Instructions to Offerors 1.pdf

SOLICITATION NO. 15BBNF26Q20800003

REPLACE CHAIRLIFT

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

FCI LORETTO

LORETTO, PA 15940

ISSUE DATE: September 7, 2026

OFFER DUE DATE: October 30, 2026, by 1:00 P.M. EASTERN

QUOTATIONS SHALL BE SUBMITTED ELECTRONICALLY TO:

csmart@bop.gov

INSTRUCTIONS TO OFFERORS

SUBMISSION PROCEDURES

SOLICITATION/REQUEST FOR QUOTATIONS

15BBNF26Q20800003

TITLE:

DEADLINE FOR

RECEIPT OF OFFERS:

FCI Loretto-

October 25, 2026

1:00 P.M. EASTERN

EMAIL QUOTATION ELECTRONICALLY TO csmart@bop.gov :

***********************************IMPORTANT*********************************

CONTRACTORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) AT

WWW.SAM.GOV. THIS IS A 100% SMALL BUSINESS SET-ASIDE. YOUR BUSINESS SIZE

METRICS INFORMATION IN SAM MUST MEET THE SMALL BUSINESS SIZE STANDARD

REQUIREMENT FOR NAICS CODE 238290 (reference FAR provision 52.219-1 in the Representations & Certifications section of your SAM registration).

If you have questions about the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your Bid, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.

I. Each offeror SHALL complete and submit the following forms, clauses, and statements with his/her offer. Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your offer to be considered as non-responsive and ineligible for award.

*SUBMIT PAGES 1, 2, 4, 8, 9, 19 & 20 OF THE SOLICITATION DOCUMENTS*

A. SECTION 1: Standard Form-1449 – Solicitation, Contract/Order for

Commercial Products and Commercial services pages 1 & 2

Complete blocks 12 and 17a, 30a thru 30c (remember to include the signer’s title in block 30a). Ensure the address typed in block mailto:csmart@bop.gov http://www.sam.gov/

17a matches the address in your SAM registration.

Blocks 31a thru 31c are to be completed only by the Government!

Include duns#, tax Id#, CAGE code, and email address where indicated in block 20.

B. SECTION 1: Commodity or Services Schedule page 4

Complete the unit price (JB = job) and Amount blocks (these amounts will be the same).

C. Section 2: Contract Clauses

1. FAR provision 52.229-11 (Pages 8-9)

Complete if Applicable.

D. SECTION 3: Attachments page 17(All attachments will be on the solicitation)

1.Criminal History Check 2.Replace Chairlift SOW 3.Quotation Submission Cover Page 4.Instructions to Offerors

E. SECTION 4: Representations and Certifications

1. FAR provision 52.229-11 (Page 19-20)

Complete in entirety.

F. Amendments, if any, must be acknowledged and submitted with the offer by one of the methods described in item eleven of the Standard Form-30 (amendment of solicitation/modification of contract).

*SUBMIT PAGES 1, 2, 4, 8, 9, 19, 20 OF THE SOLICITATION DOCUMENTS*

II. PRE-QUOTATION CONFERENCE:

******************************** IMPORTANT **********************************

A pre-quotation conference / site visit are scheduled for September 30, 2026, at 10am local time at FCI Loretto, address: 772 Saint Joseph ST., Loretto, PA 15940. This is the only pre-quotation conference/site visit scheduled. The pre-quotation conference/site visit is not mandatory. However, all offerors are urged to attend.

Criminal History Checks will be required for participants attending this conference. The authorization for release of information (Form BP-A0660 Criminal History Check, attached) shall be completed for each attendee and submitted to FCI Loretto no later than September 25,2026 at 2 pm local time, email to the following: Maryellen Venslosky mvenslosky@bop.gov , and Ed Krug ekrug@bop.gov. For questions on filling out the Criminal History Check form, contact Maryellen Venslosky at mvenslosky@bop.gov or 814-471- 1463.

The email must include the following in the title: Project number(26Z2BF1) and title of project (Replace Chairlift), in addition to the following information in the body of the email:

• Company name and list/number of individuals from the company who will be attending.

• Phone number/point of contact for the company for notification of any

Criminal History Checks that are denied.

NOTE: The FBOP is prohibited from divulging any information regarding any reasons for Criminal History Check denials. Only the fact that a person has been denied will be communicated to the company point of contact.

The point of contact for the pre-quotation conference/site visit is Ed Krug, Engineering Technician, 814-471-1513 or ekrug@bop.gov.

Any questions relating to the solicitation after the closing of the pre-quotation conference/site visit shall be sent to Candi Smart, Contracting Officer, via email at csmart@bop.gov no later than October 6,2026 at 4 pm eastern. In order to provide sufficient response time prior to the offer due date, the Government is establishing the above cut-off date for questions about the solicitation. All offerors shall offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

mailto:mvenslosky@bop.gov mailto:ekrug@bop.gov mailto:mvenslosky@bop.gov

Past Performance Information Required

Refer to Provision References Information, List of References.

Attached to this document is a past performance questionnaires for your references.

1. Past Performance Questionnaire: Forward this document to at least 5 companies/Government agencies who you have current work or have completed work within the last 24 months.

The references submitted should be in the same range as your quote price. Please submit reference forms for projects of a similar nature or as similar as possible. If you do not have references similar to what you are quoting for this project, please indicate so by including a separate letter with your bid stating so. Not having references similar will not determine your quote non-responsive.

You are responsible to ensure the questionnaires are delivered to your references, and that they respond via forwarding the completed reference to csmart@bop.gov. The completed reference documents must come from your reference, and not from an email address in your firm.

PAST PERFORMANCE QUESTIONNAIRE

The contractor you are receiving this document from intends to offer a quote to the Federal Bureau of Prisons for an upcoming project. As a potential quoter who may receive the contract, it is required by law that Past Performance be examined. The intention of this request is to ensure contractor responsibility prior to expending your taxpayer dollars and awarding a federal contract. It is imperative before we award tax dollars to firms, they are deemed capable and responsible.

A brief one (1) page survey is attached with a second page for comments. Please ensure you provide your professional opinion in the comments section so that I may combine your rating and comments into a fair rating. Please submit responses by 10/30/2026 by 2:00 pm as this is the day of the bid closing. Please scan and email back.

Please provide the name of the company for whom you are providing the reference:

Please provide the following information regarding YOUR Company/Government Agency in case I have questions:

a. Name of Company/Government Agency:

b. Telephone Number:

c. Name/Title of Contact Person:

d. Contact Person E-Mail Address:

e. Description of Work Performed:

f. Amount of Contract:

g. Contract Status: Active or Complete (circle one)

h. List Month/Year of Completion (if applicable): _

If you have any questions, please do not hesitate to contact me, Candi Smart by email csmart@bop.gov or phone 803- 625-5298. Your assistance is greatly appreciated!

THIS DOCUMENT MUST BE SENT DIRECTLY TO csmart@bop.gov DO NOT EMAIL BACK TO THE REFERENCED

CONTRACTOR.

This document, once completed, must be emailed to csmart@bop.gov. Do not return this document to the Contractor who forwarded you this document.

mailto:csmart@bop.gov mailto:csmart@bop.gov.

RESPONSIBILITY QUESTIONNAIRE

Contractor Name:

RATING

1 5/6 10

Poor Average Best

1 2 3 4 5 6 7 8 9 1

PERFORMANCE

WORKLOAD

How would you rate their overall performance to date?

How would you rate the contractor’s adherence to contract delivery and/or performance schedule?

How would you rate the contractor’s quality control?

How would you rate the contractor’s efforts in fostering good business relations?

How would you rate the contractor’s meeting all the contract requirements?

Has the contractor required changes to the contract due to contractor problems?

Yes No Comments

BUSINESS

ETHICS

Based on your observations, do you believe the contractor to be ethical in their business relationship with your organization?

Are you aware of any ethics problems being experienced by the contractor?

ORGANIZATION Does the contractor demonstrate good organizational structure?

Do you have recourse within the company if you are not satisfied with the on/off-site supervision? (Please explain under comments)

Are you aware of any organizational deficiencies with the contractor? (If yes, please explain under comments)

RESOURCES Did the contractor demonstrate themselves to have sufficient financial resources?

Did the contractor demonstrate themselves to have sufficient qualified personnel resources?

LEGAL Are you aware of any legal problems being experienced by the contractor?

GENERAL

If the work is complete, would you have the contractor come back for another contract if this contract were completed?

Do you have anything else you would like to add? Please attach any notes you may have in reference to this contractor, either positive or negative.

Signed: Date:

Company Name:

THIS DOCUMENT MUST BE SENT DIRECTLY TO csmart@bop.gov. DO NOT EMAIL BACK TO THE REFERENCED

PLEASE PROVIDE ANY COMMENTS EITHER POSITIVE OR NEGATIVE THAT YOU BELIEVE

COULD IMPACT THE GOVERNMENTS ABILITY TO DO BUSINESS WITH THIS

FIRM:

THIS DOCUMENT MUST BE SENT DIRECTLY TO csmart@bop.gov. DO NOT EMAIL BACK TO THE REFERENCED