Instructions to Offerors HT941024Q2063 (002) (1).pdf

RFQ1694266 Instructions to Offerors – Attachment 2 Page | 1

DEFENSE HEALTH AGENCY

WESTERN MARKETS CONTRACTING DIVISION

7700 ARLINGTON BLVD

FALLS CHURCH, VA 22042

MEMORANDUM FOR:

FROM: Brandi Roberts, Task Order Contracting Officer (TOKO)

DATE: 6/28/2024

SUBJECT: Request for Quotation (RFQ) HT941024Q2063 – Linen Service in support of Edwards Air Force Base

412th Medical Group, CA

*NOTICE TO OFFEROR(S)/SUPPLIER(S): The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

1. DESCRIPTION OF WORK

Edwards Airforce Base 412th Medical Group, CA requires the contractor to provide all personnel, equipment, transportation, and supplies, to provide laundry service, including pickup and delivery at Edwards AFB, 412 Medical

Group for the items listed in Appendix B, "Identification, Standard Packaging and Method of Finish." Performance shall be in accordance with the scope of this Performance Work Statement (PWS) and other specifications or provisions of the contract. Pick-up and delivery points are listed in paragraph 2.2 of the SOW.

Linen services are to include the following:

• Pick Up Soiled Laundry/Linen with an estimated total annual weight per year is 20,000 pounds

• Clean soiled laundry and return to Edwards Air Force Base.

• Maintain Count of linen picked up and delivered.

• Properly Package Laundry.

The Period of Performance for the resultant contract is anticipated to be five (5) years which includes 1 base year and 4 - 1-year options.

Base year: 07/21/2024 – 07/20/2025

Option 1: 07/21/2025 – 07/20/2026

Option 2: 07/21/2026 – 07/20/2027

Option 3: 07/21/2027 – 07/20/2028

Option 4: 07/21/2028 – 07/20/2029

2. PROJECT SCOPE

The Contractor shall furnish all services including the labor, material, and equipment necessary to accomplish the aforementioned tasks and all incidental related work. Services required will be in accordance with the Statement of

Work (SOW) (Attachment 1).

3. QUESTIONS RELATED TO THIS SOLICITATION

Any and all questions shall be directed to Ronald Silver at ronald.c.silver3.civ@health.mil on or before July 05, 2024 at 1630 PST. If any questions are received after this time, the government reserves the right to deny a response.

mailto:ronald.c.silver3.civ@health.mil

RFQ1694266 Instructions to Offerors – Attachment 2 Page | 2

Questions and clarifications are encouraged in regards to SOW and/or solicitation. The Government will provide answers via written Amendment to the RFQ.

4. PROPOSAL SUBMITTAL REQUIREMENTS: Provide one (1) electronic proposal copy.

All proposals must be submitted by 1300 7/10/2024 Pacific Standard Time (PST). Late submittals will be considered non-responsive and therefore ineligible for award.

Factors being utilized to evaluate proposals are:

Technical Capability

Past Performance

Price

5. BASIS FOR AWARD

The basis for award will use Best Value source selection procedures.

In accordance with Federal Acquisition Regulation (FAR) 13.105, award will be made to the responsible Offeror whose offer, conforming to the RFQ, is determined to provide the best value to the Government. Price will be evaluated on the basis of whether or not it is fair and reasonable and within the limitation stated in the RFQ.

6. EVALUATION

Evaluation will be made in the following order of importance. The government will use a down select process within the following factors. As such, the complete evaluation will provide the best value to the government.

TECHNICAL CAPABILITY

The RFQ submission will be evaluated by the technical SME to ensure compliance with all aspects of the SOW. If a quote is determined to be technically acceptable, the RFQ will be selected to continue the evaluation process.

Technical capability will be ranked on a Pass/Fail determination.

PAST PERFORMANCE

The government will conduct a past performance evaluation to determine a confidence level of acceptable performance. Past performance will be evaluated based on the review of, but not limited to, CPARS, PPIPS, and

FAPIIS.

Past performance confidence levels will be based on review of available information. Confidence levels of

Unacceptable, Acceptable, and Neutral will be assigned to each offeror.

PRICE

(a) Solicitation Submittal Requirements:

The Contractor shall provide a summary of their price proposal with a detailed price breakdown of each group on a per hour basis and by base and option years.

(b) Basis of Evaluation:

Price Analysis will be conducted. Proposals will be evaluated for price reasonableness and completeness.

A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business. The Government may use various price analysis techniques and procedures to ensure a fair and reasonable price. Some of those techniques are, but not limited to, comparison of

RFQ1694266 Instructions to Offerors – Attachment 2 Page | 3 proposed prices received in response to the solicitation and/or comparison of proposed prices with the Independent

Government Estimate. Price must be determined fair and reasonable.

DISCUSSIONS

It is the Government’s intention to evaluate proposals and award a contract without discussions with Offerors, other than exchanges conducted for the purpose of minor clarifications. However, the Government reserves the right to conduct price clarifications and/or discussions if later determined by the Contracting Officer to be necessary.

Therefore, each initial proposal should contain the Offeror’s best terms from a price and technical standpoint.

If you have any questions concerning this letter, please contact Mr. Ronald Silver at ronald.c.silver3.civ@health.mil.

Sincerely, Karen Cusson

Contracting Officer

Attachment(s):

Attachment1 Statement of Work (SOW) mailto:ronald.c.silver3.civ@health.mil