Instructions to Offerors.pdf

COMBINED SYNOPSIS/SOLICITATION 70Z03822QE0000009

INSTRUCTIONS TO OFFERORS

52.212-1 Instructions to Offerors - Commercial Items Sep 2021

Evaluation Criteria

Factor 1 – Technical Acceptability/Performance

Factor 2 – Speed of Delivery

Factor 3 – Price

Evaluation Method

52.212.2 Evaluation-Commercial Items Oct 2014

(a) The Government will award a contract resulting from this Request for Quote (RFQ) to the responsible offeror whose quotation conforming to the RFQ is the most advantageous to the

Government, price and non-price factors considered. The following factors shall be used to evaluate the quotations and are listed in relative order of importance:

Factor 1 – Technical Acceptability

Factor 2 – Speed of Delivery

Factor 1 – Technical Acceptability

The Government will assess the information submitted with the offeror’s quotation to determine how well the product meets the salient characteristics of this solicitation. Technical acceptability will be evaluated to determine an overall pass/fail rating according to the ability of the offeror to provide new manufactured commercial items that meet all of the requirements of this solicitation.

Schedule of Supplies and Salient Characteristics

The United States Coast Guard (USCG) requires the items listed in the Schedule of Supplies on a brand name or equal basis.

The USCG requires a Hydraulic Power Unit (HPU) to provide pressurized hydraulic fluid while performing aircraft maintenance. The brand name and Original Equipment Manufacturer (OEM) of the

HPU and its related equipment is Tronair, Inc. (CAGE Code: 59603).

The salient characteristics and features of the HPU and its accessories are as follows:

Line Item 1:

Hydraulic Power Unit (HPU) Part/Model Number: 54215JL0AACFKW8

a. Adjustable pressure-compensated, variable voltage, piston pump

b. 30 gallon stainless steel reservoir with desiccant air filtration

c. Three-phase electric fan oil cooler with cooling capacity of 16,000 btu/hr (British thermal units per hour)

d. Non-bypassing pressure filter with 2-micron absolute, Microglass III filter element with Beta

Ratio > 1,000 per ISO 4572

e. Large capacity return filter with 5-micron absolute, Microglass III filter element with Beta Ratio

> 200 per ISO 4572

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f. Fluid sampling valve which meets the American National Standards Institute (ANSI) Standard T2.24.1-1991, “Hydraulic Fluid Power – Systems Standard for Stationary Industrial Machinery”

g. Dual System: Two sets of pressure and return hoses with shut-off valves with the ability to adjust pressure in both systems independently

h. Voltage/Frequency/Phase: 208V/60Hz/3PH with 50 foot cord

i. Motor: 25 hp (horsepower)

j. Fluid Type: MIL-PRF-83282

k. Pressure Range: 750 – 3,500 psi (pound force per square inch)

l. Pressure Hoses: Two (2) each ¾” (-12 size) 25-foot hoses

m. Return Hoses: Two (2) each 1” (-16 size) 25-foot hoses

n. Maximum Flow: 15 gallons per minute (gpm)

o. 1-15 gpm dual scale flow meter

p. Dual scale pressure gauge

q. Quick disconnect hydraulic couplings

r. Run-around recirculating connections

s. Hour Meter (60 Hz) – monitors usage to help schedule filter changes and other maintenance actions

t. Pyrometer – temperature gauge to monitor return oil temperature

u. Weight Limit: not to exceed 1,500 pounds wet

v. Preferred, but not required: white powder coating paint

x. Unit equipped with an emergency power shut-off switch/button

Line Item 2

HPU Self-Cleaning Circulation Kit Part/Model Number: KHC-4006

a. For use with single HPU systems

b. Self-cleans HPU by connecting the pressure and return hoses together, allowing hydraulic fluid to circulate through the HPU’s internal 2-micron and 5-micron filters

c. Drip-proof port to connect hoses when not in use

Line Item 3

Replacement Hydraulic Coupling Kit Part/Model Number: KHC-1005

a. Hydraulic coupling kit for the HPU’s pressure and return hoses to adapt hose to a specific aircraft bulkhead coupling.

b. Compatible with the following aircraft:

COMBINED SYNOPSIS/SOLICITATION 70Z03821QE0000006

✶ Airbus Helicopter (Eurocopter) AS330 Puma

✶ Airbus Helicopter (Eurocopter) AS332 Super

Puma

✶ Airbus Helicopter (Eurocopter) AS532

Cougar

✶ Airbus Helicopter (Eurocopter) H175

(EC175)

✶ Airbus Helicopter (Eurocopter) H225

(EC225 Super Puma MKII+)

✶ Airbus Helicopter (Eurocopter) H225M

(EC725 Super Cougar)

✶ BAe ATP

✶ Bell 204

✶ Bell 206B3

✶ Bell 206L4

✶ Bell 206LT

✶ Bell 212

✶ Bell 214

✶ Bell 214ST

✶ Bell 222

✶ Bell 230

✶ Bell 407

✶ Bell 407GX

✶ Bell 412

✶ Bell 427

✶ Bell 429

✶ Bell 430

✶ Bell CH-139

✶ Bell OH-58

✶ Bell TH-67

✶ Bell UH-1

✶ Bell UH-1H

✶ Bombardier (Business) CL-215

✶ Bombardier (Business) CL-215T

✶ Bombardier (Business) CL-415

✶ Dassault Falcon 10-100

✶ Dassault Falcon 2000

✶ Dassault Falcon 2000EX

✶ Dassault Falcon 20-200

✶ Dassault Falcon 50

✶ Dassault Falcon 50EX

✶ Dassault Falcon 900

✶ Dassault Falcon 900EX

✶ Hawker Beechcraft Hawker 1000

✶ Hawker Beechcraft Hawker 4000 (Horizon)

✶ Hawker Beechcraft HS-125 400 Series

✶ Hawker Beechcraft HS-125 800/850/900

Series

✶ Hawker Beechcraft T-1 Jayhawk

✶ Hawker Beechcraft T-400

✶ Lockheed Jetstar C-140

✶ Northrop T-38

✶ Pilatus PC-12

✶ Russian Helicopter Mi-17

✶ Sabreliner 40 Series

✶ Sabreliner 60 Series

✶ Sabreliner 70 Series

✶ Sikorsky S-61

✶ Sikorsky S-65 (CH53, HH53, MH53, Sea

Stallion)

If offering the products of the listed OEM, all parts must have clear traceability to the OEM including the OEM’s Certificate of Conformance (COC) IAW FAR 52.246-15. Traceability is defined as a clear, complete, documented, and auditable paper trail which traces each step from an OEM or distributor to its current location.

Contractors providing “equal to” items shall clearly indicate so in their offer and include the OEM of each item. “Equal to” offers shall include a product description along with detailed specifications, product characteristics, processing/handling guidance, illustrations, pictures, and other information sufficient to enable the Contracting Officer to determine that the quoted product is “equal to” the brand-name product. Specific website addresses containing this information may be provided in lieu of product literature. The offeror must clearly demonstrate that the quoted product is “equal to”; the offeror’s https://www.tronair.com/tool-and-equipment-list/Airbus%20Helicopter%20(Eurocopter)/AS330%20Puma https://www.tronair.com/tool-and-equipment-list/Airbus%20Helicopter%20(Eurocopter)/AS332%20Super%20Puma https://www.tronair.com/tool-and-equipment-list/Airbus%20Helicopter%20(Eurocopter)/AS332%20Super%20Puma https://www.tronair.com/tool-and-equipment-list/Airbus%20Helicopter%20(Eurocopter)/AS532%20Cougar https://www.tronair.com/tool-and-equipment-list/Airbus%20Helicopter%20(Eurocopter)/AS532%20Cougar https://www.tronair.com/tool-and-equipment-list/Airbus%20Helicopter%20(Eurocopter)/H175%20(EC175) https://www.tronair.com/tool-and-equipment-list/Airbus%20Helicopter%20(Eurocopter)/H175%20(EC175) https://www.tronair.com/tool-and-equipment-list/Airbus%20Helicopter%20(Eurocopter)/H225%20(EC225%20Super%20Puma%20MKII+) https://www.tronair.com/tool-and-equipment-list/Airbus%20Helicopter%20(Eurocopter)/H225%20(EC225%20Super%20Puma%20MKII+) https://www.tronair.com/tool-and-equipment-list/Airbus%20Helicopter%20(Eurocopter)/H225M%20(EC725%20Super%20Cougar)) https://www.tronair.com/tool-and-equipment-list/Airbus%20Helicopter%20(Eurocopter)/H225M%20(EC725%20Super%20Cougar)) https://www.tronair.com/tool-and-equipment-list/BAe/ATP https://www.tronair.com/tool-and-equipment-list/Bell/204 https://www.tronair.com/tool-and-equipment-list/Bell/206B3 https://www.tronair.com/tool-and-equipment-list/Bell/206L4 https://www.tronair.com/tool-and-equipment-list/Bell/206LT https://www.tronair.com/tool-and-equipment-list/Bell/212 https://www.tronair.com/tool-and-equipment-list/Bell/214 https://www.tronair.com/tool-and-equipment-list/Bell/214ST https://www.tronair.com/tool-and-equipment-list/Bell/222 https://www.tronair.com/tool-and-equipment-list/Bell/230 https://www.tronair.com/tool-and-equipment-list/Bell/407 https://www.tronair.com/tool-and-equipment-list/Bell/407GX https://www.tronair.com/tool-and-equipment-list/Bell/412 https://www.tronair.com/tool-and-equipment-list/Bell/427 https://www.tronair.com/tool-and-equipment-list/Bell/429 https://www.tronair.com/tool-and-equipment-list/Bell/430 https://www.tronair.com/tool-and-equipment-list/Bell/CH-139 https://www.tronair.com/tool-and-equipment-list/Bell/OH-58 https://www.tronair.com/tool-and-equipment-list/Bell/TH-67 https://www.tronair.com/tool-and-equipment-list/Bell/UH-1 https://www.tronair.com/tool-and-equipment-list/Bell/UH-1H https://www.tronair.com/tool-and-equipment-list/Bombardier%20(Business)/CL-215 https://www.tronair.com/tool-and-equipment-list/Bombardier%20(Business)/CL-215T https://www.tronair.com/tool-and-equipment-list/Bombardier%20(Business)/CL-415 https://www.tronair.com/tool-and-equipment-list/Dassault/Falcon%2010-100 https://www.tronair.com/tool-and-equipment-list/Dassault/Falcon%202000 https://www.tronair.com/tool-and-equipment-list/Dassault/Falcon%202000EX https://www.tronair.com/tool-and-equipment-list/Dassault/Falcon%2020-200 https://www.tronair.com/tool-and-equipment-list/Dassault/Falcon%2050 https://www.tronair.com/tool-and-equipment-list/Dassault/Falcon%2050EX https://www.tronair.com/tool-and-equipment-list/Dassault/Falcon%20900 https://www.tronair.com/tool-and-equipment-list/Dassault/Falcon%20900EX https://www.tronair.com/tool-and-equipment-list/Hawker%20Beechcraft/Hawker%201000 https://www.tronair.com/tool-and-equipment-list/Hawker%20Beechcraft/Hawker%204000%20(Horizon) https://www.tronair.com/tool-and-equipment-list/Hawker%20Beechcraft/HS-125%20400%20Series https://www.tronair.com/tool-and-equipment-list/Hawker%20Beechcraft/HS-125%20800/850/900%20Series https://www.tronair.com/tool-and-equipment-list/Hawker%20Beechcraft/HS-125%20800/850/900%20Series https://www.tronair.com/tool-and-equipment-list/Hawker%20Beechcraft/T-1%20Jayhawk https://www.tronair.com/tool-and-equipment-list/Hawker%20Beechcraft/T-400 https://www.tronair.com/tool-and-equipment-list/Lockheed/Jetstar%20C-140 https://www.tronair.com/tool-and-equipment-list/Northrop/T-38 https://www.tronair.com/tool-and-equipment-list/Pilatus/PC-12 https://www.tronair.com/tool-and-equipment-list/Russian%20Helicopter/Mi-17 https://www.tronair.com/tool-and-equipment-list/Sabreliner/40%20Series https://www.tronair.com/tool-and-equipment-list/Sabreliner/60%20Series https://www.tronair.com/tool-and-equipment-list/Sabreliner/70%20Series https://www.tronair.com/tool-and-equipment-list/Sikorsky/S-61 https://www.tronair.com/tool-and-equipment-list/Sikorsky/S-65%20(CH53,%20HH53,%20MH53,%20Sea%20Stallion) https://www.tronair.com/tool-and-equipment-list/Sikorsky/S-65%20(CH53,%20HH53,%20MH53,%20Sea%20Stallion)

COMBINED SYNOPSIS/SOLICITATION 70Z03821QE0000006

assertion is insufficient. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

Factor 2 – Delivery

Under this factor, the Government will evaluate the offeror’s delivery schedule to determine which offeror is able to meet or exceed the required delivery timeframe.

The offeror shall provide pricing as requested in the Schedule. Any quantity price discounts and discounts for prompt payment should be included in this section. The offeror’s quotation will be evaluated using one or more of the techniques defined in FAR 13.106-3, in order to determine if pricing is fair and reasonable.

Submission of Quotes and Additional Instructions:

Quotes and supporting documentation for “equal to” items shall be emailed directly to Mrs. Geneva James, Purchasing Agent, at Geneva.K.James@uscg.mil no later than the closing date of this solicitation. Offerors shall quote on an “all or none” basis.

Items shall be shipped to the following address:

USCG Air Station New Orleans c/o NAS, Bldg 309

Coast Guard Road

Belle Chasse, LA 70143

Purchase Order Number: (to be determined at time of issuance)

Quotes shall include the following information:

A. Part numbers and manufacturer of items being offered

B. If offering “or equal” items, include any supporting documentation necessary to demonstrate its compliance with all of the listed salient characteristics

C. Unit price

D. Lead/delivery time

E. Delivery terms and estimated shipping costs if FOB Origin. ALL QUOTES WILL BE

CONSIDERED F.O.B. DESTINATION UNLESS F.O.B. ORIGIN IS CLEARLY STATED

AND SHIPPING COSTS ARE INCLUDED.

F. Indicate whether the inclusion of FAR 52.217-6 is acceptable or acceptable for a period shorter than the one year indicated.

mailto:Geneva.K.James@uscg.mil