Instructions to offerors.pdf

DEPARTMENT OF THE ARMY

410TH CONTRACTING SUPPORT BRIGADE

4130 STANLEY ROAD, SUITE 320

JBSA FORT SAM HOUSTON, TX 78234-2726

28 April 2024

MEMORANDUM FOR PROSPECTIVE OFFERORS

SUBJECT: Combined Synopsis-Solicitation for Non-Tactical Vehicles (NTV) with Driver Services.

1. This Memorandum for Prospective Offerors is to advise that the Regional Contracting Center

-Americas (RCC-A), intends to establish a Firm-Fixed Price Multiple Award Blanket Purchase Agreements (BPAs) for the Leasing of Non-tactical Vehicles with driver services (NTVs)in the following countries: Ecuador, Peru, Uruguay, Paraguay, and Guyana. The ordering period will begin on the date the Contracting Officer issues the BPA, tentatively set for 30 May 2024, and run for five (5) years. The RCC-A is establishing the BPAs in accordance with Federal Acquisition Regulation (FAR) 13.303 and Subpart 16.7. Per FAR 13.303-1(a), a BPA is a simplified method of filling anticipated repetitive needs for supplies or services by establishing “charge accounts” with qualified sources. The maximum ceiling value for all BPAs will be $1,000,000.00. The maximum value of individual BPA Call Orders will be set at $200,000.00.

2. Once established, Contractors shall provide NTV services to the Requiring Activity in accordance with the requirements of Attachment 1 – Performance Work Statement, Attachment 2 – Provisions and Clauses, and Attachment 3 – NTV with driver price list.

3. The Government’s acquisition strategy for this procurement is to utilize Federal Acquisition Regulations clauses and provisions associated with FAR Part 13, Simplified Acquisition Procedures, in conjunction with FAR Part 12, Acquisition of Commercial Products and Commercial Services, and supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS).

a. The Government will determine best value on evaluation of non-price factors considered.

The Offerors that are most beneficial to the Government, considered the two (2) evaluation factors, will receive BPA. The following evaluation criteria will be utilized:

Factor 1: Technical Approach – The Government will evaluate the completeness of the offer based on the documentation provided. If a vendor submits a complete offer for one out of the five countries, the Vendor’s offers for that one country will be considered complete.

Subfactor 1: Capability – The Offeror shall demonstrate that they have the capability to provide services throughout the country in question. The offeror shall provide a brief

COMBINED SYNOPSIS SOLICITATION

NTV WITH DRIVER SERVICES

W91CL-24-Q-0004

description of the company’s capability and complete the price schedule of the vehicle types available.

Subfactor 2: Experience – The Offeror shall clearly demonstrate they have the background and experience and have performed this service in the past year. Contractors may provide a list of contracts that they have performed with non-tactical vehicles rental, and non-tactical vehicles with driver services.

Factor 2: Price – The Offeror shall provide fair and reasonable prices for the required NTV with driver services CLINs in Attachment 3. Prices shall be fair and reasonable and balanced. Complete one price list on Attachment 3 per each country; at least one completed price list shall be provided. Price will not be scored or rated.

b. The BPAs procurement approach is as follow:

(1) Tier one (1) – Tier one will consist of pre-price vehicles-based type of vehicle, duration of the trip and destination. Offerors shall complete and submit Attachment 3 – NTV Pre-Price List proposing prices. The Price List shall be updated annually by the US Government and revised as necessary, to comply with the requirements of governing regulation. The Contracting Officer will notify the vendors receiving the agreement award via email. BPA calls will be competed amongst BPA holders.

(2) Tier two (2) – The Government will evaluate orders with specification that surpass the NTV with driver services Pre-Price List, by using the Lowest Price Technically Acceptable (LPTA) approach. Specifically, this means the Government will make a request for an offer when NTV with driver services are required and complete an evaluation of any offers received based on the lowest evaluated price of offers meeting or exceeding the acceptability standards for non-cost factors before issuing an order from the BPAs.

4. This synopsis solicitation includes three (3) attachments as follows:

a. Attachment 1 – Performance Work Statement (PWS); Purpose: Informational.

b. Attachment 2 – Provisions and Clauses; Purposes: Informational, Requires Fill-ins.

c. Attachment 3 – Vendor NTV price list. This document requires Offeror’s to fill-in, and their proposed prices for the first year (12 months) of the ordering period, prices shall include all taxes and fuel expenses signature, and date. One separate price list per country shall be provided. The countries are Ecuador, Peru, Uruguay, Paraguay, and Guyana.

5. The Government asks that any interested Offerors review the attachments, in particular

Attachment 1 – PWS, regarding the technical specifications for the NTV Services to be procured under this BPA.

6. Interested Offerors shall then submit in a written confirmation attesting their ability to provide the required NTV with driver Services in accordance with the technical specifications outlined in Attachment 1, the completed provisions/clauses in attachment 2, and one copy of attachment 3 NTV with driver price lists per country, to the undersigned and the Contract Specialist, via email as attachments. To be eligible to participate and establish a BPA with the US Government, prospective Offerors shall be registered, if not already registered, in SAM (www.sam.gov) by the date Offers are due. Submission shall consist of the written attestation, responses to the instructions contained in the various attachments and fill-in the following provisions and clauses:

a. FAR Provision 52.212-3 Alt I “Offeror Representations and Certifications”— For

52.212-3 Alt I, if the annual Representations and Certifications at SAM.gov have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation and there are no exceptions, then complete paragraph (b)(2) by stating “No Exceptions.” Otherwise, complete 52.212-3 Alt I as instructed.

b. FAR Provision 52.204-24 “Representation Regarding Certain Telecommunication and Video Surveillance Services or Equipment (OCT 2020)”— It is not required to complete 52.204-24 if the Offeror has answered *does not* for the representations in provision 52.204-26 of its annual Representations and Certifications at SAM.gov or has answered *does not* in the representations found at paragraph (v) of 52.212-3 Alt I.

c. FAR Provision 52.204-26 “Covered Telecommunications Equipment or Services— Representation (OCT 2020)”

d. DFARS Provision 252.204-7016, “Covered Defense Telecommunications Equipment or Services

e. DFARS Provision 252.204-7017, “Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation”

f. DFARS Clause 252.229-7001 “Tax Relief”

g. Complete pricing for each CLIN; Part of Price Schedule in the PWS.

7. Offerors shall submit their Commercial and Government Entity (CAGE) Code. The

Government will use this CAGE Code to access the Supplier Performance Risk Information.

a. The Government will consider Risk in accordance with the DFARS Provision 252.204-

7024, Notice on the Use of the Supplier Performance Risk System (SPRS). The Government will consider Supplier Risk as descripted in the provision. Acceptable Supplier Risks Scores are “Green,” “Purple,” “Blue,” or “Black.” The Government WILL NOT consider Item Risk or Price Risk as described in the provision. For purposes of this risk assessment, the Government will only consider information contained in SPRS. Any questions or concerns the Offeror has concerning SPRS risk assessments should be addressed as described in paragraph (d) of DFARS 252.204-7024.

b. Additionally, submissions shall certify that Offeror’s Representation and Certifications applications are current and complete, and the Offeror will verify they are capable business in the NAICS code for the requirement, which is 485320, Automobile /Passenger van Rental with driver. Furthermore, the contractor shall certify that Online Representation and Certification Applications (ORCA) are currently and complete and registration of the proper NAICS Code.

8. Offerors shall address having any questions regarding the documents contained in this letter package, to the Contracting Officer, SFC Emilio Silvafigueroa, email:

emilio.g.silvafigueroa.mil@army.mil and Contract Specialist, Juana M. Astudillo, email:

juana.m.astudillo.civ@army.mil . Offerors shall email questions with the Subject Line Reference: Questions/Comments/Exceptions for W912CL-24-Q-0004. The deadline for questions is 11:59pm CST, 5 May 2024. Late questions will not be answered.

9. Offerors shall provide the required documents and proposed NTV Pre-Price List to the Contracting Officer, SFC Emilio Silvafigueroa, email: emilio.g.silvafigueroa.mil@army.mil and Contract Specialist, Juana M. Astudillo, email: juana.m.astudillo.civ@army.mil no later than 11:59pm CST, 15 May 2024.

EMILIO SILVAFIGUEROA,

US ARMY, SFC

Contracting Officer

3 Encls

1. Attachment 1 – PWS with Service Price Schedule; Informational

2. Attachment 2 – Provisions and Clauses; Purposes: Informational and Requires Fill-ins.

3. Attachment 3– (Vendor insert company name) NTV with driver price list