing, cleaning and restoration, operations and maintenance training and final acceptable by U.S. Government) and expected completion dates and execution times of each work phase. Sufficient float time shall be incorporated in the schedule to account for down days due to inclement weather and adequate time to reflect procurement and shipment of items that are not locally available. Identify all local permits approval times. Expected completion dates, execution time of each phase, and a mid-point completion of project includes any Honduran Holidays, slack time for weather or other related delays.

c. Quality Control Plan: Quality Control Plan shall be in sufficient detail to clearly illustrate the contractor’s surveillance and quality control methods for the following major construction phases:

c.1 Pre- Site Survey and Design c.2 Site preparation and groundwork c.3 Installation c.4 Site Cleanup and Disposal c.5 Post Construction Site Survey

Section III - Past Performance Information:

1. Offeror shall submit, at a minimum, two (2) relevant projects past performance history relative in size and type to the work to be performed under this contract. No more than six (6) pages of written material shall be submitted. Photographs may be provided, however, submission shall not exceed the page limit of written material. Relevant is defined as any work relating to site preparation.

2. Past Performance information shall be submitted in English.

3. The Offeror may provide any information currently available to include letters, customer surveys which demonstrate customer satisfaction relating to overall job performance and quality of completed work on three (3) relevant contracts of the same or similar type of work in size, nature and complexity specified in this Statement of Work. Recent contracts must be work that has been completed within the past three years.

4. Explain if any corrective actions taken in past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, customer complaints, or personnel problems/issues.

5. References - The past performance information from three relevant contracts, as specified in the paragraph above, must clearly demonstrate Offeror’s prior experience in similar construction projects that were:

a. Physically completed within the past three years from the issuance of this RFQ.

b. Similar in magnitude in this solicitation (US $ amount)

c. Similar in site preparation and building renovation construction features

6. Provide the following information for each contact or project reference included in the list above and describe Customer's name, address, and telephone numbers of customer's lead contract and technical personnel:

a. Contract value, number, and type

b. Date of the contract award place(s) of performance, and completion dates

c. Brief description of the work, including responsibilities

d. Comparability to the work under this solicitation

e. Brief discussion of any major technical problems and their resolution

f. Method of acquisition (fully competitive, partially competitive, or noncompetitive), and the basis for award (cost/price, technical merit, etc.) and

g. Any terminations (partial or complete) and the reason (convenience or default) If more than three projects are submitted, only the three most recent will be evaluated. The projects may be contracts for the U.S. Government or other clients.

Past Performance Page Limitation: No more than one (1) double-sided or two (2) single pages of written material shall be submitted for each project. Photographs may be included, but photos and written material combined shall not exceed the page limit requirements.

SUMMARY OF INSTRUCTIONS

Executed Standard Form 1442 Priced Line Items 0001 through 0011 Price/ Technical/Past Performance Completed Representations/Certifications

Amendment(s) - Acknowledge by signing any amendments issued out during this solicitation.

Amendments may also be acknowledged in block 19 of the SF 1442 (as required).

10. Quote Evaluation. This Quote will be evaluated using Simplified Acquisition Procedures, FAR 13.106-1(a) (2) and 13.106-2. Quotations will be evaluated using price, technical capability and past performance as evaluation criteria. Technical capability, price, past performance, and other factors, when combined, are of equal importance when compared to best value. Offerors are encouraged to provide their best Quotes.

The Government will review the contractor's quote in response to the requirements set forth within the terms and conditions of this solicitation, the Statement of Work. The Government reserves the right to seek clarifications with the contractor regarding areas of their quote that either conflict with or display a perceived misunderstanding of the scope of work.

11. The Government will review Attachment 1- Price Breakdown List to determine the reasonableness of the proposed price. Final price will be based on the sum of total cost (Column) for items 0001-0011.

Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price in accordance with FAR 13.106-3(a):

• Comparison of proposed prices received in response to the RFQ

• Comparison of proposed prices with the IGCE.

• Comparison of proposed prices with available historical information.

• Comparison of technical proposals.

• Quality of the equipment proposed by the offerors.

Technical capability and Past performance will be evaluated as either acceptable or unacceptable.

Acceptable past performance will be based on evidence that the offeror has satisfactorily completed recent and relevant work specified in the performance work statement.

12. Award. The Government, based on quotes received, will award a contract to the responsible offeror with acceptable past performance and whose offer is the lowest price for CLINS 0001 through 0011.