Instructions to Offerors.pdf

COMBINED SYNOPSIS/SOLICITATION 70Z03823QE0000047

INSTRUCTIONS TO OFFERORS

52.212-1 Instructions to Offerors - Commercial Items Mar 2023

Evaluation Criteria

Factor 1 – Technical Acceptability/Performance

Factor 2 – Speed of Delivery

Factor 3 – Price

Evaluation Method

52.212.2 Evaluation-Commercial Items Oct 2014

(a) The Government will award a contract resulting from this Request for Quote (RFQ) to the responsible offeror whose quotation conforming to the RFQ is the most advantageous to the Government, price and non-price factors considered. The following factors shall be used to evaluate the quotations and are listed in relative order of importance:

Factor 1 – Technical Acceptability

Factor 2 – Speed of Delivery

Factor 1 – Technical Acceptability

The Government will assess the information submitted with the offeror’s quotation to determine how well the product meets the salient characteristics of this solicitation. Technical acceptability will be evaluated to determine an overall pass/fail rating according to the ability of the offeror to provide new manufactured commercial items that meet all of the requirements of this solicitation.

Schedule of Supplies and Salient Characteristics

The United States Coast Guard (USCG) requires the items listed in the Schedule of Supplies on a brand name or equal basis. The brand name and Original Equipment Manufacturer (OEM) of the Hydraulic Ground Power Units

(HGPU) is Solair Group, LLC (CAGE Code: 3WYZ8).

Line Item 1

Nomenclature: 220V Hydraulic Ground Power Unit

Part/Model Number: 1006-SA-1-15010SP-2-1

Quantity: one (1) each

Manufacturer CAGE Code: 3WYZ8

Required Delivery Date: 180 days after receipt of order (ARO)

Line Item 2

Nomenclature: 440V Hydraulic Ground Power Unit

Part/Model Number: 1006-SA-1-15010SP-3-1

Quantity: one (1) each

Manufacturer CAGE Code: 3WYZ8

Required Delivery Date: 180 days after receipt of order (ARO)

The following information describes the essential characteristics and functions of the HGPU required to meet the minimum needs of the Government. Both HGPUs shall have the same salient characteristics except that Line Item

1 should be 220 volts and Line Item 2 should be 440 volts.

The USCG requires HGPUs to provide pressurized hydraulic fluid to MH-65 aircraft to allow for the performance of a variety maintenance tasks and tests on the aircraft’s hydraulic systems and components. The HGPU shall be self-contained, portable, and electrically-powered with a continuous operational duty-cycle. The dual, independent hydraulic systems, hydraulic flow, and pressure supplied by the HGPU is used to test the performance and operating characteristics of the aircraft’s primary and secondary hydraulic systems. The HGPU shall be comprised of two independent hydraulic systems (primary and secondary), two independent drive systems, two electric motors, two pumps, and two separate, sets of controls -- all enclosed in a single cabinet with power supplied via a single electric source.

A. General Requirements

1. Electrically-driven and manually-controlled with fully adjustable and independent dual hydraulic systems.

2. Capable of continuous, simultaneous operation and compatible with fluids conforming to MIL-PRF-83282, Performance Specification: Hydraulic Fluid, Fire Resistant, Synthetic Hydrocarbon Base, NATO Code

Number H-537.

3. Suitable for use in a variety of indoor and outdoor environments to include aircraft hangars, flight-lines, and aboard ship flight-decks.

4. Capable of functioning satisfactorily in operating temperatures ranging from –40 degrees Fahrenheit (F) to

125 degrees F.

5. Able to successfully operate in a variety of weather conditions to include relative humidity of up to 100 %, precipitation such as rain, sleet, or snow, and exposure to saltwater due to sea spray.

6. Capable of operating acceptably when its normal operating plane is at an angle of 8.5 degrees in any direction from the horizontal, from sea level to 6,000 feet.

B. Primary Hydraulic System

1. Pressure: 60 (+2, -0) Bars; 870 (+29, -0) pounds per square inch (PSI)

2. Flow Rate: 6.0 Liter (L) per minute (LPM); 1.6 gallons per minute (GPM)

3. Pressure Hose Assembly: 1/2-inch, coupling 155-S5-5D, plug 155-S9-5D

4. Return Hose Assembly: 5/16-inch, coupling 155-S5-8D, plug 155-S9-8D

5. Hydraulic Fluid: MIL-PRF-83282

6. Pump Electric Motor: 2 Horsepower (HP)

C. Primary Hydraulic System Controls

1. Pump Pressure Gauge: 0-2,000 PSI, glycerin filled, dual scale (Bar/PSI)

2. Oil Temperature Gauge: 0-250 degree F, glycerin filled, dual scale (Celsius/Fahrenheit)

3. Flowmeter: 0-2.0 GPM, Dual Scale (LPM/GPM)

4. Controls must include: shut-off valve, bypass valve, and push button on/off switch

D. Secondary Hydraulic System

1. Pressure: 210 (+3.2, -0) Bars; 3000 (+47, -0) PSI

2. Flow Rate: 26 L/Min.; 6.0 GPM

3. Pressure Hose Assembly: 5/16-inch, coupling 155-S5-8D, plug 155-S9-8D

4. Return Hose Assembly: 3/4-inch return, coupling 155-S5-12D, plug 155-S9-12D

5. Hydraulic Fluid: MIL-PRF-83282

6. Pump Electric Motor: 15 HP

E. Secondary Hydraulic System Controls

1. Pump Pressure Gauge: 0-5000 PSI, glycerin filled, dual scale (Bar/PSI)

2. Oil Temperature Gauge: 0-250 degree F, glycerin filled, dual scale (Celsius/Fahrenheit)

3. Flowmeter: 0-10.0 GPM, Dual Scale (LPM/GPM)

4. Controls must include: shut-off valve, bypass valve, pressure control, volume/flow control, and push button on/off switch

F. Reservoirs

1. Built-in reservoir(s), internally mounted within the unit, capable of simultaneously supporting both the primary and secondary systems.

2. Minimum capacity 8 U.S. gallons and maximum capacity 12 U.S. gallons.

3. Stainless-steel tank.

4. Filler tubes shall have mesh screens of 100 micron or less to prevent unnecessary contamination.

5. Desiccant ventilation to prevent moisture.

6. Shall have built in drains with drain lines to the exterior of the unit.

7. Ability to easily view level of reservoir fluid without the need to remove any external panels.

G. Flow rate

1. Primary system side: 2.0 GPM, fully adjustable

2. Secondary system side: 10.0 GPM, fully adjustable

H. Flow meters

1. One for each system, designed for the flow conditions specified herein.

2. Meters shall be accurate to ± 5% of full-scale reading and shall be mounted on the operator’s control panel.

I. Gauges

1. Minimum 3-inch diameter for all pressure gauges.

2. Primary system gauge shall read up to 2,000 PSI.

3. Secondary system gauge shall read up to 5,000 PSI.

4. Minimum 2-inch diameter for all temperature gauges.

5. Full or mid-scale accuracy: ±1% (Grade 1A or better)

J. Hydraulic Feed Lines to Aircraft

1. Each system’s hoses shall be separate from the other system.

2. Primary pressure and return lines shall be mated as a pair and the secondary pressure and return lines shall be mated as a pair – away from the primary system, to eliminate cross connection on the airframe; a hose from one system and a hose from the other.

3. All hydraulic feed lines shall have dust caps.

4. Primary system pressure line (supply): 25-feet long, 1/2-inch (12.5mm) hose with size 8 quick disconnects installed.

5. Primary system return line: 25-feet long, 3/8-inch (10mm) hose with size 5 quick disconnects installed.

6. Secondary system pressure line (supply): 25-feet long, 1/2-inch (12.5mm) hose with size 8 quick disconnects installed.

7. Secondary system return line: 25-feet long, 3/4-inch (19mm) hose with size 12 quick disconnects installed.

K. Filtration

1. Non-bypass ABS filters with easily seen clogging pins shall be used for both the primary and secondary systems.

2. A 3 micron filter shall be used on the pressure lines and a 5 micron filter on the return lines.

3. Filters shall be spin-on style in an easily accessible position for replacement.

L. Fluid Cleanliness

1. Navy standard for particulate Contamination per NAVAIR 01-1A-17 004 00 Page 6 Table 1 Note 2. Class 5 is the maximum acceptable contamination level for hydraulic systems in naval aircraft. Fluid delivered by SE to equipment under test or being serviced must be Class 3 or cleaner.

M. Fluid Cooling

1. The HGPU shall function satisfactorily in operating temperatures ranging from – 40 degrees F to 125 degrees

F with a relative humidity of 95 to 100 %.

2. The HGPU shall continuously cool each or both, the primary and secondary fluid, simultaneously, below 155 degrees in operating temperatures of 95 degrees F with relative humidity of 95 to 100%.

N. Unit Cabinet

1. Maximum size to 54-inches tall, 66 inches long, and 30 inches wide.

2. Includes all electrical cable, hose mounting devices, and installed wheels/casters.

3. The HGPU cabinet shall have easy access panels on front and rear of the unit, constructed such that adjustments, repairs, and overhaul are readily accessible to and easily accomplished by field personnel without the use of special tools.

4. The HGPU shall be built to withstand the strains, jars, vibrations, and other conditions incident to shipping, storage, installation, and service.

O. Protective Treatment

1. Material and protective treatment shall be constructed to withstand extreme climatic conditions. If painted, color shall conform to MIL-PRF-85285C, FED STD-595, 17925 un-tinted White.

P. Portability

1. Unit shall have locking industrial wheels or casters for ease of movement.

2. Tie-down points shall be incorporated in the unit’s construction.

Q. Noise Level

1. Operational noise levels shall not exceed 71 decibels (db) for a maximum of 10 seconds.

2. Normal operation shall not exceed 65 db constant.

R. Power Requirements

1. The stand shall be designed for continuous operation at 208/220/240VAC @ 60Hz and for conversion to operation at 440/460/480VAC @ 60Hz.

S. Maximum Current

1. 60 Amps at 208/220/240VAC or 440/460/480VAC with both hydraulic systems operating simultaneously.

T. Power cable

1. One service, oil-resistant conductors, oil-resistant jacket, water-Resistant (SOOW) portable electrical cable, 75 feet long.

U. Electrical

1. All electrical components, assemblies, and sub-assemblies shall be installed in accordance with (IAW) applicable industry standards (e.g., NEMA, IEEE, EC safety codes).

V. Safety

1. Pressure relief valves shall be provided for each primary and secondary systems.

2. Primary system set at 950, +/- 25 PSI.

3. Secondary system set at 3300, +/- 100 PSI.

4. The relief valves shall incorporate a locking device to prevent vibrations from changing the relief setting.

5. The HGPU shall be equipped with an unloading valve in the primary and secondary systems to allow the motor to start under no-load conditions.

6. The unloading valve shall be controlled from the operator control panel.

7. The HGPU shall have pressure-adjusting valves (loading valve) on both the primary and secondary systems.

8. Pressure for the primary system is 0-1500 PSI.

9. Pressure for the secondary system is 0-3000 PSI.

10. All bypass valves shall be placed within the unit cabinet so that they are not immediately accessible.

11. The unit shall have a single lever, handled valve, for each system (primary and secondary) to select either the aircraft reservoir or the unit’s internal reservoir for each system.

12. A visual “valve on” and “valve off” indicator shall be provided on the operator control panel in close proximity to the power control switch.

13. A visual “hot fluid” indicator light to identify when fluid temperature exceeds 160 degrees Fahrenheit. A

“hot fluid” indication shall cause generator to shutdown normal operation and restart only when fluid temperature falls below 155 degrees Fahrenheit.

14. Power “ON” (green colored), power “OFF” (red colored) switches shall be located on the operator control panel.

15. All control items, indications, warning lights, etc. shall be labeled with clear and appropriate identification placards.

16. Equipment and parts shall be labeled to identify components.

17. HGPU shall be capable of connecting the primary hoses (pressure and return) together for re-circulation of the fluid for cleaning through the internal filters.

W. Manuals

1. Each HGPU shall be delivered with an operation and maintenance manual that includes the electrical and hydraulic system schematics, an illustrated parts breakdown, commercial part numbers, calibration information, troubleshooting, and servicing information.

If offering the products of the listed OEM, all parts must have clear traceability to the OEM including the OEM’s

Certificate of Conformance (COC) IAW FAR 52.246-15. Traceability is defined as a clear, complete, documented, and auditable paper trail which traces each step from an OEM or distributor to its current location.

Contractors providing “equal to” items shall clearly indicate so in their offer and include the OEM of each item.

“Equal to” offers shall include a product description along with detailed specifications, product characteristics, processing/handling guidance, illustrations, pictures, and other information sufficient to enable the Contracting

Officer to determine that the quoted product is “equal to” the brand-name product. Specific website addresses containing this information may be provided in lieu of product literature. The offeror must clearly demonstrate that the quoted product is “equal to”; the offeror’s assertion is insufficient. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

Factor 2 – Delivery

Under this factor, the Government will evaluate the offeror’s delivery schedule to determine which offeror is able to meet or exceed the required delivery timeframe.

The offeror shall provide pricing as requested in the Schedule. Any quantity price discounts and discounts for prompt payment should be included in this section. The offeror’s quotation will be evaluated using one or more of the techniques defined in FAR 13.106-3, in order to determine if pricing is fair and reasonable.

Submission of Quotes and Additional Instructions:

Quotes and supporting documentation for “equal to” items shall be emailed directly to Mrs. Geneva James, Purchasing

Agent, at Geneva.K.James@uscg.mil no later than the closing date of this solicitation. Offerors shall quote on an “all or none” basis.

mailto:Geneva.K.James@uscg.mil

Items shall be shipped to the following address:

USCG Aviation Logistics Center

Receiving Section, Bldg. 63

1664 Weeksville Road

Elizabeth City, NC 27909-5001

Purchase Order Number: (to be determined at time of issuance)

Quotes shall include the following information:

A. Part numbers and manufacturer of items being offered

B. If offering “or equal” items, include any supporting documentation necessary to demonstrate its compliance with all of the listed salient characteristics

C. Unit price

D. Lead/delivery time

E. Delivery terms and estimated shipping costs if FOB Origin. ALL QUOTES WILL BE CONSIDERED

F.O.B. DESTINATION UNLESS F.O.B. ORIGIN IS CLEARLY STATED AND SHIPPING

COSTS ARE INCLUDED.