Instructions to Offerors.pdf

COMBINED SYNOPSIS/SOLICITATION 70Z03824QK0000016

INSTRUCTIONS TO OFFERORS

52.212-1 Instructions to Offerors - Commercial Items Sep 2023

Evaluation Criteria

Factor 1 – Technical Acceptability/Performance

Factor 2 – Speed of Delivery

Factor 3 – Price

Evaluation Method

52.212.2 Evaluation-Commercial Items Oct 2014

(a) The Government will award a contract resulting from this Request for Quote (RFQ) to the responsible offeror whose quotation conforming to the RFQ is the most advantageous to the

Government, price and non-price factors considered. The following factors shall be used to evaluate the quotations and are listed in relative order of importance:

Factor 1 – Technical Acceptability

Factor 2 – Speed of Delivery

Factor 1 – Technical Acceptability

The Government will assess the information submitted with the offeror’s quotation to determine how well the product meets the salient characteristics of this solicitation. Technical acceptability will be evaluated to determine an overall pass/fail rating according to the ability of the offeror to provide new manufactured commercial items that meet all of the requirements in this solicitation.

Schedule of Supplies and Salient Characteristics

The United States Coast Guard (USCG) requires two (2) each On-Premise 6-Cycle Washing Machines to provide clothes washing capabilities for utility coveralls worn by workers performing aircraft maintenance. The washing machines are to be purchased on a brand name or equal basis; the brand name and Original Equipment Manufacturer (OEM) of the washing machine is Dexter Laundry, Inc.

(CAGE Code: 6VWH7).

In addition to the washing machines, all offered pricing shall include delivery, installation, and training.

Offerors may provide one total price or break up into separate line items, whichever they prefer.

Installation means that the washing machines are fully operational, and training shall demonstrate the machines’ proper operation, the use of various settings, and the performance of any required maintenance actions.

The salient characteristics and features of the On-Premise 6-Cycle Washer accessories are as follows:

On-Premise 6-Cycle Washer

Part/Model Number: DX-9999-766-001

Quantity: two (2) each

• Made in the U.S.A.

• Top, front, and sides constructed of stainless steel.

• Voltage requirements: 208 -240 single or three-phase

• 15-amp breaker

a. Capacity:

Dry Weight Capacity - lb (kg) 60 (27.2)

Cylinder Volume - cu ft (L) 9 (254.9)

b. Speed:

High Extract Speed - g (RPM) 100 (485)

Intermediate Extract Speed - g (RPM) 60 (375)

Washing Speed - g (RPM) 0.9 (43)

Motor Size - hp (kW) 3 (2.2)

c. Dimensions:

Cabinet Height - in (cm) 55 3/8 (140.7)

Cabinet Width - in (cm) 34 3/8 (87.3)

Cabinet Depth - in (cm) 38 7/8 (98.8)

Door Opening - in (cm) 19 1/4 (48.9)

Floor to Door Bottom - in (cm) 16 (40.6)

Cylinder Diameter - in (cm) 30 (76.2)

Cylinder Depth - in (cm) 22 (55.9)

d. Water Requirements:

Water Inlet Size - in (mm) 3/4 (19)

Pressure (min/max) - psi (kPa) 30-120 (207-827)

Flow Rate - gal/min (L/min) 9 (34)

Drain Diameter (O.D.) - in (cm) 3 (7.6)

Floor to Center of Drain - in (cm) 6 5/8 (16.8)

e. Warranty:

Three (3) years on all parts.

Ten (10) years on shaft, frame, cylinder, seals, bearings, and bearing housing.

If offering the products of the listed OEM, all parts must have clear traceability to the OEM including the OEM’s Certificate of Conformance (COC) IAW FAR 52.246-15. Traceability is defined as a clear, complete, documented, and auditable paper trail which traces each step from an OEM or distributor to its current location.

Contractors providing “equal to” items shall clearly indicate so in their offer and include the OEM of each item. “Equal to” offers shall include a product description along with detailed specifications, product characteristics, processing/handling guidance, illustrations, pictures, and other information sufficient to enable the Contracting Officer to determine that the quoted product is “equal to” the brand-name product. Specific website addresses containing this information may be provided in lieu of product literature. The offeror must clearly demonstrate that the quoted product is “equal to”; the offeror’s assertion is insufficient. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

Factor 2 – Delivery

Required delivery/installation is eight (8) weeks after receipt of order (ARO). Under this factor, the

Government will evaluate the offeror’s delivery schedule to determine which offeror is able to meet or exceed the required delivery timeframe.

The offeror shall provide pricing for the requested Washers, to include installation and training, in whatever format is customary. Any discounts for prompt payment should be included in this section.

The offeror’s quotation will be evaluated using one or more of the techniques defined in FAR 13.106-3, in order to determine if pricing is fair and reasonable.

Submission of Quotes and Additional Instructions:

Quotes and supporting documentation for “equal to” items shall be emailed directly to Ms. Kimberlee

Forbes, Procurement Technician, at Kimberlee.P.Forbes@uscg.mil no later than the closing date of this solicitation. Offerors shall quote on an “all or none” basis.

Items shall be delivered and installed at the following address:

USCG Elizabeth City

1664 Weeksville Road

Elizabeth City, NC 27909

Quotes shall include the following information:

A. Part numbers and manufacturer of items being offered.

B. If offering “or equal” items, include any supporting documentation necessary to demonstrate its compliance with all of the listed salient characteristics.

C. Unit price

D. Lead/delivery time

E. Delivery terms and estimated shipping costs if FOB Origin. ALL QUOTES WILL BE

CONSIDERED F.O.B. DESTINATION UNLESS F.O.B. ORIGIN IS CLEARLY STATED

AND SHIPPING COSTS ARE INCLUDED.

mailto:Kimberlee.P.Forbes@uscg.mil