Instructions to Offerors Basis for Award.docx

INSTRUCTIONS & BASIS FOR AWARD

INSTRUCTIONS TO OFFERORS - Addendum to FAR Clause 52.212-1, Instructions to Offerors - Commercial Items

1. The purpose of this solicitation is to procure a modular rest area and installation in support of Joint Base McGuire-Dix-Lakehurst. Supplies shall be delivered at Joint Base McGuire-Dix-Lakehurst, NJ within 120 days of award, with an option of another modular rest area purchase and installation.

2. Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

3. The Government intends to award a single firm-fixed-price contract. The delivery of supplies shall be within 120 days of award, with an option clause aligning with the same requirements.

4. See Federal Acquisition Regulation (FAR) Provision 52.212-1, "Instructions to Offerors -- Commercial Items" for additional information.

5. See Basis for Award for additional information and evaluation criteria.

6. A site visit is HIGHLY ENCOURAGED and will be conducted on Sept 5 2024 beginning at 9:00 AM EST, meeting at the Fort Dix visitor center. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Please note delays should be expected at the entry processing center due to increased security measures. Offerors who plan to attend should email a list of attendees to include company name, visitor names, visitor’s full SSN and visitor date of birth to Alexander Gibson, alexander.gibson.4@us.af.mil and Christina Vargas, christina.vargas.1@us.af.mil no later than Sept 2 2024 for security processing. Visitors must have driver’s license or state issued ID and proof of auto insurance for entry. Failure to respond in a timely manner may result in delay or denial of access to the installation. If problems accessing the base are encountered or directions to the base location are required on the day of the site visit, contact SrA Gibson, alexander.gibson.4@us.af.mil, 609-754-2449. Questions should be submitted in writing to the Contract Specialist, SrA Gibson at alexander.gibson.4@us.af.mil and the Contracting Officer, Christina Vargas, at christina.vargas.1@us.af.mil .

7. Questions regarding this solicitation shall be submitted via email no later than 9 Sep 24, 2:00PM EST to the Contract Specialist, SrA Gibson, alexander.gibson.4@us.af.mil and the Contracting Officer, Christina Vargas, at christina.vargas.1@us.af.mil

8. All supplies shall be in accordance with the Statement of Work (SOW).

9. Contractors must have an active registration in System for Award Management (SAM) in order to be eligible to be awarded a Department of Defense (DoD) contract. If you need to register in SAM, please do so using the following link: https://www.sam.gov/sam.

10. Contractor offers shall be submitted via email at alexander.gibson.4@us.af.mil and christina.vargas.1@us.af.mil and shall include:

I. Technical Include specifications of proposed item(s) and provide your capability of meeting the delivery/installation dates identified.

II. Price/Admin:

a. Unit and extended pricing for all Contract Line Item Numbers (CLINs) for the base and option periods found in Section B, Supplies or Services and Price/Cost of this solicitation. A total price should also be included. Prices shall not extend past the second decimal point for unit and extended amounts. The proposed price shall include all personnel, supplies, services, management, overhead, other directs costs, G&A, and profit to fulfill the contractual requirements of the Performance Work Statement and any Technical Exhibits/Attachments.

b. CAGE Code, UEI Number, and business-size standard under the applicable NAICS of 332311.

c. Complete blocks 12, 17 and 30 of the SF1449 as well as signing/acknowledging any amendments. In doing so, the offeror accedes to the contract terms and conditions as written in the Request for Quote.

d. You must include all Representations and Certifications with your quote or reflect they're completed in SAM.

11. All offers shall remain valid for 90 calendar days. Multiple offers will not be accepted. Quotes are due no later than Sept 19 2024, 2:00PM EST.

BASIS FOR AWARD

1. Award shall be made to a single contractor. The basis for award of any contract resulting from this solicitation will be the result of the evaluation of the factors specified utilizing the Lowest Price Technically Acceptable methodology. The Government intends to award a single Firm Fixed Price (FFP) contract.

2. The Government intends to award a contract without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest.

3. Award will be made to the lowest priced technically acceptable, responsible offeror that meets the requirements of the SOW and this solicitation.

I. TECHNICAL:

a. Meets required specifications identified in the SOW.

II. PRICE:

a. Proposals shall include prices for each line item listed and should include a total price, in order that proposals may be properly evaluated. Offers shall also include the completed SF 1449 and any amendments.

b. The Government will evaluate offers for award purposes by adding the total price for all Contract Line Item Numbers (CLIN) (base period and option periods) for the total evaluated price. In the event there is a difference between a unit price and the total CLIN amount, the unit price will be held as the intended price multiplied by the number of units. If the offeror shows only the total amount but fails to submit a unit price, the total CLIN amount divided by the quantity will be held as the intended price. Evaluation of options shall not obligate the Government to exercise the option(s).

c. Unbalanced pricing exists when, despite an acceptable total evaluated price, one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

4. The Contractor Performance Assessment Reporting System (CPARS), System for Award Management (SAM) and Supplier Performance Risk System (SPRS) as well any other Government-sponsored information available may be utilized to help make a responsibility determination in accordance with FAR Subpart 9.104.

5. The Government will begin the evaluation process with a ranking based on the Total Evaluated Price from the lowest to highest price. Following the price ranking, only the lowest priced offeror(s) will be evaluated for technical acceptability under the non-price factor(s) according to the evaluation criteria set forth in this section. If acceptable, the evaluation will stop at that point and award will made to the lowest priced technically acceptable offeror. If unacceptable, the Government will continue to review proposals in order of price until evaluating one that is technically acceptable and eligible for award. The Government reserves the right to conduct additional technical evaluations as deemed necessary.

6. Failure to provide the requested information may deem the offeror ineligible for award.