Instructions_RFQ_75N91024Q00081.pdf

COMBINED SYNOPSIS / SOLICITATION

Title: ANCHOR Biorepository, Sample Shipping and Handling, and Datafile Generation

Notice Type: Combined Synopsis / Solicitation Solicitation Number: 75N91024Q00081 Posted Date: April 16, 2024 Response Date: April 30, 2024 PSC Code: Q301 – Medical Laboratory Testing NAICS Code: 541715 - Research and Development in the Physical, Engineering, and Life Sciences (except. Nanotechnology and Biotechnology)

ISSUED BY: National Institutes of Health (NIH), National Cancer Institute (NCI), Office of Acquisitions (OA)

1.0 SECTION 1 - DESCRIPTION:

The Department of Health and Human Services (HHS), National Institutes of Health (NIH), National Cancer Institute (NCI), Division of Cancer Epidemiology and Genetics (DCEG), Infections and lmmunoepidemiology Branch (IIB) requires pulling, selecting, aliquoting and shipping of no more than 13,000 samples collected from participants in the NCI’s ANCHOR (ANal Cancer/HSIL Outcomes Research, ClinicalTrials.gov NCT02135419) and the generation of a datafile.

This is a Combined Synopsis/Solicitation for commercial items, prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, as supplemented with additional information included in this notice, and shall be processed in accordance with FAR Part 13– Simplified Acquisition Procedures. This announcement constitutes the only solicitation that will be provided in relation to the stated need contained herein.

This solicitation is issued as a Request for Quote (RFQ) and includes applicable provisions and clauses in effect through FAR Federal Acquisition Circular (FAC) 2024- 03 (02/23/2024).

The requirement’s North American Industry Classification System (NAICS) code is 541715 - Research and Development in the Physical, Engineering, and Life Sciences (except. Nanotechnology and Biotechnology with a size standard of 1,000.

One Firm-Fixed-Priced award is anticipated to be made as a result of this solicitation.

2.0 SECTION 2 - QUOTE SUBMISSION / EVALUATION (52.212-1 ADDENDA):

2.1 GENERAL INSTRUCTIONS:

This Request for Quotation (RFQ) does not commit the Government to pay any cost for the preparation and submission of a quote. In addition, the Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with this proposed acquisition. By submitting a quote in response to this solicitation, it is understood that your firm’s quote shall become a part of the official contract file. The Government is not responsible for locating or securing any information which the Quoter does not include or identify in their quotation.

2.2 QUESTION SUBMISSIONS:

Please submit questions concerning this RFQ via email by no later than Friday, April 19, 2024 (4/19/24) by 1:00PM EST to the points of contact listed below:

Name: Dana Summons Title: Contract Specialist Email: dana.summons@nih.gov

Note: Questions submitted by a method other than email will not be accepted. Any questions received after the specified cut-off time and date above will not be accepted or answered unless at the Contracting Officers discretion is deemed necessary.

Additionally, all questions and answers of common interest will be provided to all prospective offerors via an amendment to the posting. All emails must include the Solicitation number 75N91024Q00081 in the subject line.

2.3 QUOTATION SUBMISSIONS:

Quotations submitted in response to this solicitation must be submitted via email no later than Tuesday, April 30, 2024 (4/30/24) by 3PM EST to the points of contract listed below:

Name: Dana Summons Title: Contract Specialist Email: dana.summons@nih.gov

Quoters may submit more than one quote. If multiple quotes are provided, the Government will evaluate each quote separately. All quotations shall provide enough information for the Government to conduct a thorough evaluation of the quotes provided, and the quoter’s ability to fulfill the stated needs within this RFQ. All quoters must be registered in SAM.gov and be eligible for all awards. Quoters that do not have an active SAM.gov registration with an eligibility for all awards will not be considered for award. At a minimum all quotes shall include in the following:

1. Cover letter including:

a. RFQ Number

b. Federal Tax Identification Number (TIN);

c. Unique Entity Identifier (UEI);

d. Cage Code;

e. Business size and designation (i.e., Small, Other than Small);

f. The applicable solicitation number for which the quote is provided;

g. Point of Contact Information for individuals authorized to commit on behalf of their organization. Including name, address, and telephone number of the offeror;

h. "Remit to" address, if different than the mailing address;

i. Include a statement to the effect that pricing is firm for a period of at least 60 days from the date of receipt thereof by the Government;

and

j. Acknowledgment of Solicitation Amendments (as applicable).

2. Pricing and discount terms;

3. Terms of any Express Warranty;

4. A completed copy of the representations and certifications at Federal

Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b)) for those representations and certifications that the offeror shall complete electronically) (See attachment to the Combined Synopsis Solicitation);

5. A technical description of the items/services being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary.

Note: It’s the Quoter’s responsibility to read the RFQ and all related documents carefully. Additionally, it is the Quoter’s responsibility to ensure/verify the Government receives its submission on or before the date/time specified above. The Government reserves the right to not accept any late quotes, any quote that does not provide items/services requested, or quotes that do not conform to the requirements of the RFQ. Quotes submitted by any other means other than email will not be accepted. All emails must include the Solicitation number 75N91024Q00081 in the subject line.

2.4 BASIS FOR AWARD AND EVALUATION

An award will be made to the firm that submits the Lowest Price Technically Acceptable (LPTA) quote that is technically acceptable in accordance with the required need outlined in the Statement of Work (SOW). A technically acceptable quote is one in which the quoter(s) complies with the requirements in the SOW and does not take exception, nor object to the terms of the RFQ. Quotes that are not technically acceptable will not be considered for award. Award will be made on an all or none basis. The Government reserves the right to assess the lowest priced quote only. If the lowest priced quote is found to be technically unacceptable, the Government will then assess the second lowest priced quote and continue this process until an award can be made.

The Government intends to evaluate quotations and make an award without conducting “discussions.” Quotes which merely offer to conduct services in accordance with the requirements of the Government's scope of work will not be eligible for award.

Therefore, the Quoter’s initial quote should contain the best terms from a price and technical standpoint. The Government reserves the right to request revisions that seek additional price discounts, revisions to the technical quote, or clarifications for aspects of the quote. If the Government seeks revisions or clarifications, the Government will provide a reasonable deadline for submission of those revisions/clarifications based on the complexity of the request. The Government reserves the right to request revisions or clarifications from only one or a select number of Quoters, if doing so would be in the public’s interest. The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest quote; and waive informalities and minor irregularities in quotes received.

***PLEASE SEE ATTACHED DOCUMENTS FOR SOW/SON, TERMS AND

CONDITIONS, SUBMISSION INSTRUCTIONS, AND BASIS FOR AWARD.***