Instructions to offerors (general proposal guidance)(MATOC Workplan)v3.docx

Section L – Instructions, Conditions and Notices to Bidders

INSTRUCTIONS TO OFFEROR

1. GENERAL INSTRUCTIONS FOR PREPARATION OF PROPOSAL:

a. Site Visit: Offerors who intend to propose on this solicitation are strongly encouraged to attend the site visit. See site visit Clause FAR 52.236-27. Offerors are required to have a valid Korean Identification card when attending the site visit orientation.

b. Offeror(s) are cautioned to follow the detailed instructions fully and carefully, as the Government reserves the right to make award based on initial offers received, without discussions of such offers.

c. Offeror(s) may, at the discretion of the Government, be asked to provide more information and clarification regarding their proposals. The Government may make a final determination as to whether an offer is acceptable or unacceptable solely based on the proposals as submitted, without requesting any further information. However, if it is deemed necessary the Government may, at its sole discretion, request additional information clarifying but not substantially changing any proposal as submitted. The proposal are intended to be evaluated, and award made, without discussions with the offerors (other than discussion conducted for the purpose of minor clarification), unless discussions are determined to be necessary. If the Government conducts discussions, the Government shall conduct discussions with all offerors in the in accordance with FAR 16.505.

2. SUBMISSION DOCUMENT: Offers shall be submitted to Beta Sam website (https://www.beta.sam.gov/), or if Beta Sam is not available, email to renato.dapat.mil@mail.mil with the evidence document, such as screen shot. All questions should be emailed to renato.dapat.mil@mail.mil. All questions are due No Later Than 1500 hrs (3:00 PM) Local, 1 July 2020.

a. TECHNICAL PROPOSAL: The technical proposal shall include the following:

(1) Design Data Submittal: Provide a project specific conceptual drawing(s) which meet “Minimum Requirement for Work Plan”, design data, and other documents indicating offeror’s ability to satisfactorily accomplish the Government design intent and achieves the desired quality end-products in accordance with Work Plan Specifications. As part of the Design Data Submittal, Offeror shall provide:

(a) Drawings

(b) Data Analysis

b. PRICING PROPOSAL: The pricing proposal shall include the following:

(1) Completed Pricing Schedule: Provide a project specific schedule with the proposed project duration (in calendar days) clearly identified (from Government task order award to closeout documents approval), and with adequate detail in the schedule for the repair/construction action to communicate milestones for this project. A schedule which only states the start and end dates/period for the repair/construction action is not acceptable.

(2) Offer Breakdown: Offerors shall submit an offer breakdown that identifies Materials, Labor, and Transportation and Equipment (T&E), and other resources upon which the offeror intends to rely to perform this contract in accordance with the Statement of Work. The offer breakdown must demonstrate that the offeror understands the requirement in the RFP by listing an appropriate amount of materials, labor, and transportation and equipment required to perform the contract in accordance with the Statement of Work and drawings. The Offeror’s proposal must contain all contractor’s costs including mobilization, demobilization, overhead, profit, insurance, design fee and all other costs including but not limited to compliance with environmental laws, tax laws, protection or moving of Government property, engineering services (to include survey work and drawings) and waste disposal inherent to accomplish the work request. No allowance will be made later for any other purpose whatsoever unless specifically allowed elsewhere in the contract.

Offeror shall provide one (1) original offer breakdown with price and one (1) copy of the offer breakdown without price in accordance to the provided template below:

(a) Materials:

(I) Local Materials:

(A) Type of material with item description, capacity or model number;

(B) Quantity (II) U.S. Origin Materials:

(A) Type of material with item description, capacity or model number;

(b) Quantity Labor:

(I) Category of labor;

(II) Quantity (man-days in each category);

(c) Transportation and Equipment:

(I) Description of all transportation and equipment (category and capacity);

(II) Quantity (per trip or equipment-day);

(d) Other Critical Resource(s): Must be fully described.

(3) Section K: Offerors must complete all portions of Section K. The offeror shall review all expenses to ensure that all applicable taxes are excluded from the overall price. In addition, any proposed exemption of a specific ROK tax shall be legitimate, attributable to the contract, and authorized by the applicable stated references.

* Failure to submit the above requirements may be grounds for determining the proposal to be non-responsive and not eligible to be considered for award.

Section M - Evaluation Factors for Award

5152.215-4029 BASIS OF AWARD

An award shall be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors that satisfy all terms and conditions of this solicitation. Proposals will be evaluated for acceptability.

EVALUATION CRITERIA

Cost Factor: The pricing proposal shall be evaluated to determine whether it is complete and reasonable. A complete and reasonable pricing proposal will be deemed acceptable.

Non-cost Factor: The technical proposal shall be evaluated to determine the offeror’s ability to satisfactorily accomplish the Government design intent and achieves the desired quality end-products. A complete Design Data Submittal which indicates an adequate understanding and approach of the requirements will be deemed acceptable.

(End of provision)