Instructions to Offerors.pdf
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- Attached to
- Single Chamber Aerospace Heat-Treating Furnace
- Solicitation number
- 70Z03823QK0000026
About this file
This document provides instructions to offerors for solicitation number 70Z03823QK0000026 from the Department of Homeland Security US Coast Guard. The Coast Guard requires the purchase of a single chamber aerospace heat-treating furnace from Delta H Technologies, including installation, rigging, and initial training. The furnace must meet specifications for temperature uniformity, rapid cooling capability, digital process controls, safety standards, and include necessary thermocouples and a quench tank. Offers will be evaluated on technical acceptability, delivery schedule, and price, with technical acceptability being the most important factor. Quotes are due by email to the purchasing agent by the closing date and must include part numbers, documentation for any equal products, unit pricing, delivery time, and shipping costs. Delivery and installation will be to the Coast Guard Aviation Logistics Center Machine Shop.
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COMBINED SYNOPSIS/SOLICITATION 70Z03823QK0000026
INSTRUCTIONS TO OFFERORS
52.212-1 Instructions to Offerors - Commercial Products and Commercial Mar 2023 Services
Evaluation Criteria Factor 1 – Technical Acceptability/Performance Factor 2 – Speed of Delivery Factor 3 – Price
Evaluation Method
52.212.2 Evaluation-Commercial Items Oct 2014
(a) The Government will award a contract resulting from this Request for Quote (RFQ) to the responsible offeror whose quotation conforming to the RFQ is the most advantageous to the Government, price and non-price factors considered. The following factors shall be used to evaluate the quotations and are listed in relative order of importance:
Factor 1 – Technical Acceptability Factor 2 – Speed of Delivery Factor 3 – Price
Factor 1 – Technical Acceptability The Government will assess the information submitted with the offeror’s quotation to determine how well the product meets the salient characteristics of this solicitation. Technical acceptability will be evaluated to determine an overall pass/fail rating according to the ability of the offeror to provide new manufactured commercial items that meet all of the requirements of this solicitation.
Schedule of Supplies and Salient Characteristics
The United States Coast Guard (USCG) requires the items listed in the Schedule of Supplies on a brand name or equal basis.
The USCG requires the purchase of, and subsequent installation and training on a Single Chamber Aerospace Heat-Treating Furnace to provide heat-treating of aircraft parts while performing aircraft maintenance. The brand name and Original Equipment Manufacturer (OEM) of the heat-treating furnace and its related equipment is Delta H Technologies, LLC (CAGE Code: 6LRR4). In addition to the purchase of the Furnace, this acquisition shall include installation and rigging, as well as initial training on the machine’s operation, maintenance, and troubleshooting techniques.
The salient characteristics and features of the Heat-Treating Furnace and its accessories are as follows:
Single Chamber Aerospace Heat-Treating Furnace Part/Model Number: DEF-SC-CH-241696-1200-SR
a. Must be compliant with Pyrometry specifications Aerospace Materials Specifications (AMS) 2750 and Air Force Technical Order (AFTO) 1-1A-9.
b. Certified Temperature Uniformity Survey (TUS) Work Volume, Convection Heat Chamber 1200°., 24” x 16” x 96” deep, meets Class 1, ± 5°F, from 200°F to 1200°F. Rapid cooling capability: -1000°F to 250°F in less than 60 minutes.
COMBINED SYNOPSIS/SOLICITATION 70Z03823QK0000026
c. Recorder/Controls/Instrumentation Type: Digital Paperless Process Recorder with tamperproof
Batch Reporting & AMS2750 Process Monitoring Software with AFTO Form 8 Heat Treatment Procedure Record template, smart recorder tracks TC usage, Temperature Uniformity Surveys (TUSs), System Accuracy tests (SATs), Calibration intervals, and/or change dates Type C instrumentation records TUS High & Low locations, Air Control Temp, and Quench Temp Independent programmable temp controllers with multiple profiles, high temp limit controls, and end of Cycle/Temp Deviation alarms and Silence buttons.
d. Design and Safety Features: Must be compliant with National Fire Protection Association (NFPA) Standards.
e. Documentation full electrical schematic, bill of materials/list of spares, Operation, maintenance, and Calibration/Certificate Records manuals.
f. Thermocouple Probes/Certification/Survey Wire/Features- TUS and SAT: All necessary control and monitoring sheathed non-expandable type K thermocouple probes for both the 200°F and 1200°F chambers, with 5 spare thermocouple probes.
g. Quench Tank: Railway design, oxidation resistant lining, heavy-duty casters for water quenching.
h. Overall Size 44” Wide x 60” High x 108” Long
If offering the products of the listed OEM, all parts must have clear traceability to the OEM including the OEM’s Certificate of Conformance (COC) IAW FAR 52.246-15. Traceability is defined as a clear, complete, documented, and auditable paper trail which traces each step from an OEM or distributor to its current location.
Contractors providing “equal to” items shall clearly indicate so in their offer and include the OEM of each item. “Equal to” offers shall include a product description along with detailed specifications, product characteristics, processing/handling guidance, illustrations, pictures, and other information sufficient to enable the Contracting Officer to determine that the quoted product is “equal to” the brand-name product. Specific website addresses containing this information may be provided in lieu of product literature. The offeror must clearly demonstrate that the quoted product is “equal to”; the offeror’s assertion is insufficient. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.
Factor 2 – Delivery Under this factor, the Government will evaluate the offeror’s delivery schedule to determine which offeror is able to meet or exceed the required delivery timeframe.
Factor 3 – Price The offeror shall provide pricing as requested in the Schedule. Any quantity price discounts and discounts for prompt payment should be included in this section. The offeror’s quotation will be evaluated using one or more of the techniques defined in FAR 13.106-3, in order to determine if pricing is fair and reasonable.
Submission of Quotes and Additional Instructions:
Quotes and supporting documentation for “equal to” items shall be emailed directly to Ms. Stacey Riggs, Purchasing Agent, at Stacey.M.Riggs@uscg.mil no later than the closing date of this solicitation. Offerors shall quote on an “all or none” basis.
mailto:Stacey.M.Riggs@uscg.mil
COMBINED SYNOPSIS/SOLICITATION 70Z03821QE0000026
Delivery and installation shall be to the following address:
USCG Aviation Logistics Center Machine Shop, Bldg. 97 1664 Weeksville Road Elizabeth City, NC 27909-5001
Quotes shall include the following information:
A. Part numbers and manufacturer of items being offered.
B. If offering “or equal” items, include any supporting documentation necessary to demonstrate its compliance with all of the listed salient characteristics.
C. Unit price D. Lead/delivery time E. Delivery terms and estimated shipping costs if FOB Origin. ALL QUOTES WILL BE
CONSIDERED F.O.B. DESTINATION UNLESS F.O.B. ORIGIN IS CLEARLY STATED
AND SHIPPING COSTS ARE INCLUDED.
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