Instructions to Offeror - RFQ 47QFSA22Q0131 08-08-2022 (3).docx

-For Official Use Only-

GENERAL SERVICES ADMINISTRATION

Federal Acquisition Service Assisted Acquisition Support Services

Instructions to Offerors

Title: PRESCRIPTION SAFETY EYEWEAR

Order Type: Firm Fixed Price-Commodity

Evaluation Criteria: Lowest Price Technically Acceptable (LPTA)

This requirement for Prescription Safety Eyewear is being issued as a Total Service-Disabled Veteran Owned Small Business Set-aside Request for Quote (RFQ), under an Open Market venue.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

QUOTATION PREPARATION INSTRUCTIONS – GENERAL INFORMATION

The instructions herein provide guidance for the preparation and submission of the quote. The purpose is to establish requirements for the format and content of the quotation so that the quotation is complete, contains all the essential information, and can be evaluated equitably.

The quote submission shall be clear, concise, and shall include sufficient detail to evaluate and substantiate the validity of stated claims. Offerors shall assume that the Government has no prior knowledge of the company's capability and experience. Non-compliance may result in the Offeror being ineligible for award. All proposal information is subject to verification by the Government. All information within the page limitations of the solicitation is subject to evaluation. The Government will evaluate proposals in accordance with the stated evaluation criteria set forth in section entitled, “Evaluation Criteria” of this solicitation.

Offerors are directed not to contact the client or any other GSA personnel or other Government employees regarding this procurement, other than the individual(s) identified above, without the prior approval of Crystal Zorich, GSA Contracting Officer.

QUOTATION SUBMISSION PROCEDURES

Quotes shall be submitted via email to crystal.zorich@gsa.gov with subject line as follows:

“Company Name” “Solicitation Number” Ex: “XYZ Co. 47QFSA22Q0131”

Failure to submit proposal by the closing date and time may result in exclusion from consideration.

All quotations shall be submitted via email to crystal.zorich@gsa.gov by the closing date, which is 12:00 PM EST on 25 Aug 2022. Quotations submitted by electronic commerce as designated by this solicitation shall be considered only if the offeror uses the specific electronic commerce method stipulated by the solicitation. Submission by any other method shall result in rejection of the entire quote. If you experience any difficulties during proposal submission, you should alert the GSA issuing office point of contact without delay.

Prior to submitting a quotation, the offeror shall be actively registered in System for Award Management (SAM) per FAR 52.204-7 System for Award Management. Registration instructions may be obtained, and online registration may be accomplished at http://www.sam.gov. By submitting a quotation, the offeror acknowledges the requirement to be registered in SAM prior to award, during performance, and through final payment of any contract resulting from the solicitation.

The order will be awarded in GSA’s ASSIST 3.0, https://assist.gsa.gov. GSA will upload the offerors’ quotation in ASSIST 3.0 that are submitted to RFQ. The Offeror shall be registered in ASSIST 3.0 to be eligible for award.

If you require registration and/or technical assistance you should contact the ASSIST 3.0 Help Desk at 1-877-472-4877 or email assist.servicedesk@gsa.gov.

Offeror shall submit a completed copy of the following provisions (See Attachment A for full text):

· DFARS 252.209-7998 – Representation Regarding Conviction of a Felony Criminal Violation under any Federal or State Law (Deviation 2012-O007) (Mar 2012);

· DFARS 252.209-7999 – Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law (Deviation 2012-O0004) (Jan 2012); and

· FAR 52.204-24 – Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)

Quotation shall be valid for a minimum of forty-five (45) calendar days after submission.

Any communications in reference to this solicitation shall cite the solicitation number and be directed to the following Government Representative:

Name: Crystal Zorich Title: Contracting Officer Email: crystal.zorich@gsa.gov Phone: (202) 286-0304

All information shall be submitted in English. Proposals that do not follow these Instructions, or otherwise include documentation that is difficult to read, may result in disqualification.

Proposals shall be submitted electronically in one of the following formats: Microsoft Word document (.doc or .docx file), Microsoft Excel document (.xls or .xlsx file), or searchable Portable Document Format (.pdf file). Pages shall be formatted to fit 8-1/2x11 inch paper when printed. Proposal text shall be in a standard font with a minimum of twelve (12) points in height, and shall be single-spaced. Tables, charts, graphs and figures may be used wherever practical to depict systems and layout, implementation schedules, and plans if necessary. However, they shall be legible and readable when printed on 8-1/2x11 inch paper. Tables, charts, graphs, and figures, if submitted, do not count in the page limitations specified below.

All proposal development costs shall be borne by the Offerors without reimbursement from GSA.

Proposals consist of and shall include the following proposal documents with the page limits as specified. Pages or written material exceeding the number specified will not be considered in the evaluation by the Government. Title pages and table of contents are excluded from the page count specified below.

Note: COVER LETTER AND VOLUMES SHALL NOT BE COMBINED.

ORGANIZATIONAL CONFLICT OF INTEREST

All actual or potential OCI situations shall be handled in accordance with FAR Subpart 9.5. "Offeror" as used in this solicitation section addressing OCIs shall include all vendors that the company submitting this proposal has entered into a contractor teaming agreement or prime contractor subcontractor relationship with in connection with its proposal submission for this acquisition, including their affiliates.

If the Offeror is currently providing support or anticipates providing support to the Government that presents an actual or potential OCI with the requirements for this acquisition, or, if the Offeror is currently performing or anticipates performing any other work for the Government under any proposal for any solicitation relating to the requirements for this acquisition, the Offeror shall include in its non-price proposal submission: (1) a statement identifying and describing the actual or potential OCI, and (2) a proposed OCI mitigation plan detailing the Offeror's recommendation for how the potential OCI may be avoided, neutralized and/or mitigated. If the Government determines an OCI cannot be avoided, neutralized, or mitigated, the Offeror may be excluded from consideration for award. This information shall be disclosed in the COVER PAGE.

COVER LETTER (2 page limitation): The cover letter is a standalone document and should include the following information and shall be signed by an official authorized to contractually commit the Offeror.

TECHNICAL QUOTE (VOUME 1, 7 page limitation): Offerors shall submit a quote narrative describing how the quoted items clearly meet or exceed and are in conformance with the specifications of American National Standards Institute (ANSI) Z87.1-2015 (or latest edition), Occupational and Educational Personal Eye and Face Protection Devices, or other appropriate National Consensus Standard.

Offerors shall further describe the production capacity, ability to meet the required delivery schedule and best estimated quantities listed in the Bill of Materials (BOM) and PWS.

Note that an offeror’s failure to address the production capacity and ability to meet the required delivery schedule and best estimated annual quantities may result in the quote being evaluated as technically UNACCEPTABLE.

PRICE (VOLUME 2): Offerors shall complete the Offeror Pricing Spreadsheet, and submit it via email with the response as Volume 2 as instructed above.

Total Price will be evaluated by determining fair and reasonableness.

Note: The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

ISSUING OFFICE

This RFQ is being issued by GSA, Federal Acquisition Service (FAS), Assisted Acquisition Support Services (AASD) in Atlanta, GA on behalf of the Fleet Readiness Center Southeast, Jacksonville, Florida.

Any contractual and/or technical questions shall be submitted in writing via email, with the questions on Word document attached to the email, to the below identified GSA representative no later than the above specified date and time.

Crystal Zorich Contracting Officer GSA, Federal Acquisition Services (FAS) Assisted Acquisition Support Services (AASD) E-mail: crystal.zorich@gsa.gov

Offeror shall not contact the client or any other GSA, Department of Defense (DoD), United States Navy, FRCSE, or Government employee(s) regarding this procurement, other than the specific individuals identified above, without the prior approval of the GSA Contracting Officer.

The only method by which any term of this RFQ may be modified is by a formal amendment to the RFQ generated by the issuing office. No other communications, whether oral or in writing, will modify or supersede the terms of this RFQ.

REQUIREMENT

See separately attached Performance Work Statement (PWS) and Bill of Materials (BOM) for full details.

PLACE OF DELIVERY (FOB: Destination)

Delivery shall be to the following location:

Fleet Readiness Center Southeast (FRCSE) ATTN: Raymond L. Haymond 6801 Roosevelt Blvd.

NAS Jacksonville Jacksonville FL 32212-0016

(904) 790-4196

All shipping documents, labels, and/or equipment containers shall include the acquisition ID number (to be furnished at time of award). Upon shipping, it is requested that an electronic shipment notification be forwarded to Crystal Zorich, GSA Contract Specialist via e-mail at crystal.zorich@gsa.gov the following information should be included in the electronic shipment notification:

-Item(s) Shipped -Date of Shipment -Tracking Number Shipment

- Copy of the completed (requested) -DO Title: FRCSE PRESCRIPTION SAFETY EYEWEAR

PERIOD OF PERFORMANCE/DELIVERY DATE

The period of performance associated with this requirement is for a one (1) year base period of performance starting from Date of Award beginning 16 September 2022 through 15 September 2023 and an additional four (4) one-year option periods thereafter, should they be exercised.

The estimated period of performance for this requirement is as follows:

BASIS OF AWARD

This procurement is being conducted in accordance with FAR Subpart 12 procedures. The Government will issue a contract to the lowest priced, technically acceptable offeror. Technically acceptable, as defined in this RFQ, is meeting the minimum specifications, functionality, performance characteristics, and level of quality for the requested requirements listed in the separately attached Bill of Materials and Performance Work Statement. The Contracting Officer will evaluate items quoted on the basis of information furnished by the offeror or identified in the quote and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote.

Quotes that do not meet the technical specifications as set forth in this RFQ will be deemed technically unacceptable, and therefore not considered for award. After the RFQ closes, quotes will be ranked by total overall price from lowest to highest; the lowest price quote will then be reviewed for technical acceptability. If the lowest price quote is determined to be unacceptable, the next lowest price quote will be reviewed. This will continue until an award is made to the lowest price quote found technically acceptable. After determination of the lowest price technically acceptable quote is made, any remaining higher-priced quotes will not be reviewed for technical acceptability.

OPTIONS

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interest, the Government will evaluate quote for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

For evaluation purposes only, the total evaluated price (TEP) is the sum of the total price submitted for (a) the base period, (b) all option periods, and (c) the six-month extension authorized by FAR Clause 52.217-8, Option to Extend Services. For purposes of determining the evaluated price for the six-month extension, the total price is calculated as one-half of the total price of the final option year (Option Year 4). The labor rates for the six-month extension may be adjusted only as a result of revisions to prevailing labor rates provided the Secretary of Labor (SOL). In other words, rates for the 6-month extension shall be the same as Option Year 4. Evaluation of options will not obligate the government to exercise the option(s).

INVOICE PROCEDURES

To expedite the payment process the following instructions are included for invoicing processing. The following information MUST be included on the invoice:

· Invoice number – should not include any special characters;

· Invoice date;

· Contract number;

· GSA Acquisition ID Number 47QFSA22K0098;

· Description, quantity, unit price, and extended price of supplies delivered or services performed;

· Shipping and payment Terms;

· Name and address of the contractor official to whom payment is to be sent;

· Name, title, phone number, and mailing address of the person to be notified in the event of a defective invoice

· Requisition number (to be completed at time of award and will be located on the Standard Form 1449)

· Invoicing Period of Performance/Delivery Date

This information is required for GSA to process the invoice payment properly.

Invoice(s) shall be submitted via ASSIST 3.0 and to GSA Financial Services Center simultaneously. Submission of the invoice to GSA Finance shall be done electronically to the finance center web site (http://www.finance.gsa.gov).

A copy of the invoice must be posted in ASSIST 3.0 for the Government to approve prior to payment. The invoice information posted in ASSIST 3.0 shall match the invoice information submitted to GSA’s Financial Services Center to initiate a receiving report. Failure to submit invoices via AASBS Portal/ITSS and GSA Finance simultaneously will result in invoice being rejected.

PAST PERFORMANCE INFORMATION

The Government will provide and record Past Performance Information for acquisitions over $250,000 utilizing the Contractor Performance Assessment Reporting System (CPARS). The CPARS process allows Contractors to view and comment on the Government's evaluation of the Contractor's performance before it is finalized. Contractors are required to register in the CPARS, so Contractors may review and comment on past performance reports submitted through the CPARS. The CPARS is located online at:

https://www.cpars.csd.disa.mil/ The Contractor is encouraged to provide an annual self-assessment report NLT 45 calendar days before the end of the POP. The self-assessment report can be submitted in the contractor’s format, and should discuss its performance relative to Quality, Schedule and Management during the preceding 11 months. The Contractor should provide the annual self-assessment report to the Client Representative and Contracting Officer via email. If the Contractor identifies accomplishments that exceeded any contractual standards (for example, delivering a higher quality product or service, or submitting ahead of schedule), the Contractor's self-assessment must include all associated facts and clearly describe how those exceeded standards translated into a direct benefit to the Government from a project/program perspective.

ATTACHMENT A

This Delivery Order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available. Also, the full text of a clause may be accessed electronically at the following website: https://www.acquisition.gov/content/regulations.

This Delivery Order is subject to the terms and conditions provided in the Contractor’s agency contract(s) (if utilized in offer submission) as well as those outlined in this solicitation. The Government hereby incorporates by reference the Contractor's Original and (if applicable) Revised Quotation. In the event of an inconsistency between documents, the following order of precedence shall apply:

1. ITO

2. BOM and PWS

3. Contractor's Quotation

SOLICITATION/DELIVERY ORDER CLAUSES AND PROVISIONS

The following provisions are incorporated by reference:

FAR 52.204-7 – System for Award Management (Oct 2018) FAR 52.212-1 – Instructions to Offerors – Commercial Products and Commercial Services (NOV 2021) FAR 52.217-5 – Evaluation of Options (Jul 1990) FAR 52.229-3 – Federal, State, and Local Taxes (Feb 2013)

The following provisions are included in full text:

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3. (a) Definitions. As used in this provision— Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(a) Definitions. As used in this provision— Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) ( https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that— It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision) DFARS 252.209-7998 REPRESENTATION REGARDING CONVICTION OF A FELONY CRIMINAL VIOLATION UNDER ANY FEDERAL OR STATE LAW (DEVIATION 2012-O0007) (MAR 2012)

(a) In accordance with section 514 of Division H of the Consolidated Appropriations Act, 2012, none of the funds made available by that Act may be used to enter into a contract with any corporation that was convicted of a felony criminal violation under any Federal or State law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(b) The Offeror represents that it is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal or State law within the preceding 24 months.

(End of provision)

DFARS 252.209-7999 – Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law (Deviation 2012-O0004) (Jan 2012)

(a) In accordance with sections 8124 and 8125 of Division A of the Consolidated Appropriations Act, 2012, (Pub. L. 112-74) none of the funds made available by that Act may be used to enter into a delivery order any corporation that –

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that-

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability,

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a federal law within the preceding 24 months.

(End of Provision)

The following clauses are incorporated by reference:

FAR 52.202-1 – Definitions (June 2020) FAR 52.203-3 – Gratuities (Apr 1984) FAR 52.204-2 – Security Requirements (Mar 2021) FAR 52.204-9 – Personal Identity Verification of Contractor Personnel (Jun 2011) FAR 52.204-13 – System for Award Management Maintenance (Oct 2018) FAR 52.204-25 – Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) FAR 52.233-4 – Applicable Law for Breach of Contract Claim (Oct 2004) FAR 52.247-34 – F.o.b. Destination (Nov 1991) -For Official Use Only-image1.wmf oleObject1.bin