Instructions to Offerors.pdf

SOLICITATION NO. 15B30620Q00000025

Inmate Cable Television Services

MDC Guaynabo

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

MDC Guaynabo

Guaynabo, PR 00965

ISSUE DATE: August 10, 2020

OFFER DUE DATE: September 9, 2020, by 10:00 A.M. EASTERN

OFFERS SHALL BE ADDRESSED TO:

MDC GUAYNABO

652 Road 28

Guaynabo, PR 00965 ATTN: Carmen Irizarry

INSTRUCTIONS TO OFFERORS

OFFER SUBMISSION PROCEDURES

SOLICITATION/REQUEST FOR QUOTATIONS

15B30620Q00000025

TITLE: MDC GUAYNABO

Inmate Cable Television Services

DEADLINE FOR September 09, 2020

RECEIPT OF OFFERS: 10:00 A.M. EASTERN

MAIL OFFERS TO:

MDC Guaynabo

PO BOX 2008

Cataño, PR 00963 ATTN: Carmen Irizarry, Contract Specialist (787)775)7895

***********************************IMPORTANT**********************************

CONTRACTORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) AT

WWW.SAM.GOV. THIS IS AN UNRESTRICTED PROCUREMENT. YOUR BUSINESS SIZE METRICS

INFORMATION IN SAM MUST MEET THE SMALL BUSINESS SIZE STANDARD REQUIREMENT FOR

NAICS CODE 515210.

I. Each offeror SHALL complete and submit the following forms, clauses, and statements with his/her offer.

Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your offer to be considered as non-responsive and ineligible for award.

Evaluation factors: price and price related factors, past performance, equipment warranty, and maintenance support.

*SUBMIT ALL PAGES OF THE SOLICITATION DOCUMENT*

II. PRE-QUOTATION CONFERENCE/SITE VISIT:

********************************* IMPORTANT **********************************

A pre-quotation conference and site visit is scheduled for: August 26, 2020 at 9:00 AM local time at MDC Guaynabo, Education Department, This is the only pre-quotation conference/site visit scheduled. The pre-quotation conference/site visit is not mandatory. However, all offerors are urged to attend.

NCIC background checks will be required for participants attending this conference. The authorization for release of information (Form BP-A0660 NCIC Check, attached) shall be completed for each attendee and submitted to MDC Guaynabo no later than August 21, 2020 at 10:00 A.M, By email to Mrs. Marilyn Franco, m1franco@bop.gov. For questions on filling out the NCIC form, contact Marilyn Franco 787-775-7855

The forms must include a cover letter indicating they are for the Inmate Cable Television Services project in addition to the following information:

• Company name and name of individual from the company who will be attending. Due to COVID-19 Restrictions, only One (1) person per company will be allowed access to the conference.

• Phone number/point of contact for the company for notification of any NCICs that are denied.

NOTE: The FBOP is prohibited from divulging any information regarding any reasons for NCIC denials. Only the fact that a person has been denied will be communicated to the company point of contact.

The point of contact for the pre-quotation conference/site visit is Mrs.Carmen Irizarry, Contract Specialist 787-775-7895, cirizarry@bop.gov.

Any questions relating to the solicitation after the closing of the pre-quotation conference/site visit shall be sent to Carmen Irizarry, Contracting Officer, via email at cirizarry@bop.gov no later than August 31, 2020 at 10:00 A.M. In order to provide sufficient response time prior to the offer due date, the Government is establishing the above cut-off date for questions about the solicitation. All offerors shall offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

III. Each offeror is requested to submit the following information in accordance with the instructions:

A. Offer Label (see template below)

1. This label shall be completed and used on the envelope containing the offer. This envelope shall be placed inside of shipping boxes or envelopes supplied by couriers such as FedEx. Complete the information on the label and cut and paste or transfer it to the LOWER left corner of the envelope containing your offer (not on the courier envelope/packaging).

Print or type your name and address in the UPPER left corner of the envelope containing your offer.

*Double check all amendments (if issued) for any offer due date extension and enter accordingly on label*

BID/OFFER

SOLICITATION NO.

15B306200000025

DATE FOR RECEIPT OF BIDS/OFFERS

April 10, 2020

TIME FOR RECEIPT OF BIDS/OFFERS

10:00 A.M.

OFFICE DESIGNATED TO RECEIVE BIDS/OFFERS

Federal Bureau of Prisons MDC Guaynabo

CONTRACTING OFFICER NAME

Carmen Irizarry