Instructions To offerors.docx

E.1 INSTRUCTIONS TO QUOTERS

Note that FAR RFO Part 12 Acquisition of Commercial Products and Commercial Services procedures will be used for evaluation and award.

(a) Submission of Quotes. Email a completed, signed, and dated quote electronically to david.hoover5@va.gov,m by September 18, 2026 at 4:00pm. Quoters shall include a complete electronic copy of their quote with their submission in PDF form; no Word documents will be accepted. The subject line must have the solicitation the Quoter is responding to listed. Quotes must be received at or before the exact time specified in this solicitation. No phone calls of any nature regarding this solicitation will be accepted. There will be no automated email notification of receipt of quotes. Include responses to provisions that require Quoter completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)). Quotes received without requested documentation will not be considered. Failure to comply with ALL criteria and requested documentation as set forth by the solicitation will result in your quote being rejected and therefore not evaluated.

(b) Assemble the Quote as follows:

(1) Section I SF 1449. The quote shall include a signed copy of the SF 1449 and an acknowledgment or signed copy of all amendments posted to the solicitation.

(2) Section II Price. Quoters shall complete and submit the Price Schedule in Section B.2 Price/Cost Schedule. Quotes must provide pricing for each unit price and extended prices. No other format will be accepted.

(3) Section III Technical. Submit a technical description of the items offered in sufficient detail to evaluate compliance with the requirements in the solicitation and the factors contained in the Basis of Award. This may include product literature, or other documents, if necessary.

(c) The Quoter agrees to hold prices in its quote firm for a period of one-hundred-fifty (150) calendar days from the date specified for the receipt of quotes.

(d) The System for Award Management (SAM) at https://www.sam.gov is the primary method used to collect information from entities interested in obtaining Federal Government contracts. Quoters are required to have an active Federal Government contracts registration in SAM when they submit an offer or quotation, and at the time of award.

(4) Section V VAAR 852.219-75 - VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction. The formal certification required by VAAR 852.219-75 must be completed, signed, and returned with the quotation. The Government will not consider quotes for award that do not provide a properly completed certification, and all such responses will be deemed ineligible for evaluation and award.

(e) Questions pertaining to this solicitation shall be emailed to david.hoover5@va.gov by September 16, 2026 at 4:00pm. Questions will be answered via an amendment to this. No telephone inquiries will be considered.

(f) A site visit WILL NOT be conducted for this requirement. Quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. An additional site visit date will not be provided to Quoters who did not attend the single site visit that is planned for this requirement. (End of provision) E.2 Evaluation—Commercial Products and Commercial Services

(a) Basis of Award. The Government will award a contract resulting from this solicitation to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

(1) Factor 1. Price

(b) Evaluation Approach. The Government will evaluate quotations to determine which meet the requirements of the solicitation and provide the best value to the Government.

(1) Factor 1. Price. This factor will be used to assess price reasonableness. The Government will evaluate the price by adding the total of all line-item prices, including all options. The Total Evaluated Price will be that sum. Evaluation of the price for the option period under FAR 52.217-8 will be accomplished by adding six months of the quoter's price for the last potential period of performance under this contract. The evaluation of options does not obligate the Government to exercise the option(s).

(End of provision)