Instructions to Offerors 15B40720Q00000007.doc

SOLICITATION NO. 15B40720Q00000007

REPLACE Roof Top Heater BLDG E

FCI GREENVILLE

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

FCI GREENVILLE

GREENVILLE, IL 62246

ISSUE DATE: APRIL 16, 2020

OFFER DUE DATE: June 19, 2020, by 2:00 P.M. CENTRAL

OFFERS SHALL BE ADDRESSED TO:

FEDERAL BUREAU OF PRISONS

amccammack@bop.gov ATTN: Adam McCammack

INSTRUCTIONS TO OFFERORS

OFFER SUBMISSION PROCEDURES

SOLICITATION/REQUEST FOR QUOTATIONS

15B40720Q00000007

TITLE:

FCI GREENVILLE

REPLACE PLC System

DEADLINE FOR

June 19, 2020

RECEIPT OF OFFERS:

2:00 P.M. CENTRAL

SUBMIT OFFERS TO:

Federal Bureau of Prisons

Adam McCammack amccammack@bop.gov

***********************************IMPORTANT**********************************

CONTRACTORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) AT WWW.SAM.GOV. ******************************************************************************

I.

Each offeror SHALL complete and submit the following forms, clauses, and statements with his/her offer.

Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your offer to be considered as non-responsive and ineligible for award.

*SUBMIT PAGES 1, 2, 4, 27-29 OF THE SOLICITATION DOCUMENT*

A.

SECTION 1:

Standard Form-1442 – Solicitation, Offer, and Award, pages 1 & 2

Complete blocks 14 thru 20c (remember to include the signer’s title in block 20a). Ensure the address typed in block 14 matches the address in your SAM registration.

Blocks 21 thru 31c are to be completed only by the Government!

Include duns#, tax id#, CAGE code, and email address where indicated in block 10.

B.

SECTION 2:

Commodity or Services Schedule, page 4 Complete the unit price (JB = job) and Amount blocks (these amounts will be the same).

NOTE: the amounts listed in this section should be the same as the amount listed in block 17 of the Standard Form-1442.

C.

SECTION 6:

Provisions, page 24

Provision 52.215-20 Alternate-IV:

Submit a cost breakdown of your quotation pursuant to the instructions in this provision. This listing should be of individual costs (e.g., labor hours and cost per hour, material units and cost per unit, etc.), not merely lump sums.

D.

SECTION 7:

Representations and Certifications, pages 25-27

1.

FAR Provision 52.204-8 NOTE: Pursuant to section (b)(1) of this provision, provision 52.204-7 is included in this solicitation. Therefore, offerors should not mark either of the two options under section (b)(2) since paragraph (d) AUTOMATICALLY applies. Leave these options unmarked.

2.

FAO-0021

Complete in entirety.

E.

Amendments, if any, must be acknowledged and submitted with the offer by one of the methods described in item eleven of the Standard Form-30 (amendment of solicitation/modification of contract).

*SUBMIT PAGES 1, 2, 4, 27-29 OF THE SOLICITATION DOCUMENT*

II.

PRE-QUOTATION CONFERENCE/SITE VISIT:

********************************* IMPORTANT **********************************

A pre-quotation conference and site visit are scheduled for Tuesday, June 09, 2020 at 9:00am local time at Federal Correctional Institution, Greenville, 100 U.S. HWY 40 & 4th Street, Greenville, IL 62246.

This is the only pre-quotation conference/site visit scheduled. The pre-quotation conference/site visit is not mandatory (see provision 52.236-27 Alternate I of the solicitation). However, all offerors are urged to attend.

NCIC background checks will be required for participants attending this conference. The authorization for release of information (Form BP-A0660 NCIC Check, attached) shall be completed for each attendee and submitted to FCI Greenville no later than Thursday, June 03, 2020 2:00pm CT, email to Adam McCammack at amccammack@bop.gov. For questions on filling out the NCIC form, contact Adam McCammack at amccammack@bop.gov or 618-664-6336.

The forms must include a cover letter indicating they are for the Replace PLC System project in addition to the following information:

· Company name and list/number of individuals from the company who will be attending.

· Phone number/point of contact for the company for notification of any NCICs that are denied.

NOTE: The FBOP is prohibited from divulging any information regarding any reasons for NCIC denials. Only the fact that a person has been denied will be communicated to the company point of contact.

The point of contact for the pre-quotation conference/site visit is Adam McCammack, Supervisory Contract Specialist, amccammack@bop.gov, 618-664-6336 Any questions relating to the solicitation after the closing of the pre-quotation conference/site visit shall be sent to Adam McCammack, Supervisory Contract Specialist, via email at amccammack@bop.gov, or Aaron Mitchell, Contract Specialist, via email at ammitchell@bop.gov no later than Friday, May 8, 2020 at 3:00pm CT. In order to provide sufficient response time prior to the offer due date, the Government is establishing the above cut-off date for questions about the solicitation. All offerors shall offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

III.

Each offeror is requested to submit the following information in accordance with the instructions:

A. Submit offers to amccammack@bop.gov ATTN: Adam McCammack, Supervisory Contract Specialist. Final date of submission 06/19/2020 at 2:00pm CST.

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